HomeMy WebLinkAboutCouncil Workshop Minutes 08.31.2004 MINUTES
COUNCIL WORKSHOP
AUGUST 31, 2004 6:30 P.M.
COUNCIL CHAMBERS
A Council Workshop was held in the Council Chambers and called to order by Mayor Ken Olson
at 6:30 p.m. on August 31, 2004.
COUNCIL MEMBERS PRESENT:
_x_ Dick Fritzler
_x_ Kate Stevenson
_x_ Gay Easton
x Jennifer Johnson
x Doug Poehls
x Mark Mace
Daniel Dart
x John Oakes
OTHERS PRESENT:
Larry McCann
Sam Painter
Cal Cumin
Debora Meling, Morrison-Maierle
Public Input (three-minute limit):
Citizens may address the Council regarding any item of City business not on the agenda. The duration for an
individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council
will not ta~ action on any item uot on the agenda.
· None
Public Utilities Department:
· 1st Street Project- Task order
o Debora Meling explained the project.
Project includes reconstruction of 1st Street from 1st Avenue to Wyoming Avenue
o Description: Surveying, construction surveying, engineering design, construction
administration, and observation for water, wastewater, storm drain, sidewalk, and
street improvements
o Discussion regarding:
· Project appropriated in 2004-05 budget
· SID for sidewalks
· Project schedule:
· Council approval - September 7th
· Morrison-Maierle prepare plans and specifieatiuns - September
2004 to January 2005
· Bid advertisements/opening - February/March 2005
· Council approval - March 2005
· Construction - May 2005
· Project close out- September 2005
· Curb/gutter/sidewalks
· Handicap comers cost about $3,000 - city's responsibility
Council Workshop Minutes of August 31, 2004
· Alley approaches - city's responsibility.
· Sidewalks - property owners' responsibility
· Curbs/gutter- city's responsibility
· Needs assessment specified that this street needed to be addressed.
o Resolution will be on the September 7th council agenda
Avenue and 12t~ Street Project - Change Order #2
o Reconciliation change order for $3,039.00
o Resolution will be on the September 7th council agenda
Public Works Department:
· Bid opening on court relocation
o Bid opening is set for Tuesday, September 7th.
o Resolution will be completed and presented with the successful bidder and dollar
amounts at the September 7th council meeting.
o Architect estimates that the successful bidder would begin construction in three
weeks.
o Project should be completed by early November.
o $90,000 of reserve funds were appropriated for the remodel project.
Planning Board items:
· Recommendation by the Planning Board to annex Lots 6 through 15, Block 2, Mathis
Subdivision to the City. Set public hearing date.
o Property is less than the required amount.
o Public hearing date will be set for October 5, 2004.
· Request for Zone Change from Agricultural Open to Residential Tracts for Saddleback
Ridge Estates Subdivision, 2nd Filing.
o Public hearing was held August 17, 2004.
o Scheduled matter on September 7, 2004.
o Change is necessary in order to comply with the city zoning ordinance.
· Set public hearing date for the Growth Management Plan
o Public hearing date will be set for October 5, 2004.
o Growth Management Plan will be fmalized after comments are received at the
public hearing.
· Contract for Services for City Planner
o Contract has been in effect since 1978.
o City attorney prepared the document.
o Discussion regarding the scope of work.
Executive review:
· Laurel High School Pep Club: Request to hold the Homecoming Parade on 9/24/04
o Discussion regarding fireworks at activities other than the 4th of July:
· Need to notify the public so dogs can be put indoors.
· When the request to set off fireworks is received, the notification issue
will be addressed.
o Request to hold the parade will be on the September 7th council agenda
· Special Council Meeting
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Council Workshop Minutes of August 31, 2004
o Special council meeting on September 15th at 5:30 p.m.
o Sam stated that the items could be on one agenda and must be clearly stated and
posted.
o Agenda items include:
· Proposed sewer rate increase
· Proposals to address the shortfall in the General Fund.
· Originally scheduled to present to the Budget/Finance Committee.
· All council members would like to hear Nathan Tubergen's
presentation, so it will be done at the special council meeting.
· Health insurance
· Bob Worthington will present the Montana League of Cities and
Towns statewide health insurance pool to the Insurance Committee
on Wednesday.
· Insurance Committee will present a recommendation to the city
council.
· Explanation of the Insurance and Benefit Committee
· Time sensitive issue needs to be determined by September 17th.
Health Insurance - State-wide Health Pool
o Insurance Committee meeting is scheduled for Wednesday, September 1, 2004.
Montana League of Cities and Towns Annual Conference
o Conference in Kalispell on October 6th to 8th
o Mark, Jenny, Ken, Nathan, and Mary plan to attend.
o Contact clerk-treasurer for further information.
Legislative items for League of Cities and Towns
o Copies of the Legislative Outlook 2005 were distributed to the council.
o Open forum for discussion will be scheduled at the September 7th council
meeting.
City-County Health Depamnent Update
o An update on the Health Department will be presented at the council meeting on
September 7th or 21 st.
Resolutions: · Resolution No. R04-__: Task order- 1st Street Project
· Resolution No. R04-__: Change Order #2 - 1st Ave. & 12th Street Project
· Resolution No. R04- : Court remodel
· Resolution No. R04-__: Contract for Services for City Planner
Ordinances:
· Ordinance No. 004-06: Franchise ordinance. Second reading.
Announcements · Budget/Finance Committee meetings will be held on Tuesdays at 5:00 p.m.
· Department head meetings will be held on Mondays at 4:15 p.m.
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Council Workshop Minutes of August 31, 2004
Attendance at the September 7th eonneil meeting
· All will attend.
Other items
· Discussion regarding:
o Street by the FAP building
o Street by the post office
o Storm ditch east of Village Subdivision
o City ofLaurel's website
· Needs to be updated
· Suggestion to have high school students involved in the project.
· Mayor will contact the school.
o Retiring employee
· Brad Krause will retire on September 30th.
· Larry will bring Brad to the council meeting on September 21st.
· Larry requested that a plaque be presented at that time.
The council workshop adjourned at 7:35 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
NOTE: This meeting is open to the public. This meeting is for information and discussion
of the Council for the listed workshop agenda items.
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