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HomeMy WebLinkAboutCouncil Workshop Minutes 10.26.2004 MINUTES COUNCIL WORKSHOP OCTOBER 26, 2004 6:30 P.M. COUNCIL CHAMBERS A Council Workshop was held in the Council Chambers and called to order by Mayor Ken Olson at 6:30 p.m. on October 26, 2004. COUNCIL MEMBERS PRESENT: x Dick Fritzler x Doug Poehls Kate Stevenson x Mark Mace x Gay Easton Daniel Dart x Jennifer Johnson x John Oakes OTHERS PRESENT: Sam Painter Officer Mark Guy Larry McCann Cal Cumin Public Input (three-minute limit): Citizens may address the Council regarding any item of City business not on the agenda, The duration for an individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council will not take action on any item not on the agenda. · None Police Department: · Montana Department of Transportation: State Highway Traffic Safety Office Standard Agreement o Officer Mark Guy explained the block grant from the Montana Board of Crime Control. o Grant would provide $9,999 for a patrol car. o CIP includes $16,000 for a patrol car. o Resolution will be on the November 2"d council agenda. · Highway Traffic Safety Office Contract - Laurel STEP OT o $10,100 grant for DUI and seatbelt enforcement o Grant money is used for extra shifts for New Year's, 4th of July, and Labor Day. o Remaining dollars would be used for extra shifts for traffic enforcement at the chief's discretion. o Resolution will be on the November 2na council agenda. Public Works Department: · Stop sign needed at 5th Street and Alder Avenue o Every street that intersects Alder Avenue has a stop sign except 5th Street. o By ordinance, requests for stop signs need to be submitted by the police department. · Other intersections need stop signs. Council Workshop Minutes of October 26, 2004 · Good time to get a comprehensive study done and then present to council. o Discussion regarding need to post a speed limit sign on Alder Avenue o Discussion regarding the ditch and liability issues Laurel Drain Ditch o Larry has discussed DEQ's requirements with Cenex Refinery. o Larry submitted a memo to the council regarding the Laurel Drain crossing the Billings Bench Water irrigation ditch. · Copy of the memo is attached to these minutes. o Cenex Refinery is connected to the pipe and uses it to discharge their treated lagoon water. o Cenex has agreed to pay up to $12,500 in the cost of replacing the drain. o Cenex will be responsible for any additional cost if their connection is a problem. o COP Construction will do the work, which is scheduled for the second week of November. o Resolution will be on the November 2nd council agenda. Planning Board issues: · Elena Subdivision/Maryland Bridge o Elena Subdivision has been proposed as an addition to the City of Laurel o Issue is the requirement of a bridge over the Big Ditch where Maryland Lane extends west. · Cai stated that the bridge is needed and should be paid for by the developers. o Discussion regarding the Transportation Plan for Laurel, Montana. · Plan states that "Project No. 12 is the construction of Maryland Lane from 7th Avenue west to the Westside Arterial. As noted, Maryland Lane should be constructed to collector street standards. This project would entail the construction of a slight transition street between Maryland Lane on the west side of 8th Avenue and Maryland Lane on the east side of 8t~ Avenue. Today, there is a 100-£oot jog at 8th Avenue, but vacant land at the northeast coruer of 8th and Maryland exists to enable a better connection to be made." o Discussion regarding arterial and major collector streets. o Discussion regarding the MDT's proposal to rebuild the interchange in five to seven years · Bruce Barrett had stated that the full interchange would become the west boundary interchange of the greater metropolitan area. o Property owner does not want the bridge in order to keep a closed community in Cherry Hills Subdivision. o Bridge would become the property of the City of Laurel and a maintenance program would be necessary. · According to decision in the last legislative session, the county maintains all current bridges; any future bridges become the responsibility of the entity that built the bridge. · Technology for building bridges has been changed, as they are a concrete structure that is set in the location. 2 Council Workshop Minutes of October 26, 2004 Property owners, Newman and Bequette, need to share the costs of the bridge and of extending water and sewer to the developments. o Discussion regarding the houses in Ward 4. · John Oakes asked Cal how to rebuild the 4th Ward with newer quality homes and bring it up to standard. · Cai stated that improvement to private property is market driven. · Mark mentioned that a sidewalk program would start an improvement process and drive up the market. o Cal questioned whether the bridge issue needed further council action. · Since the Transportation Plan formerly approved by council is still in effect and is also part of the Growth Management Plan, no further council action is necessary. Pool Study o Pool Committee has $18,000 available for a pool study. o Engineering analysis is needed to show where the pool should be located, what the pool should consist of, how much the pool will cost, and the necessary maintenance. o Resolution to approve up to $9,600 for a pool study will be on the November 2nd council agenda. Executive review: · Paper reduction o Some documents still need to be distributed as hard copies. o Documents will be e-mailed to the council when possible. o If there are no changes after the council workshop, documents will not be redistributed to the council. · Council agenda o Mayor explained the changes on the council agenda. · Consent calendar will include claims, financial statements, payroll register, and committee minutes. · According to the ordinance, there will be no public discussion regarding the consent calendar. · Resolutions will be listed under Scheduled Matters. · Audience Participation (three-minute limi0 is now before Scheduled Matters, and the Community Announcements (one-minnte limit) is after the Items Removed From the Consent Agenda. · Public hearing on the intent to increase sewer rates - November 2, 2004 o Erl Tufte, Morrison-Maierle, will present an overview of the wastewater rates. o Public input will be received, but no debate or discussion is allowed. · People needed for Local Government Study Commission o Election is on November 2ha. o Richard Bamhart is only one listed on the ballot. o Two individuals need to be appointed within twenty days after the election. o Two-year commitment for three city residents to review Laurel's form of government · Resolution for annexation of Lots 6 through 15, Block 2, Mathis Subdivision Council Workshop Minutes of October 26, 2004 o Annexation was approved by motion at the October 19th council meeting, but annexations need to be approved by resolution. o Resolution to approve the annexation will be on the November 2na council agenda. Resolutions: · MDT Grant · Highway Traffic Safety Office Contract - Laurel STEP OT · Laurel Drain Ditch · Pool study · Resolution for annexation of Lots 6 through 15, Block 2, Mathis Subdivision Announcements · Committee meetings o Jenny Johnson mentioned that a quorum was not present at the Emergency Services Committee meeting on Monday, October 25th. o Discussion regarding: · Committees versus task forces · Public feedback is important. · Items for committee agendas · Important to have agendas with specific items for committee meetings · Suggestion to appoint individuals who will attend the meetings · Suggestion to get staff's input regarding committee meetings o Mayor will contact Ken Weaver regarding input on goal setting and committees at the next council retreat in January 2005. · Park on Washington Avenue o Doug Poehls is still proceeding on the park and possible land swap on Washington Avenue with Grace Bible Church and the Laurel Middle School. · Drug Task Force o Gay represented the city in a classroom of about twenty students today. · Court remodel o Painting is being done now, carpet will be installed soon, and then some offices will be moved. o Completion is still scheduled for November 15th. · Allocation of space for Dave Ward, the county juvenile officer o Opportunity to go before the county commissioners next week to ask for participation for funding of the court relocation o Approach the issue of lease rent for Dave Ward's office o Gay, Sam, and John will attend the meeting. · Insurance Committee o Chris Shay, who was a non-union member on the committee, has joined the union. o Mayor will announce at the November 2~d council meeting that Mike Zuhoski will be a non-union member on the committee. · Park and Recreation Committee 4 Council Workshop Minutes of October 26, 2004 o Mayor will appoint the following members at the November 2na council meeting. · Kate Stevenson, Dan Dart, Mark Mace, Jenny Johnson State Soccer Championship o Laurel will host the state girls' soccer championship this weekend. o Mayor granted request for fire department to set off fireworks at the game. · Notice will be published in the newspaper. · Ambulance and fare track will be at the location. Attendance at the November 2nd council meetin~ * All present will attend. Other items · Paving project at the post office o A large bog hole was discovered next to Fimt Avenue. o We attempted to bridge it by putting down more base with a fabric and more millings on it, but it sunk down again today. o Staff informed mayor that a couple of options need to be presented to the Budget/Finance Committee. · Mayor asked for a special Budget/Finance Committee meeting on Thursday at 5:00 p.m. o An allocation of funds needs to be approved by the Budget/Finance Committee since it is an additional cost to the project. o Explanation of two possible options · One option is to dig down six inches below grade, put down 1 ½ inches of asphalt, let it set for a day, put down another 1 ½ inches of asphalt, hoping that the three inches would bridge across the hole, and then overlay the total with another three inches of asphalt. · Another option is to put millings over it now, and then dig it up and fix it next spring. · Mayor said other options are being developed, but it is one of those things that we had no way of knowing would be encountered. o Mark stated that he would rather have it fixed correctly now so the new asphalt is not dug up next spring. o John stated that research will need to be done to determine how large the area really is, but it should be fixed while the weather is still good. o Mayor stated that we are fortunate that this was found on this project. · The project from Ricci's to the mortuary will probably uncover similar problems. · A project of that magnitude would have enough advance notification to provide available options before it has to be done. o Mark suggested that it could be used in the bidding process to prevent change orders. o Gay explained that an old irrigation waterbed ran through there before the swimming pool was put in and they had to dig down six feet from 6th Street to 7th Street. 5 Council Workshop Minutes of October 26, 2004 Je. ~n~my asked if the street would be repaved at the location of the water problem at the end of 5 Street and Washington Avenue. o Larry stated that the street would be patched. Discussion regarding the need for a water line replacement schedule ~ Larry is researching grants for the purpose of replacing sewer and water lines, curb, gutter, and streets on the south side of Laurel. The council workshop adjourned at 8:07 p.m. Respectfully submitted, Cindy Allen Council Secretary NOTE: This meeting is open to the public. This meeting is for information and discussion of the Council for the listed workshop agenda items. 6 To: Mayor Ken Olson and Laurel City Council From: Larry McCann Public Utilities Director Re: Laurel Drain crossing the Billings Bench Water Irrigation Ditch The following is presented to clear up confusion over the cost of installing new pipe for the Laurel drain. Cost of pipe a. 42 inch - 280 feet- $9044.00 b. 24 inch- 80 feet - $1436.00 c. 10-42 inch bands - $702.80 d. 2 - 24 inch bands - $70.38 Total cost of pipe $11,253.18 2. Cost to install pipe $13,200.00 Total cost of project is $24,453.18. Cenex Refinery is connected to this pipe and uses it to discharge the treated lagoon water. Cenex has proper discharge permits from the Department of Environmental Quality. Because this pipe is as important for Cenex as it is to the City, Cenex refinery is participating in the cost to replace this drain. Cenex has agreed to participate up to $12, 500.00. Cop Construction will be doing the work and it is planned to take place the second week of November. The pipe will not be on site until that date because it has to be manufactured. We can save about $135.00 dollars offthe installation cost if we furnish 2 track ioads of millings. In meeting with Cenex we have agreed to split the cost equally. We also agreed if their connection becomes a problem they will be responsible for all of that cost.