The URL can be used to link to this page

Home My WebLink AboutCouncil Workshop Minutes 02.08.2005 MINUTES COUNCIL WORKSHOP FEBRUARY 8, 2005 6:30 P.M. COUNCIL CHAMBERS A Council Workshop was held in the Council Chambers and called to order by President Gay Easton at 6:30 p.m. on February 8, 2005. COUNCIL MEMBERS PRESENT: _x_ Dick Fritzler _x_ Kate Stevenson _x_ Gay Easton _x_ Jennifer Johnson x Doug Poehls x Mark Mace Daniel Dart x John Oakes OTHERS PRESENT: Mary Embleton Sam Painter Cal Cumin Jan Faught Members of the Laurel Volunteer Ambulance Service Public Input (three-minute limit}: Citizens may address the Council regarding any item of City business not on the agenda. The duration for an individual speaking under Public Input is limited to three minutes. ~Yhile all comments are welcome, the Council will not take action on any item not on the agenda. · None Technical Edge Consulting agreement · Mary Embleton explained that three years ago the city went out for Requests for Proposals (RFP) for administration of the computer network system. · Three proposals were received, and an agreement with Technical Edge Consulting was approved. · Technical Edge has charged the city $80 an hour for the past three years. * On February 3rd, a letter was received from Technical Edge stating that, due to increased costs, their rates would be adjusted to $108/hour, which is a 35 percent rate increase. · Mary informed the mayor and received permission to negotiate with Technical Edge. o Technical Edge had agreed to have a counter proposal to her by the end of the day, but that did not happen. · Mary stated that Technical Edge has been a tremendous asset to the City of Laurel in keeping the network sound, in helping with virus problems, and in providing a valuable service. o For the last three years, the city has paid Technical Edge a total of about $33,000. o During the last fiscal year, the city used them a total of 96½ hours. o So far this fiscal year, Technical Edge has provided almost 96 hours of service. o A new server was installed, considerable work was done in the police department when the new computers were installed, and the court remodel required extra work on the computer system. Council Workshop Minutes of February 8, 2005 · Mary explained the choices available: o The city could consider the offer presented by Technical Edge. o The city could consider a counter offer that hopefully Technical Edge will present. o The city could go out for RFP for computer administration. · Technical Edge charges only for on-site and telephone time and has been very fair. · Techulcal Edge also hosts the city's website at a cost of $50 per month. · Mary does not anticipate that the need for service would continue at the same rate, but it is difficult to know for sure. · The city attorney has reviewed the agreements. · Gay asked Mary to keep the council informed and present it at the next B/F Committee meeting. Laurel Volunteer Ambulance Department: · Annual Report · Jan presented the Laurel Volunteer Ambulance End of Year Report 2004. o A copy of the written report is attached to these minutes. o Thc report included: · Goals and objectives · City of Laurel Listing of Charge File · List of the current crew · Stand By Services Provided · Equipment from donations/grants · Responses 2004 · Total Responses 1996 - 2004 o The following ambulance crew members, who attended the meeting, introduced themselves and made a brief statement to the council: · John Kuper, Russ Kepfefle, Scott Spina, Gary Gotschall, Paul Stanford, Lori Spina, Elliott CJrayson, Hattie Kuper, Shane Kuper · One crew member was recently deployed, and four other members were unable to attend the meeting. o Discussion regarding the need for space for the ambulance service · Appointment of Ambulance Attendant - Russ Kepferle o Appointment will be on the February 15th council agenda. Planning Board issues: · Temporary Use Permits for Mountain Mudd o Mountain Mudd kiosk located behind Hardee's in Laurel · Planning Board recommends approval subject to meeting the conditions of the Public Works Director. · One of the conditions was that a new map be submitted, since the original map was in error. · Mountain Mudd has supplied a new map showing the correct location. · The ingress and egress are separate from those used by Hardee's. 2 Council Workshop Minutes of February 8, 2005 o Mountain Mudd kiosk located on East Main Street across from the intersection of Pennsylvania Avenue · Planning Board recommends approval subject to meeting the conditions of the Public Works Director. Temporary Use Permit for City Brew o City Brew kiosk located in the old location of Mountain Mudd at 4th Street South and 1st Avenue. o Planning Board recommends approval subject to meeting the conditions of the Public Works Director o Each applicant is required to post a $1,500 bond with the City of Laurel, and the money is returned when the site is cleaned up after the business closes. Reimbursement of utility extension costs - proposal o Cai explained that the process needs to begin for this proposal. o It is basically a provision for a developer to receive reimbursement for a portion of the costs of construction special benefit facilities, such as installation of major sewer and water lines, under certain circumstances. o The ordinance and agreement that Cal submitted are exactly the same as the ones used in the City of Billings. o Item will be presented again at the council workshop on February 22nd. GMP: Zoning, subdivision, and economic development o Cai stated that this item was discussed at the Planning Board meeting on February 3fa, and the minutes include the information. o The Planning Board started with socio-economic element of the Growth Management Plan because of the importance of economic development to the City of Laurel. o Cai stated that a list of things needs to be done and can be done by changing the zoning ordinances to be friendlier to multiple uses, changing the subdivision ordinance, and encouraging infield development and multiple uses in the developments that do occur. o Cal mentioned that the Laurel Development Corporation is available to deal with economic development. Labor/Management Cooperation Committee · Dick Fritzler stated that the LMCC meets the second Tuesday of each month from 12:45- 3:30 p.m. · The committee is working on implementing the Safety Manual, which was recently adopted by the council · The committee has scheduled an additional meeting on February 22~a to continue this effort. Executive review: · Employee called to active duty o Gay explained that the mayor is in favor of the employee, a fireman and ambulance volunteer, who was called to active duty to return to the same position when he comes back. · Park funding 3 Council Workshop Minutes of February 8, 2005 About $32,000 in CDBG Rehab monies that have been in a fund for the last three years could be used for park equipment. The equipment in Thomson Park, which was mostly homemade equipment, has been removed for safety reasons, and the park has very little equipment for the children. The city cannot refurbish the playground equipment in the parks through the General Fund. Gay stated that this would be a good start, because Thomson Park is overloaded with activities and there is no playground equipment. A proposal will be included in the next budget. Resolutions: · Resolution- Technical Edge Consulting Agreement o Resolution may not be ready for February 15th council agenda. · Resolutions - Temporary Use Permits for Mountain Mudd · Resolution - Temporary Use Permit for City Brew Announcements: · Council retreat with Dr. Ken Weaver is scheduled for Saturday, February 12th, at the Super 8 Conference Room at 7:30 a.m. Attendance at the February 15th council meetinG · All present will attend. Other items · None The meeting adjourned at 7:29 p.m. Respectfully submitted, Cindy Allen Council Secretary NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. 4 L UREZL V OLUICT ER AdViBULA1VCF F_3VD OF RF PORT 2004-2005 GOALS and OBJECTIVES Volunteers - Goal - Keep trained Volunteers on the roster Objective - Compensate Volunteers Keep all hours covered/more calls-more revenue Revise the Attendant/Reserve status (completed) Provide in house training Provide out of town training Advanced Skills - Goal - Upgrade level of service to advanced life support (Advanced Skill modules received in December 2004) Objective - Have Medical Director sign off on new skills Provide in house training Purchase training mannequins (Two purchased through donation from CHS) Purchase new equipment to use these skills Equipment - Goal - To provide the best Patient care possible Objective - Update old equipment - Reduce the liability risk by using old worn out equipment (Backboards, stalrchair, AED's, Blood Pressure Cuffs, Stethoscopes) - Purchase new equipment (2 Glucometers were donated) - Reduce the risk of injury to the crew members (stairchair) - Provide better diagnostic tools (Patient Monitoring Systems) Space - Goal - Construct an area for Ambulance use Objective - Side by side bays Allow safe access to both sides of the Ambulances Wash the rigs all year long Do maintenance all year long - Area to repair/clean larger equipment - Storage for in house maintenance items Provide a training area (completed?) - To be used for in house training at the best time for Crew members To be used for EMT classes. Crew members receive CE for attending Local training for future crew members Use as dorm for out of town crew members - Bathrooms with showers, lockers, washer/dryer To allow crew members to clean up after calls To store extra uniforms/street clothes Sanitize contaminated clothing, blankets (New Washer purchased) Larger Supply Area Secured storage will be needed Allow for more supplies to be kept on hand Meet requirements set by Homeland SecuritY - Office for Crew and Director Provide a work area for the Director/Asst Director Restrict access to confidential information (Need to be compliant with HIPPA) Allow for uninterrupted work (Adequate area to do work) Provide a work area for Crew Members Enhance morale of Crew members * Replace outdated Computers Ambulance - Goal -Create a 5 year rotation Objective - Have reliable transportation for patient care - Decrease maintenance costs of having to maintain older ambulance - Trade in value still high on 10 year old ambulance · Multiple calls raising · Contract with National Forrest Service · Stand By Public Awareness - Provide speakers to organizations Provide CPR training Provide first aid classes ' Tours of Facility Revenue -Goal- Create enough revenue to cover service expenses Objective - Keep a full roster of volunteers to answer All calls Raise rates for City limits (completed} {Rise when advanced skills are acquired) - Raise rates for County {completed) {Raise 2005-2006) - Create an ambulance district in County - Mill Levy Lease out ambulance for Fire Protection * Grants More research and education needed 10-7-03 CITY OF LAUREL LISTING OF CHARGE FILE COUNTY ITEM# DESCRIPTION RATE RATE MEDICARE / MEDICAID PROCEDURE CODES 161 162 165 167 4 7 I69 171 173 175 (Proposed changes) BASE RATE 375.00 ½ BASE RATE 187.50 (Indicate "multiple patient h'ansport" - modifier 52) TREAT ONLY BASE RATE 70.00 PER LOADED MILE 7.50 DOA BASE RATE 40.00 DOA TRANSPORT 150.00 STAND-BY PER HOUR 30.00 (50. 00) OXYGEN & MASK 50.00 DISPOSABLE SLrpPLIES 50.00 DEFIB. DISP. SUPPLIES 45.00 (60. 00) A0429 A0999 A0999 A0425 A0362 A0999 A0420 A0422 A0382 A0384 163 BASE RATE 164 ½ BASE RATE (Indicate "multiple patient transport" - modifier 52) 166 TREAT ONLY BASE RATE 168 PER LOADED MILE 172 OXYGEN & MASK 174 DISPOSABLE SUPPLIES 176 DEFIB. DISP. SUPPLIES ('Proposed Changes) 400.00 (475.00) A0429 200.00 (237.50.) A0999 80.00 A0999 8.00 (9.50) A0425 55.00 (70.00) A0422 55.00 (70.00) A0382 50.00 (80.00) A0384 Current Crew Jan Faught Jay Martin Lori Spina Thom Vaughan Paul Stanford Russ Kepferle Aaron Harris John Kuper Duane Rehhng Jason Ness Elliott Grayson Hattie Kuper Shane Kuper Justin Lee Gary Gotschall Scott Spina 6190-10195 4/99-8/02 3/99-3/03 5/00-8/03 Start Date 06-11- 96 12-05-94 01-20-99 01-19-99 12-17~03 09-10-04 12-05-03 09-11-00 04-19-01 11-03-01 04-01-03 05-30-03 05-31-03 08-06-03 02-06-04 12-29-05 Director Assist. Director Training Officer Vehicle Maint. L~UR '~L~ VOLU~'L~, ~R AMBULA~C~ 'F~D OF YE~R R~PORT ~00-~ Stand By Services Provided Horse Palace Rough Stock Bronc/Bull/Steer Rid/ng Adult/Youth Rodeos 67.5 Hours Big Sky States Games 2 Road Races - Thiel Road 6 Hours Mat Burners Tournament Held at Laurel High School 10 Hours Aviation/Technology Week Helo Landings/Take Offs High School Airport 33 Hours Laurel High School Football Games State Soccer Game 11 Hours Cold Water Rescue Class 2 Hours 4th Of July Activities Street Dance - July 3 Parade Freedom Jam Thomson Park Activ/ties 34 Hours Police/Fife Department Structure/Car Fires Gas Leaks Welfare Checks Attempt Suicides 13.25 Hom-s LAURF_._L VOLU~FF_~F~R A~BULA~C~ E~D OF YEAR REPORT 200~ Equipment From Donations/Grants IV Arm $500 Airway Larry $630 CHS 2 Glucometors $200 Test Strips $ 50 Lancets $ 50 EMT Student 2 Hazmat Guide Books 2 Scape Hoods 20 Safety Glasses 25 Gowns 60 N-95 Respirator Masks 60 Surgical Masks 1 Poster $1000 Grant - DPHHS 2 Cases NRBs $110 2 Heart Start AEDS 2 Carrying Cases 1 Training Battery 2 Lithuim Batteries 2 Rechargable Batteries 4 Defib Pads $7500 Homeland Security Grant 7 Project 25 Radios $22,400 LEPC Homeland Grant 1000 Stuffed Animals $300+ Microwave/Coffee Pot $50 Office Chair $50 Eagle Clock $25 SEG Credit Union Crew Member Crew Member Crew Member