HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.07.2015 MINUTES
BUDGET/FINANCE COMMITTEE
JULY 7,2015 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Doug Poehls
OTHERS PRESENT: Shirley Ewan Mark Mace
Heidi Jensen
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There
was no public in attendance.
The minutes of the June 16,2015 meeting were reviewed and approved via motion by Doug, seconded
by Chuck and passed unanimously.
Chuck made a motion to approve the claims in the amount of$1,442,013.92 for Council consent. Shirley
stated that there were several large claims paid this time,which included debt service in the amount of
$789,773,police cars for$76,861,Williams Bros in the amount of$171,000,The Good Earth in the
amount of$46,003 for the cemetery irrigation system and Wharton Construction for fmal payment for the
street crack sealing in the amount of$54,392. Doug seconded the motion, all in favor,motion passed.
There was one purchase requisition presented to the Committee. The purchase requisition was for a
2014 Ford 4 wheel drive for the public works supervisor. The cost of the truck is$28,990. The purchase
requisition was reviewed at the last meeting with the Committee agreeing to the purchase,but not before
the 1st of July. Chuck made a motion to approve the purchase,Doug seconded,all in favor,motion
passed.
The employee leave report was reviewed by the Committee. There were some questions in regards to an
employee's name appearing twice on the report. Heidi explained to the Committee. Some individuals in
the union received a payout at the end of June.
The Comp/OT reports for PPE 6/21/15 was reviewed by the Committee. Chuck mentioned that there
were women officers on duty at the 4th events that had their hair in ponytails instead of pulled up in buns.
He would like to know why they didn't have their hair in buns to avoid someone pulling them down by
their hair. Shirley will inquire with the Chief to fmd out the reasoning. Chuck took this time to mention
that there were not enough dumpsters at the events,noting that garbage was teeming over the containers.
Heidi stated that the city buys new containers prior to the event and that she was sure the public works
department used as many as purchased. She will mention the overflowing garbage to the Public Works
Director. There were no other questions or comments.
The Payroll Register for PPE 6/21/15 totaling$178,661.87 was reviewed by the Committee. Motion
was made by Chuck, seconded by Doug,to recommend Council approval of the payroll register. Motion
passed.
Clerk/Treasurer Comments:
1
Budget/Finance Committee
June 2,2015
Solid Waste Employee's Overtime Shirley has checked with payroll clerk and found out that the
employee in question actually had 2 hours of overtime. One hour was waiting in line empty at the landfill
and the other hour included unloading and driving back to the shop with the garbage truck.
Follow-up on Collection Accounts
Shirley has requested the City Attorney look into developing a resolution for collection accounts for both
the ambulance and the court,but has not heard back from him. She will continue to follow-up with the
Attorney.
The Clerk mentioned that the overtime spent at the refinery water break was$3,047.50 in overtime costs.
Mayor's Comments:
The Mayor had nothing to report. The Mayor would like an update on the General Fund reserves.
Shirley has not checked since taxes arrived,but will have an update at the next meeting.
Other:
The Committee would like to thank the public works department for the great job they did this last week-
end over the 4th of July.
Heidi informed the Committee what is happening with the State and FEMA in regards to the water intake
project. She is still working with the State for the$2.7 million portion of their share of the project.As of
today,the State has not come up with a feasible funding source. She will be meeting with Dan Villa on
Friday. The Council members are welcome to come meet him with her. The easements have still not
been obtained from the land owners along the ditch. One owner is requesting$850,000 for the easement
and 1 acre of land. Chuck asked if Eminent Domain could be used to get the land. Heidi is sure that it
could be used,but it takes too long and the intake would be put off for at least one more year. She and
Sam will be meeting with the owners on Friday to see if we can obtain a more acceptable offer.
She will keep the Council informed as to any updates.
For next agenda:
The Committee would like an update on the Septic Hauling System,when it will be usable and what the
charge is for the use.
The next regular Budget/Finance meeting will be Tuesday,July 21,2015 at 5:30 p.m.
The meeting adjourned at 6:20 p.m.
Respectfully submitted,
t- (-I it,c1
Shirley Ewan,Clerk/Treasurer
2