HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.16.2004 MINUTES
BUDGET/FINANCE COMMITTEE
AUGUST 16, 2004 5:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT:
OTHERS PRESENT:
Chairman Mark Mace
Ken Olson
Cathy Gabrian
Kate Stevenson
The Budget/Finance Committee was called to order at 5:05 p.m. by Chairman Mark
Mace. There was no public in attendance.
The minutes from the August 2, 2004 meeting were approved via motion by Kate,
seconded by Ken, and passed unanimously.
The following journal vouchers were reviewed by the mayor and approved. · June Journal Vouchers #375 - 376
· Year-end Journal Vouchers # YEA 401 - YEA 403
· July Journal Vouchers #401 - 405
Utility Billing adjustments for July 2004 were reviewed by the committee and
approved.
The July 2004 Financial Statements were reviewed by the committee. Motion by Kate,
seconded by Ken to recommend approval by council. Motion passed unanimously.
There were no purchase requisitions to approve.
The committee reviewed the Comp/OT reports for PPE 8/I/04. It was noted that
overtime was paid for employees who were not on shift, to attend the mandatory
meetings to review the Personnel Policy Manual.
The Payroll Register for PPE 8/1/04 totaling $128,700.39 was reviewed by the
committee. The committee recommends approval of the register by the council.
The Mayor stated the he would like to use the same budget timeline that was used last
year. Our audit is scheduled for December this year and he would like to have it in
October next year. He said that with the GASB 34 changes, the additional time will be
helpful this year. Norman Klein will be at the city the week of August 23rd to work with
Mary on GASB 34.
Mary is done with the year-end adjustments. If anything else comes to light, an
adjustment can still be made. The accounting policies and procedures are being worked
on as time allows.
Budget/Finance Committee
August 16, 2004
Page 2
In regard to the Mission Statement, Ken stated that the information sheet previously
distributed, has some very useful information. He would like to table action on the
statement until the Budget/Finance meeting on September 20, 2004 and discuss it with a
full committee present.
Ken asked for comments about moving BudgeffFinance back to Tuesday at 5:00 p.m.,
which would free up Monday nights. He questioned whether council should be changed
but the other council members felt that both workshops and council need to start at the
same time and Ken wanted workshop to stay at 6:30 p.m.
The next meeting will be on Tuesday, September 7th at 5:00 p.m. The meeting adjourned
at 5:30 p.m.
Respectfully Submitted,
Cathy Gabrian
Deputy Clerk