HomeMy WebLinkAboutBudget/Finance Committee Minutes 12.07.2004 MINUTES
BUDGET/FINANCE COMMITTEE
DECEMBER 7, 2004 5:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT:
Chairman Mark Mace (5:07) Gay Easton
Doug Poehls Mayor Ken Olson
Kate Stevenson
OTHERS PRESENT:
Mary Embleton
The Budget/Finance Committee meeting was called to order at 5:05 p.m., by Co-
Chairman Gay Easton. There was no public in attendance.
The minutes of the November 16, 2004 regular meeting were approved via motion by
Kate, seconded by Doug, and passed unanimously.
November claims totaling $376,192.19 were reviewed. Motion by Doug, seconded by
Kate, to recommend approval by the council. Motion passed unanimously.
Co-Chairmun Easton turned the meeting over to Chairman Mace upon his arrival.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Special Assessments for 2004-05 - council
Dell PC to replace old Gateway - clerk/treasurer
$15,460.00
$ 1,700.00
CAPITAL PROJECTS FUND - E FIRST ST:
TV sewer lines to det~mfine condition
$ 6,324.00
WATER FUND:
3000 gal Polymer blend chemical - plant
Rebuild transmission for dump truck- system
Repair pavement at WWTP for curb box repair - system
$19,160.00
$ 6,500.00
$ 1,604.00
SEWER FUND:
Vaporoot sewer lines on Birch, Cedar, Yellowstone, Durland - system
Culverts and bands for Laurel Drain Pipe crossing - system
$ 2,826.45
$11,500.00
The Comp/OT reports were reviewed for pay period ending 11/21/04. Discussion was
held regarding holiday coverage for the police department. Mayor Olson suggested
inviting Chief Musson to a committee meeting after the first of the year to discuss and
justify thc 8½-hour shi~s. Mary was instructed to do a 2-year comparison o£the costs of
the 8-hour shifts vs. the 8Vz-hour shifts for the January meeting.
Budget/Finance Committee
December 7, 2004
Page 2.
The Payroll Register for PPE 11/21/04 totaling $122,033.21 was reviewed. Motion by
Doug, seconded by Kate, to recommend council approval. Motion passed unanimously.
Investment Policy - Mary told the committee that final adoption of the policy has been
postponed until the December 14th workshop to give the council more time for review
and comment.
Accounting Policies and Procedures - No new progress has been made.
GASB 34 update - The Annual Financial report is finished except for the Letter of
Transmittal and the Management Discussion and Analysis (MD&A), which has been
flamed out. The auditors will be here the week of December 20th.
UpeomingProjects: Sewer rate increase - has been adopted. Park Maintenance
District - implementation schedule will he sent to Sam, and the Park Committee
information will be presented at the December 14th workshop. SID #111 - the
neighborhood meeting was conducted, but there was no walk-through on Saturday. More
information and numbers will be presented at the December 14* workshop. There has
been some discussion to assess the property owners based on the amount of work done on
their property. The engineers are recommending to use CTEP money for ADA ramps
and possibly alley approaches. Solid Waste rate increase - the public hearing has been
postponed for atime to give staff the opportunity to talk with affected customers, in order
to inform the customers prior to the public hearing.
Under other issues, Mary informed the committee that the budget worksheets will be
distributed to department heads by December 10t~. Mayor Olson told the committee that
the S 4th Street extension project could be incorporated into a possible SID and/or TIF.
Mary was instructed to try to find more information on (}ARVEE bonds. Laurel's state
representatives will be at the workshop on December 14t~ to talk about upcoming
legislative issues. Mary will send them a copy of thc information l~om the Montana
League of Cities and Towns. The Local Government Study Commission met on
Monday evening, and elected Richard Bamhart as temporary chairman. They are all
going to the workshop in Bozeman next week. The city has been invited to meet with
Governor-elect Schweitzer on Dec. 9t~ at 1 p.m. at the courthouse in Billings.
The next meeting will be on Tuesday, December 21a at 5:00 p.m. On the agenda wilt be:
Comparative analysis of police shifts, Accounting Policies and Procedures, and
Upcoming Projects.
The meeting adjourned at 5:34 p.m.
Respectfully Submitted,
Mary K. Embleton, Clerk/Treasurer
J