HomeMy WebLinkAboutBudget/Finance Committee Minutes 01.18.2005 MINUTES
BUDGET/FINANCE COMMITTEE
January 18, 2005 5:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT:
Co-chairman Gay Easton
Doug Poehls
Kate Stevenson
Mayor Ken Olson
OTHERS PRESENT:
Mary Embleton
Co-chairman Gay Easton called the regular meeting of the Budget/Finance Committee to
order at 5:00 p.m.
There was no public in attendance.
The minutes of the January 4, 2005 Budget/Finance regular meeting were approved as
presented, via motion by Doug, seconded by Kate, and passed unanimously.
December Journal Vouchers g427-432 were reviewed by the mayor. Mary explained
that the health insurance premium costs for the 2.7% reduction with the new insurance
program had to be reallocated hack to the various departments. Utility Billing
adjustments for December 2004 were reviewed by the committee and approved. The
Year-end Auditor Adjustments Journal Voucher was also approved by the mayor.
The December 2004 Financial Statements were reviewed by the committee. Mary stated
that the first half taxes arc included in the revenue figures, but that the General Fund is still
$149,000 in to reserves. The committee also discussed the Local Government Study
Cora~i.'ss. ion fund, which is already over budget due to thc attendance of all the
commissioners at the workshop in Bozcrnan. This can bc corrected through a budget
amendment. Motion by Doug, seconded by Kate, to recommend approval of thc financial
statements to council. Motion passed unanimously.
The following purchase requisition was presented for approval:
GENERAL FUND:
Build judge's bench, counters, etc. - City hall remodel
$ 3,323.00
The committee reviewed the Comp/OT reports for PPE 1/2/05. The committee asked if the
8~-hour shifts were in effect at the same time last year. Mary will research the matter.
The Payroll Register for PPE 1/2/05 totaling $122,851.41 was reviewed by the committee.
Motion by Doug, seconded by Kate to recommend council approval of the register. Motion
passed unanimously.
Mary stated that due to time constraints, the Cost Analysis for the Police Department 8½-
hour shifts will be presented at the next meeting. The mayor suggested contacting other
cities who utilize this shii~ for additional information. A special meeting may be needed.
Budget/Finance Committee
January 18, 2005
Page 2
Gay suggested that the Capital Improvements Plan be presented at council workshop
soon. The plan needs to be updated, and Mary will review it with the mayor, then bring it
to a BudgeffFinance meeting. From there, it will go to workshop.
There was nothing to report on the progress of the Accounting Policies and Procedures.
The auditors mentioned it in the audit, recommending that the effort continue.
Ken updated the committee on the following projects: Park Maintenance District - the
Park Task Force Committee e-mailed their requests to Steve, but no costs were included.
Both park improvements and a swimming pool proposal should be included in the total
plan. The mayor had discussed with Nathan the possibility of using a mail ballot, rather
than trying to be ready for a May election~ SID #111 - there was only one letter of
protest received by the city. The public hearing is scheduled for tonight's council
meeting. Solid Waste Rate Increase - Steve will begin contacting the 22 commercial
clients who would be highly impacted by the proposed rate increase, now that the
maintenance superintendent's position has been filled.
Under Other issues, Mary wood like to bring forward the auditors comments, probably
in mid-February.
The next regular Budget/Finance meeting will be held on Tuesday, February 1st at 5:00
p.m. Neither Kate nor Mark will be able to attend.
For Next Agenda: Cost Analysis for the 8½-hour shifts; Accounting Policies and
Procedures, and Upcoming Projects: Park Maintenance District, SID #111, Solid Waste
Rate Increase.
The mecting adjourned at 5:34 p.m.
Respectfully Submitted,
Clerk/Treasurer