HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.18.2015 MINUTES
BUDGET/FINANCE COMMITTEE
AUGUST 18,2015 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
OTHERS PRESENT: Shirley Ewan Mayor Mark Mace
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:35 p.m.
The minutes of the August 4, 2015 meeting were presented and approved via motion by Chuck, seconded by Mark, and
passed unanimously.
The Utility Billing adjustments were reviewed by the Committee. Shirley mentioned that there was one bankruptcy filed
and one collection account along with a few other minor adjustments.
The Mayor has reviewed and signed the July journal voucher. Chuck made a motion to approve the Utility Billing
adjustments and the July journal voucher. The motion was seconded by Mark. All in favor,motion passed.
The monthly financial statements were reviewed by the Committee. Shirley stated that the fiscal year has just begun and
the City is at 2% revenue collected and 3% of authorized expenditures spent. Shirley stated that the General Fund
Revenue shows a negative revenue. This is due to the taxes that came in July had to be reverted back to last fiscal year's
revenue.At this time there, is not much to report on other than looking at where we were last year at this same time.
The difference is shown on the graph in the packet. Motion was made by Chuck to approve the financial statements,
seconded by Mark. Motion passed.
There were no Purchase Requisitions presented to the Committee.
The Comp/Overtime report for PPE 8/2/15 was reviewed. Shirley mentioned that the starred items on the police overtime
will be billed to Laurel Alive for Rock the Block and CHS for the overtime paid during the refinery's turnaround.
The Payroll Register for PPE 8/2/15 totaling$186,842.22 was reviewed by the Committee. Chuck made a motion to
recommend Council's approval of the payroll register, seconded by Mark. Motion passed unanimously.
Clerk/Treasurer's Comments:
Update on Charging Fire Association for 4th of July Expenses Shirley has spoken to Heidi in regards to this and she
will meet with her at a later date. Chuck requested that the item be put in the Future Meeting list, so that it is not
forgotten. Shirley stated that she would do so.
Status of Planning Position Shirley reported that the position was put out for advertisement one more time. Several
applicants have applied that look like they may be good candidates for the position. They will be interviewed on
Thursday and she will keep the Committee informed of the outcome of the interviews.
Status of General Fund Reserves Shirley let the Committee know that the authorized expenditure of the General
Fund's reserves were not used last year, so the reserves did not take the dive that was anticipated. The General Fund
reserves as of July 1, 2015 sat at 21%. This is better than expected, so the Clerk/Treasurer is feeling good about the
balance.
Property on Ridge Drive Heidi spoke to Commissioner Kennedy in regards to the property and suggested that the City
send a letter to the County Commissioners requesting the property. He knows that the County tried to give it to the City a
few years back and we didn't seem to be interested.
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Shirley mentioned that the budget is done and she is just waiting for the OK from the Mayor and Heidi on the budget
message to start printing them. The preliminary budget will be on the next Council workshop.
Mayor's Comments:
The Mayor had nothing to report.
Other:
Chuck inquired as to what is happening with the Fire/Ambulance Director and if anyone has told Derek Yeager that the
position is open. The Mayor mentioned that he,Heidi and Sam met with the Fire Chief and some ambulance crew last
Thursday and there is no definite plan at this time. The City needs to cost out some options.
For the Next Agenda:
Status of Planning Director.
The next regular Budget/Finance meeting will be on Tuesday, September 1, 2015 at 5:30 p.m.
The meeting adjourned at 6:25 p.m.
Respectfully submitted,
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Shirley Ewan, City Clerk/Treasurer
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