HomeMy WebLinkAboutDepartment Head Meetings Minutes 04.04.2005 MINUTES
DEPARTMENT HEAD MEETING
APRIL 4, 2005 4:15 P.M.
COUNCIL CONFERENCE ROOM
PRESENT:
Mayor Ken Olson
Larry McCann
Steve Klotz
Rick Musson
Jan Faught
Mary Embleton
Peggy Arnold
Scott Wilm
Gay Easton
Keith Molyneaux
Meetings with Mayor Olson · Department heads should confuma scheduled meetings with Cindy.
· If a meeting is changed verbally, contact Cindy to make sure it is rescheduled on the
Mayor's calendar.
Web Site Task Force
· Discussed at the Mayor/DH meeting early today.
· Mayor will contact the council members that are on the task force.
· Local Government Center contacted the City of Laurel regarding a National Science
Foundation Grant.
o Grant is available to assist four communities set up e-government services.
o Letter of support is in process.
o Grants will be awarded in six months.
o Task Force would work in conjunction with the grant.
Fee schedule - water deposits~ etc.
· Water deposits need to be reviewed.
· Discussion regarding delinquent bill for Hardee's Restaurant
o The current $60 water deposit is not enough for high water users.
· Proposed fee changes for all departments need to be brought forward together.
· Ambulance is in the process of approaching the county regarding some additional revenues.
· Discussion regarding library fees
Audit findings
· Mary will distribute a copy of the audit findings to all department heads.
Washing machine at the FAP
· Ambulance received bill for soap that was supposedly delivered on March 9th.
o No one received the soap, and the company is checking into the issue.
· The washing machine will be programmed as soon as the soap is received.
EMS Disaster Cache
· Ambulance received a letter from the State regarding being prepared for a disaster.
· Ambulance department received a disaster cache, which they are using to augment the
supplies they already have.
o Supplies will be restocked as they are used.
Department Head Meeting Minutes of April 4, 2005
· Ambulance will give some backboards to the pool.
Personnel Policy Manual
· Department heads should submit all proposed changes for the Personnel Policy Manual.
o Birthdays/personal day needs to be changed from the holiday list.
· Mayor stated that the Implementation and Instruction Guide needs to be reviewed and
updated to correspond with the Personnel Policy Manual.
o Should be done in the current fiscal year
4th of July Committee · 4th of July Committee is scheduled to meet on April 21st at 7:00 p.m.
· Steve and Kurt will attend the 4th of July Committee meetings.
Fire contracts
· Yellowstone Boys and Girls Ranch and the Laurel Airport Authority are yearly contracts
and should be presented soon.
Dispatcher position · Hiring process for the relief dispatch position is in progress.
· Rick will submit a name to the Mayor next week.
Library meeting · Peg will attend a bi-annual meeting of the South Central Federation of Libraries in
Harlowton on Saturday, April 9th.
· The library could use any available computers that have Windows XP.
Union negotiations
· Discussion regarding the location and date of the next union negotiation meeting
Teamwork · Mayor Olson stated that the department heads need to function and work together as a team.
· If an individual has a problem with an employee or department head, he/she should go to
that employee or department head to resolve the issue.
· If the issue is not resolved, the individual should contact the Mayor.
· Mayor Olson encouraged everyone to act professionally and use their energy for positive
things.
The meeting adjourned at 4:48 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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