HomeMy WebLinkAboutCouncil Workshop Minutes 08.10.2004 MINUTES
COUNCIL WORKSHOP
AUGUST 10, 2004 6:00 P.M.
COUNCIL CHAMBERS
A Council Workshop was held in the Council Chambers and called to order by Mayor Ken Olson
at 6:00 p.m. on August 10, 2004.
COUNCIL MEMBERS PRESENT:
_x_ Dick Fritzler
_x_ Kate Stevenson
_x_ Gay Easton
_x_ Jennifer Johnson
x Doug Poehls
x Mark Mace
x Daniel Dart
x John OakeN
OTHERS PRESENT:
Sam Painter
Mary Embleton
Larry McCarm
Cai Cumin
Public Input (three-minute limit):
Citizens may address the Council regarding any item of City buziness not on the agenda. The duration for an
individual speaking under Public Input is limited to three minutes. While alt comments are welcome, the Council
will not take action on any item not on the agenda.
· None
List of surplus items
· Mary Embleton explained that the department heads have submitted lists of city surplus
items that need to be offered back to the public for sale.
o Police department compiled a list of seized and abandoned items.
· Auction is scheduled for September 11th at 10:00 a.m. at the city shop.
· Items can be viewed at 9:00 a.m.
· Resolution for surplus items will be on the August 17th council agenda.
· Auction will be advertised twice.
Certified mill levy
· Certified mill levy was received from the Department of Revenue on August 2ha.
· Total mills levied - 160.75
· Value of mill - $5,696
· Discussion regarding:
o Permissive levy for health insurance
o City of Laurel's tax levy compared to other similar cities
o City-County Planning Board levy
Budget amendment
· Mill levy allowed the city to collect additional revenue
Council Workshop Minutes of August 10, 2004
· Budget amendment resolution is needed to reflect the increase in revenue and cash
reserves for mill-levied funds.
Public Utilities Department: Update on Alder Avenue Proieet · Larry McCann explained that the paving of Alder Avenue was not included in the
engineering, as streets are not an allowed use for the CDBG funds.
· Resolution No. R04-91 approved an estimated cost of $28,900 for the two additional
culverts needed on the west side of Alder Avenue at 6th Street and at 5th Street.
· Actual cost is $29,930 in order to include flared ends for each crossing and transition
plates.
· Special council meeting scheduled for Wednesday, August 11th, at 5:30 p.m. for the
council to consider approval of the increased amount for the culverts.
· Discussion regarding:
o Local farmer has tentatively agreed to shut down ditch on Monday, Tuesday, and
Wednesday next week to allow installation of the culverts.
o Gas lines owned by Montana-Dakota Utilities
o City is responsible to clean the culverts.
o City will probably install screen at every crossing.
o Base will be hauled in this week.
o Paving should begin next Thursday.
o Curb and gutter will be installed next week.
· Areas of paving in the 12th Street and 1st Avenue project did not meet specs and will have
to be repaved.
Growth Management Plan - Cai Cumin · Cai Cumin presented highlights of the proposed Growth Management Plan to the council.
· The State legislature requires local governments to have a Growth Management Plan.
· Local governments cannot implement new zoning or zone changes without compliance
with an adopted Growth Management Plan.
· State statute dictates the elements in the plan, but the composition of each element is
decided by the local government.
· An overview of the Issues, Policies, and Implementation Strategies were presented for the
following elements in the plan:
o Land Use
· Urban sprawl
· Need for affordable housing
· Airport land use
· Billboards
o Socio-Economic Element
· Lack of focus in economic development
· Lack oflivingwagejobs
· Attractiveness of community needs improvement
o Housing Element
· Need mom housing variety
· Need low/moderate income housing
o Commurdty Infrastructure Element
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Council Workshop Minutes of August 10, 2004
· Airport
· Ambulance Service/Fire Department/Police Department
· Library
· Public Works Department, Solid Waste Division
· Public Works Department, Cemetery Division
· Public Works Department, Streets Division
· Public Utilities Department, Water and Sewer Systems
· General issues
o Natural Resources Element · Farmland Resources
· Groundwater Resources
· Wetland Resources
· Viewshed Resources
· Yellowstone River Resources
· Park Land and Open Space
Cal will present more of the GMP at a future council workshop.
Planning Board issues:
· Request for Zone Change from Agricultural Open to Residential Tracts for Saddleback
Ridge Estates Subdivision, 2nd Filin[
o Public hearing on August 17u'
· Requested zone changes within the proposed Iron Horse Station Subdivision as follows:
Lots 1-3, Block 1; Lots 1-24, Block 5; and Lots 1-24, Block 4: Residential 6000; Lots 1-6, Block 3:
Residential Limited Multifamily; Lot 7, Block 3: Community Commercial (subject to approved site plan);
Lots 11-29, Block 2: Residential 7500; and Lots 4-5, Block 1: Community Commercial - consisting of all
of the lots of Phase One of the development. (Remainder of the subdivision will be zoned R-7500 under
the annexation process.)
o Public hearing on August 17th; council decision on August 17th
Labor/Management Cooperation Committee
· Next meeting scheduled on Wednesday, August 18th, at 12:30 p.m.
Executive review:
· Consent agenda - roll call vote
o Mayor will allow audience participation before council discussion of items
removed from the consent agenda.
o Consent agenda, with the exception of removed items, will be voted on by a roll
call vote under one motion.
· Schedule council retreat with Ken Weaver
o Mayor suggested Saturday, October 16th.
o Retreat will be held at the Super 8 and Mark will contact the individual that has
prepared breakfast for previous meetings.
o Doug Poehls will be unable to attend.
o Agenda items include:
· Discussion regarding direction for the City of Laurel after Nathan
Tubergen terminates as administrative assistant
· Goal-setting session
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Council Workshop Minutes of August 10, 2004
· Robert's Rules of Order
Discussion regarding the Local Government Review process
o Names of individuals interested in serving on the commission need to be
submitted by August 19th in order to be placed on the November ballot.
o If no names are submitted, council will have to appoint three individuals to serve
on the commission.
Montana League of Cities and Towns Annual Conference - October 6-8
o Contact clerk-treasurer to register for the conference in Kalispell
Ordinance No. 004-06: Franchise ordinance.
o Public hearing on August 17th
o Individual franchise entities will be approved by resolution after the ordinance is
adopted.
Ordinance No. 004-07: Ordinance amending Section 2.68.100 of the Laurel Municipal
Code, amending the Judge's salary.
o Discussion regarding:
· Increased workload
· $3,000 increase was appropriated in the 2004-2005 Final Budget
· Need an evaluation process/policy to review the position
· Concern regarding possibility of increasing the salary and having a newly-
elected judge start at the higher salary
· Longevity pay could be considered
· Suggestion to have the attorney review the process
· Suggestion to get direction from Ken Weaver during the council retreat
· First reading of Ordinance No. 004-07 will be on the August 17th council
agenda.
Resolutions:
· Resolution No. R04-__: A resolution levying taxes for general and specific purposes for
the City of Laurel, Montana, for the fiscal year beginning July 1, 2004.
· Resolution No. R04-__: Budget amendment resolution reflecting changes in the budget
for fiscal year 2005
* Resolution No. R04-__: Resolution declaring certain items of the City as surplus
available for sale to the public.
o Discussion regarding the 1951 International fire truck
o Discussion regarding the 1996 Jaguar
Announcements
· Explanation of the process for the City of Laurel to haul garbage to the Billings landfill
during the strike
· Explanation of the reason for the special council meeting on August 1 lth
o Increase in change order for the culverts on Alder Avenue
· Explanation of garbage can issue for residents on East Maryland - meeting with school
officials
o Garbage trucks could not turn around safely.
o Asphalt would be in jeopardy.
o Location of garbage containers will be determined soon.
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Council Workshop Minutes of August 10, 2004
o Need to leave the city with the least possible liability.
o School will continue to allow access for residents west of the high school parking
lot.
o City will send a letter of explanation to the residents regarding any change.
Attendance at the August 17th council meeting · All will attend.
Other items
· None
The council workshop adjourned at 8:40 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
NOTE: This meeting is open to the public. This meeting is for information and discussion
of the Council for the listed workshop agenda items.
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