HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.05.2004 MINUTES
BUDGET/FINANCE COMMITTEE
OCTOBER 5, 2004 5:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT:
Chairman Mark Mace
Ken Olson
Kate Stevenson
Doug Poehls (late)
OTHERS PRESENT:
Cathy Gabfian
Chairmen Mark Mace called the regular meeting of the Budget/Finance Committee to order
at 5:05 p.m. There was no public in attendance.
The minutes from the September 21, 2004 meeting were approved as presemed, via motion
by Kate, seconded by Ken, and passed unanimously.
September claims totaling $418,318.47 were reviewed end the committee unanimously
recommends approval by the council.
The following purchase requisitions were reviewed and approved:
GENERAL FUND
Copier for upstairs offices (25%)
$1,199.00
PLANNING FUND
Copier for upstairs offices (25%)
Buyout for GIS Ranger (25%)
Plotter for printing maps (25%)
$1,199.00
$ 810.00
$ 950.00
GAS TAX FUND
Plotter for priming maps (12.5%)
Buyout for GIS Ranger (25%)
$ 475.00
$ 810.00
WATER FUND
Copier for upstairs offices (25%)
Buyout for GIS Ranger (25%)
Plotter for printing maps (25%)
Flow meter with sensor
Engineering services to repair lightning damage
Repair 1999 Dodge truck damaged in shop break-in
$1,199.00
$ 810.00
$ 950.00
$1,930.00
$ 3,734.47
$ 7,207.20
SEWER FUND
Copier for upstairs offices (25%)
Buyout for GIS Ranger (25%)
Plotter for printing maps (25%)
$1,199.00
$ 810.00
$ 950.00
GARBAGE FUND
Plotter for priming maps (12.5%) $ 475.00
Budget/Finance Committee
October 5, 2004
Page 2
The committee reviewed the Comp/OT reports for PPE 9/26/04. It was stated that Steve
has men working overtime on the street project on West 6th Street in preparation for concrete
work.
The Payroll Register for PPE 9/26/04 totaling $122,783.28 was reviewed by the committee.
The committee recommends approval of the register by the council.
Nathan Tubergen created a draft budget timeline for the 2005-2006 Budget Calendar.
There was nothing to report on the progress of GASB 34 or the Accounting Policies and
Procedures.
The Mission Statement was presented as follows.
The City of Laurel Budget/Finance Committee monitors and evaluates
the condition of the City's Budget and Finances. This committee also
provides Internal Control and Oversight, and assistance on Budgeting
for the City Departments, and assists in the development of the Capital
Improvement Plan.
Motion by Kate, seconded by Ken to take the Budget/Finance Mission Statement to the City
Council for consideration. Motion carried. It will be on the agenda for workshop on October
12, 2004.
The Year-End Financial Report for 2003-2004 was distributed. Mary will review the
report at the next council workshop on October 12th.
Kate commented on the excessive amount of paper that is distributed to the council. She
inquired whether all drafts could be e-mailed and only print out information that will be acted
on by the Council. Discussion followed and this will be on the next workshop agenda.
Cathy reported the new computer server arrived today and Technical Edge will install it on
Monday, October 11th, which is a holiday for the office.
Discussion followed regarding projects the council would like to implement and the best
ways to get information out to the public and educate them on the issues.
The next regular Budget/Finance meeting will be held on Tuesday, October 19th at 5:00 p.m.
The meeting adjourned at 6:04 p.m.
Respectfully Submitted,
Cathy Gabrian
Deputy Clerk