HomeMy WebLinkAboutBudget/Finance Committee Minutes 09.01.2015 MINUTES
BUDGET/FINANCE COMMITTEE
SEPTEMBER 1,2015 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls
OTHERS PRESENT: Shirley Ewan Mark Mace
Heidi Jensen
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There
was no public in attendance.
The minutes of the August 18, 2015 meeting were reviewed and approved via motion by Chuck,
seconded by Doug and passed unanimously.
Doug made a motion to approve the claims in the amount of$378,997.88 for Council consent. Shirley
stated that there was only 1 large claim and that was to Great West Engineering for the many projects that
are being done now or will be designed and ready for bid shortly. Chuck seconded the motion,all in
favor,motion passed.
There were no purchase requisition presented to the Committee.
The Comp/OT reports for PPE 8/16/15 was reviewed by the Committee. There were no questions or
comments.
The Payroll Register for PPE 8/16/15 totaling$186,709.94 was reviewed by the Committee. Motion
was made by Chuck, seconded by Doug,to recommend Council approval of the payroll register. Motion
passed.
Clerlc/Treasurer Comments:
Property on Ridge Drive Heidi has talked to Commissioner Kennedy in regards to transferring
ownership from the County to the City. He would like to have a letter sent to the County Commission
requesting the transfer. Heidi will have the Attorney or herself write the letter. Chuck recommended that
the topic be put at the bottom of the agenda,as a future meeting item.
Planning Director Update Heidi let the Committee know that the City has hired a new planner. His
name is Joe Holzwarth and he will start to work on September 8th. Monica will be in to get him started on
the projects the City is currently working on or what needs to be done. Heidi stated that he will be
coming on as a Planner only. After his probation period, staff will determine if he is ready to take on the
Planning Director role. Joe has accepted a smaller salary at this time until he is trained. Heidi mentioned
that Joe has a master's degree in GIS and he will obtain his certificate in building inspection as soon as
possible. She will introduce him to the Council on September 29th at the workshop.
Heidi reminded the Committee that Dan Clark will be here on September 8th and there will not be a
workshop,just the training put on by the Local Government Center. The meeting will start at 5:30 p.m.
and hopefully be done by 9-9:30 p.m. Heidi went over the agenda with the Committee.
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Budget/Finance Committee
September 1,2015
Heidi informed the Committee that there will be an open house at the sewer plant on September 22°d.
Cookies and punch will be served. The open house will start at 5:00 p.m.
Mayor's Comments:
The Mayor mentioned that he has received information from the State requesting comments on the
change in the flood plain map. Heidi stated that the City needs to approve the amendments in regards to
the LOMAR and accept the amendments into the current maps.
Other:
Chuck asked if Huertas is back to work. Heidi stated that he is back full time,but has filed a grievance in
regards to the conditions of his return to work.
Heidi informed the Committee that the Fire/Ambulance job description has been completed and several
options have been given to her in regards to the stipends the current firemen are receiving. The previous
Mayor left the amount of the last Fire/Ambulance director in the budget as stipends for the firemen until it
was decided what to do about the position. Now the firemen are used to these stipends and don't really
want to give them up for a Fire/Ambulance Director. She will be meeting with AMR to see what their
proposal is to take over the Laurel Ambulance. She will keep the Council informed as to any updates.
Currently the Ambulance has no policy or procedures in place in the department and the City needs to
make sure those are written up and followed.
Heidi informed the Committee that the Personnel Policy will be presented at the September 29th workshop
and will be on the Council agenda for approval on October 6th. She let the Committee know that job
descriptions will no longer need approval by the Council,as they have hired a CAO to approve the
descriptions.
The Classification Appeal Committee will meet again on September 29th at 5:30 p.m., as another person
has asked for an appeal to change their classification.
For next agenda:
Nothing new has been added.
The next regular Budget/Finance meeting will be on Tuesday, September 29,2015 at 5:30 p.m.
The meeting adjourned at 6:23 p.m.
Respectfully submitted,
Shirley Ewan, Clerk/Treasurer
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