HomeMy WebLinkAboutCouncil Workshop Minutes 12.14.2004 MINUTES
COUNCIL WORKSHOP
DECEMBER 14, 2004 6:30 P.M.
COUNCIL CHAMBERS
A Council Workshop was held in the Council Chambers and called to order by President Gay
Easton at 6:30 p.m. on December 14, 2004.
COUNCIL MEMBERS PRESENT:
_x_ Dick Fritzler
_x_ Kate Stevenson
_x_ Gay Easton
_x_ Jennifer Johnson
x Doug Poehls
x Mark Mace
x Daniel Dart
x John Oakes
OTHERS PRESENT:
Sam Painter
Larry McCarm
Steve Klotz
Mary Embleton
Numerous community members
Kirk Spalding, Engineering, Inc.
Bob Beckman, Morrison-Maierle
Debi Meling, Mordson-Maierle
Dan McGee
Emelie Eaton
Public Input (three-minute limit):
Citizens may address the Council regarding any item of City business not on the agenda. The duration for an
individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council
will not take action on any item not on the agenda.
· None
Legislative Representatives
· President Easton introduced Emelie Eaton, House District 58 Representative, and Dan
McGee, State District 29 Representative, to the council.
· President Easton mentioned the City's concern regarding raising the bid amount from
$25,000 to $50,000.
o League of Cities and Towns will bring it forward to the legislative body.
· Discussion regarding Local Option Tax.
o Emelie stated that the City of Billings plans to ask for the Local Option Tax.
o Emelie is not in favor of the Local Option Tax and sees it as a drain from the
small towns to the big towns.
o Dan is opposed to the Local Option Tax and stated that it is a lousy tax policy.
o Dan mentioned that there is no limit on the Local Option Tax, and multiple
jurisdictions could have multiple taxes.
o Dan stated that the State of Montana should implement a tax universally and a
different tax structure is needed.
· President Easton asked regarding HB 124, the Big Bill.
o The Big Bill was introduced by Senator Bob Story with the idea to simplify the
tax schedule.
Council Workshop Minutes of December 14, 2004
o Dan stated that the State of Montana's commitment to local government is firm.
o Ifa sales tax were instituted, the revenue stream would have to be reviewed.
Jenny congratulated Emelie Eaton and Dan McGee on winning the election and thanked
them for coming to the council workshop.
President Easton also thanked them for coming.
Clerk-Treasurer:
· Resolution - Investment Policy
o Resolution was postponed from the last council workshop, as the mayor felt some
questions needed to be answered.
o Mary explained that the policy's framework addresses concerns about safe
investments.
o Mary emphasized the importance of investments for the City of Laurel, as
investors look at how the city manages its money.
o Quarterly investment reports will be presented to the council.
o The resolution will be on the December 21st council agenda.
Public Works Department:
· Agreement with Pacific Recycling, Inc.
o Pacific Recycling has agreed to provide the City of Laurel with a cardboard
compactor with a hydraulic press.
o City of Laurel will maintain the compactor and haul the compacted material to
Pacific Recycling, who will retain the profits from the recycled materials.
o Container will allow businesses to dispose of cardboard at no cost.
o Compactor will reduce about 40 percent of the waste of cardboard and wood
products.
o Businesses will have the option of putting cardboard in a container or transporting
it to the container site.
o Public Works Department has submitted a requisition for the required electrical
work.
· Contract with Dorsey & Whitney Law Firm for the sidewalk SID
o Engagement letter with Dorsey & Whitney
o Steve explained that some figures in the resolution needed clarification.
o Engineers need council direction regarding the level of the city's participation and
the use of CTEP funds.
Public Utilities Department:
· Resolution - Collection of annual service fee for all water users
o Annual $2.00 service fee is not built into the rates and is assessed on the January
water bills.
o DEQ requires the annual fee to fund licensing of operators, provide classes, etc.
· Urban Highway Pilot Project water line replacement
o Larry stated that this is the third year of the Urban Highway Pilot Project.
o Project Manager Kirk Spalding of Engineering, Inc. explained the status of the
project.
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Council Workshop Minutes of December 14, 2004
o Kirk is the Project Manager for the water line replacement for the city, as well as
for the project for MDT, which is going to do the surface improvements and
sidewalk.
o Early on this was one project.
o We basically had a CTEP project to do some surface improvements, landscaping,
lighting on Main Street between 1st and 3rd.
o City wanted to piggyback on that project and upgrade the existing water lines to
12-inch lines.
o Initially that was o.k.
o As we got further along, it was identified that there is the potential to hit
contaminated soil from the service station out there.
o At that point in going through the environmental process on the MDT project, it
was identified that perhaps we should separate the two projects, and it went back
to being a city project for the water line replacement and CTEP money and MDT
funding would take care of the surface improvements.
o MDT administers the construction oversight and bidding for their projects.
o A resolution for services to do construction oversight, award the bidding, and put
the documents together will be needed.
o MDT project was advertised for bid, but was pulled back, and will advertise again
in February or March for their project.
o Larry has the plans and specifications for the Main Street water line project.
o They will be let at different times with the intent of having the water line done
immediately before the State comes in so that the trenching that is done does not
have to be brought up to asphalt, but we can just put in a temporary surface and
then the State will pave the whole surface.
o Project is from the eastern edge of 3rd Avenue as it hits Main Street to the western
edge of l~t Avenue.
Resolution - MDOT sand house
o City of Laurel leased the property from the State of Montana for $1.00 per year
for 25 years.
o MDOT recently built a new shop on Hesper Road.
o State used the building for storage, and the city could use it for a storage facility.
o State would give the lease back to the city.
o By State law, the MDOT must sell the property for salvage or appraised value.
o The MDOT has agreed to sell the property for the salvage value of $I,800.
o City needs heated storage facility for equipment used for water leaks.
Planning Board issues:
· Set public hearing for zone change request for a portion of proposed Solid Foundations
Subdivision (C.S. 1330) from Residential Tracts Zone to R6000.
o Set public hearing date for January 18, 2005.
o Council will discuss the zone change request at the council workshop prior to the
public hearing.
o Planning Board minutes and pertinent information will be distributed to the
council.
Council Workshop Minutes of December 14, 2004
· Set public hearing for zone change request for Tract A, C.S. 826 (904 Yellowstone) from
Residential Manufactured Home to Residential Tracts.
o Set public hearing date for January 18, 2005.
o Council will discuss the zone change request at the council workshop prior to the
public hearing.
o Planning Board minutes and pertinent information will be distributed to the
council.
· Abstaining from voting: When required? Can one be required to vote?
o Item will be discussed at the council workshop on December 28th.
Labor/Management Cooperation Committee · Dick Fritzler asked Steve Klotz to explain the workings of the committee.
· Steve explained that, through the committee, the labor and management sides are able to
diffuse small conflicts before they become large problems.
· The committee allows both labor and management to see the perspective of the other side
and to build relationships to provide input.
· Gay mentioned that the union contract will be open for negotiations soon.
Executive review
· Resolution of intent to create SID No. 111
o Mary explained the timeline necessary to create the sidewalk SID.
· Announce the City of Laurel's intent to create the SID
· Resolution of intent - December 21 st
· Advertise twice
· Send notice to property owners
· Public hearing at a special council meeting on January 1 lth
· Resolution to create SID No. 111 on January 18th
o If process is approved, sale of bonds would go forward.
o Discussion regarding the dollar amounts in the resolution
o Bob Beckman, Mon'ison-Maierle, distributed and explained regarding the SID
ownership, preliminary engineer's estimate, SID quantities, SID boundary and
ownership, and preliminary sidewalk display.
· A copy of the information is attached to the original minutes.
o Preliminary Engineer's Estimate included:
· SID - Grand Total is $318,393.00.
· Estimate included $103,451.00 to be paid by the City of Laurel.
· Estimate included $103,477.90 to be paid with CTEP funds.
· Estimate included $111,464.10 to be paid with the SID.
· Property assessment would be $6.95 per square foot of new concrete.
o City would pay for new alley approaches, new ADA accessibility ramps, and
some new sidewalk, curb, and gutter that is necessary to bring the ramps and
approaches up to grade.
o In order to stay on track with the whole project, the resolution of intent needs to
be approved at the council meeting on December 21st.
o Jenny expressed concern regarding possible hardship on residents with limited
incomes that might need to choose between medications and paying for the SID.
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Council Workshop Minutes of December 14, 2004
Discussion included:
· Engineers need input from the council to develop the final numbers.
· Repayment term is twelve years.
· Question when the amount of the CTEP funds would be confirmed.
· Total cost of the project is $2 million.
· Street Maintenance District funds will be used for street surfacing.
· Sewer and Water Funds will pay for replacement of the sewer and water
lines.
· The proposed amount of $103,451 for the city's portion is not included in
the 2004-05 budget.
· Current CTEP funds are approximately $194,000, which includes several
years of CTEP monies.
· Additional projects proposed for use of the CTEP funds include curb,
gutter, and sidewalk for:
· South 5th Street entryway to Laurel
· Alder Park
· Thomson Park
· If all the CTEP funds are used for the sidewalk SID, other proposed
projects could not be completed.
Discussion regarding the per square foot cost without the CTEP funds.
Curb box replacement will be funded out of the city's water line insurance
program.
· City is responsible for the main line to the curb box.
· Property owners are responsible from the curb box to the meter.
Discussion regarding setting precedence by using CTEP funds for one SID:
· Sam stated that property owners would have a valid argument to request
similar treatment for a future SID.
Discussion regarding the need for the SID:
· Mark Mace expressed his support for the SID, as property owners are
required to maintain their property.
· Doug stated that the cost is not excessive over a twelve-year period.
· John would love to have sidewalks in his neighborhood regardless of the
cost, and he stated the need to do things in the proper procedure.
· Dan suggested the need for a special council meeting for further review.
Sam stated that the final figures must be included in the resolution of intent in
order for notices to be sent to the property owners.
Mayor Olson, who has been active in the process, was unable to attend this
meeting due to a death in the family.
Cai cautioned the council not to make a decision regardin,~ the use of the CTEP
funds until after the public hearing scheduled for January 4u'.
Discussion regarding scheduling special council meeting on Friday, December
17th at 5:00 p.m.
· Council agreed to schedule the special meeting.
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Council Workshop Minutes of December 14, 2004
Resolutions: · Resolution - Collection of annual service fee for all water users, pursuant to the Public
Water Supply Program
· Resolution- agreement with Pacific Recycling, Inc.
· Resolution- MDOT sand home
· Resolution- Investment Policy
· Resolution- Dorsey & Whitney agreement
· Resolution - intent to create SID No. 111
Announcements
· None
Attendance at the December 21st council meetine · All will attend.
Other items
· Mary emphasized the need to revisit the timeline for the project.
The council workshop adjourned at 8:02 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
NOTE: This meeting is open to the public. This meeting is for information and discussion
of the Council for the listed workshop agenda items.
1st Street Improvements
City of Laurel, Montana
MMI Project No. 0703.011.07
Preliminary Engineer's Estimate - Special Improvement District
Item No. Qb/ Unit
Description Unit Price Total Price
Eligible Items [or Special Improvement Disblct:
1 2,939 SY Concrete Flatwork Removal
2 918 LF Concrete Saw Cut
3 18,724 SF Concrete Sidewalk, 4-inch
4 773 SF Concrete Sidewalk, 6-inch
5 560 SF Concrete Sidewalk, 6-inch (Colored)
6 9,880 SF Concrete Driveway Apron, 6-inch
$ 18.00 $ 52,902.00
$ 6.00 $ 5,508.00
$ 4.00 $ 74,896.00
$ 5.00 $ 3,865.00
$ 7.00 $ 3,920.00
$ 6.00 $ 59,280.00
Work Items Subtotal
$ 200,371.00
LS Mobilization/Demobilization
LS Taxes/Bonds/Insurance
$ 20,038.00 $ 20,038.00
$ 7,013.00 $ 7,013.00
Construction Subtotal
$ 227,422.00
Engineering Design
Construction Engineering
SID Administration
Contingency
Special Improvement District - Grand Total
$ 20,468.00
$ 13,646.00
$ 45,485.00
$ 11,372.00
$ 318,393.00
~)eductlen of Items Paid by Cl{y of Laurel:
C-1 1,394 SY Concrete Flatwork Removal $
C-2 918 LF Concrete Sew Cut $
C-3 5,165 SF Concrete Sidewalk, 4-inch $
C-4 773 SF Concrete Sidewalk, 6-inch $
C-5 560 SF Concrete Sidewalk, 6-inch (Colored) $
C-6 7,401 SF Concrete Driveway Apron, 6-inch $
Work Items Subtotal
CTEP Contribution
Special Improvement District - Grand Total
(After City of Laurel & CTEP Contributions)
Property Assessment per Square Foot of New Concrete
18.00
6.00
4.00
5.00
7.00
· 6.00
$ 25,092.001
$ (5,508.001
$ 20,660,00!
$ (3,865.00~
$ (3,920.00;
$ 44,406.O(;
$ 103,451.0(;
$ (103,477.9(;
$ 111,464.10
$ 6.95
1 si Street Improvements
City of Laurel. Montana---- '~-- i[~mMoRR[$ON:
MMI Project No, 0703.011.07 ~m []~ ~-P, LE
Special Improvement District Quantities (By Parcel)
Assessed to Property Owner Paid by City of Laurel
Parcel
Sidewalk-4' Approach.6" ConcreteRemov~ Sidewalk-4" Approach-6" Ramps-Gray Ramps-Colored
Saw Cut Concrete Removal
($F) ($FI ISF} {$F) {SF) ISF) (SFI (LFi! iSFi
I 0 0 0 __ 726 0 55 40 0 877
2 112 83 195 843 2~0 25 20 0 1,263
3 0 83 0 195 270 55 40 106 363
4 328 82 330 0 172 25 20 0 272
$ 399 53 152 0 80 0 0 0 73
6 340 704 977 0 120 0 0 64 120
7 0 0 0 269 0 0 0 128 254
8 0 0 0 t18 0 0 0 59 112
9 2A24 0 2,513 271 0 ; 55 40 0 304
10 271 44 304 0 61 0 0 0 73
11 591 44 336 26 61 55 40 0 123
12 448 0 0 0 0 0 0 0 0
13 341 245 1,047 0 202 0 0 30 232
14 1,328 0 1,310 0 0 0 0 0 0
15 900 107 1,010 53 200 55 40 0 160
16 1~056 9§ 1~080 39 213 25 20 0 68
17 40 57 108 84 134 0 0 38 228
13 150 0 162 0 0 0 0 0 0
19 150 0 157 0 0 0 0 0
20 150 0 150 0 0 0 0 0 0
21 200 67 266 153 146 55 40 0 191
22 225 0 201 0 0 0 0 0 22
23 222 0 200 0 0 0 0 0 21
23A 45t 135 134 46 117 0 0 23 173
24 1~381 0 1,204 148 0 60 40 0 135
25
26 297 0 297 542 122 0 0 103 656
27 0 0 0 24 117 25 20 0 251
28 113 0 116 0 0 0 0 0 22
29 52 0 52 0 0 0 0 0 28
30 0 0 0 0 0 0 0 0 19
31 0 0 0 0 0 0 0 0 23
32 0 0 0 50 0 0 0 25 72
33 0 0 0 30 129 60 40 0 241
34 0 0 0 243 502 55 40 80 995
36 323 0 319 26 0 24 20 0 176
36 238 0 239 0 0 0 0 0 25
37 230 0 232 0 0 0 0 0 0
38 28 0 28 0 153 0 0 0 t31
~39 0 0 0 28 180 60 40 0 251
40 0 0 ___0 720 0 84 60 0 367
4t -, 0 _4~56 ____435~__ _ 163 254 0 0 ~ 81 417
._42 160 0 160 1t0 0 [ _. 0 ___~ 0 53 161
43 _ 0_. _0 .... 9_ ~267 0 ~ 0 12~ 364
4~__ 0 220 ..... 158 ..... ~0_ 224 ...... 0 0 0 ; 292
Alleys 3,$54 2,684
Total 13~559 2,479 13,908 $,165 7,401 773 560 918 12,539
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