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Park Board Minutes 06.01.2015
City of Laurel Park Board minutes Monday, June 1, 2015 In attendance were Chuck Dickerson, LuAnne Engh,Amy Pollock, Bruce McGee,and Gretchen Paulson. Absent was Scot Stokes. Called to order at 5:30 pm. Others in attendance: Fran Schweigert and Matt Wheeler, city parks employees. 1. Public comment No Comments. 2. Pool Committee update Meetings are weekly on Monday evenings at Wood's Powr Grip. 501©3 status near completion. They will have 2 floats in the July 4th parade and have t-shirts for sale supporting the project. Working on multiple fundraisers one of them being August 15, Patsy Klein music will be at the High school auditorium. Now called LARC: Laurel Aquatic Recreation Complex. See attached flyer that went out to elementary students. 3. Jaycees lease agreement Jaycees paying lease fee,wait until Chamber lease completed by CAO, mayor and attorney. Chuck and Bruce to bring to council the issue of a letter going to Jaycees regarding no camping is allowed at Riverside Park until the Council can address the issue at a workshop. 4. Chamber building lease CAO, mayor and attorney are working on the lease. 5. Discuss bringing back to the table: closing park at 10pm. The problem park is Kiwanis Park and Kids Kingdom inside Kiwanis Park,there is a park inside the park and they have different hours of operation. This causes a problem for law enforcement and the offenders getting away across park lines. Solution could be to make the two parks have the same hours of operation. Amy will discuss with the police chief and get his opinion. Park Board Recommendation:we recommend the Kiwanis Park hours be discussed at a future council workshop and emergency services meeting to make the Kids Kingdom park and Kiwanis Park hours the same. 6. Park discussion with Fran and Matt& Damages at Kids Kingdom park as documented in The Laure Outlook May 13 issue. Full summer staff on board, help with mowing and weed eating. Three returning,three new employees. LuAnne to contact the Outlook to recognize the employees for good work and their years of service. Also to re-iteriate the pool hours. Kids Kingdom issues: verticle perimeter boards needing to be replaced from vandals,about 35 boards were kicked out as reported in the May 13, 2015 Laurel Outlook issue. Other issues: bathroom messes are frequent, needing to be shoveled clean, mud thrown on the mural, budget for security system for next year. But if we could change the park hours, maybe we could save the city money by not purchasing the cameras. 7. Zada Stamper—Light pole in Thomson Park Zada and Norm Stamper did not show. We still had a discussion on the issue with Matt Wheeler. Background:One of the spring wind storms knocked over the right field light pole that was built in 1989. The American Legion group installed the light pole,they have maintained it and replaced bulbs. In reviewing Chucks minutes from 1989-1991, it seems that the city never accepted the donation,the pole and maintenance stayed with the Legion. The group purchased them and repeadly asked for the city to help with the cost. The Laurel Little League and Legion are divided over the lights:they are expensive to run and are not needed for regular season games. They would be useful for tournaments brought to Laurel. See attached copies of council and park minutes from 1989-1991 on the field lights issue. Chuck recommends the a letter be sent to the Stampers and Richard Klose stating that the Park Board has no authority to make decision on the light pole issue, similar to what Heidi indicated to Chuck in the attached email. The city staff would work with them to resolve the issue. Amy 2"d the recommendation, all in favor. 8. Lions Park improvement on May 22 by Lions, Rotary, COP,and CHS. COP Construction, Lions Club, Rotary Club,the Jaycees and CHS volunteered time and resources to create a gravel walking path around South Pond. Matt Wheeler said he was not aware of the project until the day of it. Fran was concerned with the weed block on part of the path, some of it is not sufficiently covered by road/gravel mix and the weed block is showing, it could be a trip hazard. Gretchen will contact Rotary or Lions members to see if we can get a value for the park improvement for Council to Approve. This is needed to add the improvement to the City's Asset Listing. 9. Other items Chuck recommends the perimeter of the tennis court foundation be filled in with a material to reduce the trip hazard in Thomson Park prior to the July 4 celebration. Secondly,the Park Board recommends the foundation of the tennis courts be removed and holes from the fence be filled in a fall/winter project. The foundation is crumbling, uneven and unsafe in the current condition. Amy 2nd,all in favor. LuAnne motion for the July 2nd meeting be moved to July 9 at 5:30 pm to allow for a quorum around the holiday weekend. Chuck 2"d,all in favor. July 9 Agenda items: • Report-Pool Committee • Review of July 4 celebration • Review value of Lions Park improvements from May 22. • Follow up on Kiwanis Park and Jaycees camping issues brought Council in June. Adjourn at 7:00pm Gretchen Paulson Park Board member Laurel Aquatic Recreation Complex .AR • LARC is a group that is working together towards a dream to build a facility that will provide a stateof the art in-door swimming facility, gymnasium and community center for Laurel and thesurrounding areas. In order for our dream to become a reality, we need your help: 1. Join our meetings as we continue to brainstorm and plan. 2. Adopt our Dream as a fundraising project for your organization. 3. Offer your services/talents as in-kind donations. For example: a. Posters/flyers/marketing materials b. Architectural Design of Complex c. Grant Writing 4. Volunteer to help with our upcoming fundraising events: • a. Theweekend of the 4th of July b. Laurel native Lysa Fox performing Patsy Cline, August 15, 2015 c. Vacation Get-Away Raffle More information, plus meeting times, can be found on our Facebook page: Laurel Aquatic Recreation Complex- LARC If you have questions or comments, please contact us: Email: wave@laurelarc.org Colette 698-7908 Monna Rae 860-4284 Help Us Build the Dream - www.laurelarc.org P.O.Box 1086 Laurel,Montana 59044 Email: wave@laurelara.org 5/31/2015 POP/IMAP Webmail::Baseball lights = Baseball lights Heidi Jensen <hjensen@laurel.mt.gov> Webmai! Ward 3A <ward3a@laurel.mt.gov> 05.27.2015 10:01 AM Chuck I have made copies of minutes from meetings where the American Legion lights were discussed and the information is in your box. Also, Sam and I would be happy to sit down with the Stampers and Richard Klose to talk about the City's position. We do not have insurance on those lights, and as you can see from the minutes we have never accepted any responsibility for them, other than the brief time the City paid the electrical bill. I would advise the Park Board to have the issue remain with Staff. Please let me know if you have any other questions. Thanks Heidi 'dere! _Tr-'flSt'ri ('f'iief_Acin-rinistral ive Officer- City f ficer- (.'itll of Laurel 115 IV. `)'irret Si reel 1_cduret, 'AI's 50044 Phone: 4v( -28-8.456 Tax: 406-628-224 https://mai1028-1.exch028.serverdata.net/?_task=mail&_action=print&_uid=1364&_mbox=INBOX&_extwin=1 1/1 Minutes of the City n Coucil of Laurel February 1 , 1986 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Bob Gauthier at 7:00 p.m., on February 18, 1986. COUNCIL MEMBERS PRESENT: Donna Kilpatrick Chuck Dickerson Mel Krug Donald Meyers L. D. Collins Rob Harris Norman Orr COUNCIL MEMBERS ABSENT: Ervin Wood INVOCATION: Invocation given by Alderman Krug. The Mayor announced that item no. 6 on the agenda regarding a new boat ramp at Riverside Park will be placed on the March 4th agenda. The people involved could not be here tonight. MINUTES: Motion by Alderman Meyers to approve the minutes of the regular meeting of February 4, 1986, as presented, seconded by Alderman Harris. Carried 7-0. CORRESPONDENCE: Received a letter from Volk Construction regarding the "consent of surety" for the wastewater treatment plant project. Received a letter from Volk Construction regarding the "contractor's certi- ficate and release" for the wastewater treatment plant project. Received the follow-up interim inspection report on the January 15, 1986, inspection from the Department of Health and Environmental Sciences, Water Quality Bureau, on the wastewater treatment plant project. Received the January minutes and activity report from the Air Pollution Control. CITY CLERK AND CITY TREASURER'S FINANCIAL STATEMENT FOR THE MONTH OF JANUARY: The City Clerk and City Treasurer's Financial Statement for the month of January was presented for approval. Motion by Alderman. Harris to approve the City Clerk and City Treasurer's Financial Statement as presented, seconded by Alderwoman Kilpatrick. Motion .R: carried 7-0. LIGHTS IN ATHLETIC FIELD (THOMPSON.._PARK) : Bob Wetch and GeneEckhartrepresenting the American Legion, presented and reviewed the plans for remodeling the baseball field at Thompson Park, including replacing of the lighting system for night baseball. The plans also include a soccer field (inside the baseball field) , an 800 sq. ft. building to house a concession stand, store room and two bathrooms, a fence around. the ballfield, and dugouts. A bid on the total program, not including lights, was $46,000. So far, Bob said, that they have raised $16,000. The City contributed $9,500 in revenue sharing money. So far they have spent about $4,000 in moving the field, having sod taken out, and building the dug outs. The bid for that alone was $12,000. With volunteer labor and donated materials quite a bit has been accomplished. Bob said they are still in the process of reaching their goal of raising $23,000 so they can apply for a grant. It their happens to be any money left over from this project they intend to do some other improvements -- possibly new swings, tennis court, etc. Gene said they have received a bid from Graybar in the amount of $11,300 for the light fixtures only. Ace Electric and Yellowstone Electric will also be submitting bids. The plans ral.l for either; 6 pr A light poles. If 8 poles are used, there will be 6 light fixtures to each pole: The estimated cost for use of electricity, based on 20 games, 5 hours a game, would be about $300. A bulb should last 3,000 hours before needing replacement. The refinery has been contacted for some used pipe to be used as poles, but they don't have any available right now. So pipe will have to be purchased, or try to get someone else to donate it. Discussion regarding the installation of the poles. The reason there is a push to get everything completed is because there is a State baseball tournament scheduled here in 1987. page 2 Minutes of the City Council of Laurel The City Engineer will review the specifications before any installation is P made and a building permit will also be required. After everything is completed the City will own it and any use of the consession stand, etc., will have to be by agreement with the City. MID-YEAR BUDGET TRANSFERS: The City Clerk presented a resolution for mid-year budget transfers, pursuant to 7-6-4236, Montana Codes Annotated. RESOLUTION NO. 2186 BEING A RESOLUTION AUTHORIZING BUDGET TRANSFERS OR REVISIONS. Motion by Alderman Dickerson that Resolution No. 2186 be passed and ------------ adopted, seconded by Alderman Orr. Motion carried 7-0. At this time (7:25 p.m.) , Don Meyers was excused from the Council meeting. SNOW REMOVAL ORDINANCES: ORDINANCE NO. 829 (second reading) ADDING SECTION 11.13.010, DUMPING SNOW ON PUBLIC PROPERTY PROHIBITED, TO THE LAUREL MUNICIPAL CODE. No opponents present in the audience. Motion . Alderman Dickerson that Ordinance No. 829 (second reading) be passed and adopted, seconded by Alderman Harris. Upon a roll call vote, all aldermen present voted, "YES." Motion carried 6-0. ORDINANCE NO. 830 (second reading) ADDING SECTION 11.13.100, PENALTIES, TO THE LAUREL MUNICIPAL CODE. No opponents present in the audience. Discussion regarding moving snow that is next to the curb. This is okay as long as it doesn't obstruct traffic. Motion_.by_Alderman Dickerson that Ordinance No. 830 (second reading) be passed and adopted, seconded by Alderman Orr. Upon a roll call vote, all aldermen present voted, "YES." Motion carried 6-0. CHANGING STREET LIGHTS: A resolution was presented regarding the street light conversion project. RESOLUTION NO. 2187 A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF LAUREL AND MONTANA POWER COMPANY, SAID AGREEMENT RELATING TO CHANGING OF 70 STREET LIGHTS IN LIGHT DISTRICT NO. 2. Motion by Alderman Dickerson that Resolution No. 2187 be passed and adopted, seconded by Alderman Krug. Motion carried 6-•0. CAPITAL PROJECTS FUND - LIBRARY BUILDING: A resolution was presented to establish a Capital Projects Fund for a library building. RESOLUTION NO. 2188 A RESOLUTION TO CREATE A CAPITAL PROJECTS FUND FOR THE PURPOSE OF CONSTRUCTING A LIBRARY BUILDING. Motion by Alderman Dickerson that Resolution No. 2188 be passed and adopted, seconded by Alderman Krug. Motion carried 6-0. STREET SWEEPER: Ernie Davis requested that the City go out for bids again for a street sweeper. Last fall we only received one bid and it was recommended by the Street. & Alley Committee that the City not accept that hid. Discussion regarding getting a cash bid and also one with a trade-in. The present sweeper is five years old, but it is a very high maintenance machine. it has 3,140 moving parts. An air-regenerative or vacuum type sweeper is being considered. They are a low maintenance type of machine. Motion by Alderman Dickerson to authorize Ernie Davis to advertise tor a new street sweeper, seconded by Alderman Krug. Motion carried 6-0. COMMITTEE REPORTS: page 3 Minutes of the City Council of Laurel --Public Utilities Committee minutes of February 3, 1986, were reviewed at the February 4, 1986, council meeting. Motion by Alderman Krug to enter the Public Utilities Committee minutes of February 3, 1986, into the record, seconded by Alderman Dickerson. Motion carried 6-0. --Budget/Finance Committee minutes of February 4, 1986, were reviewed at the February 4, 1986, council meeting. Motion by Alderman Krug to enter the Budget/Finance Committee minutes of February 4, 1986, into the record, seconded by Alderman Harris. After a discussion regarding the use of the old dog catcher pickup at the sewer plant, the motion carried 6-0. --City Council Committee As a Whole minutes of February 4, 1986. Motion by Alderman Kruq to enter the City Council Committee As a Whole minutes of February 4, 1986, into the record, seconded by Alderman Dickerson. Motion carried 6-0. --Police Committee minutes of February 6, 1986, were presented and reviewed. Motion by Alderman Dickerson to enter the Police Committee minutes of February 6, 1986, into the record, seconded by Alderman Orr. Motion carried 6-0. --Cemetery_Committee minutes of February 7, 1986, were presented for review. Discussion regarding the raise in cemetery rates. A resolution will be presented at the March 4th council meeting. Opening other Sections Motion by Alderman Kruq to accept the Cemetery Committee's recommenda- tion to open the first four rows in Section "J ' for the veterans and to open Section "B" for civilian burials, seconded by Alderman Collins. Motion carried 6-0. Lots to be sold Consecutively Motion by Alderman Harris to accept the Cemetery Committee's recommenda- tion to sell lots consecutively, seconded by Alderman Krug. After a discussion, Alderman Krug withdrew his second and Alderman Harris withdrew his motion, and this was referred back to the Cemetery Committee, for a more clear definition of what they would like to see done. Headstones Motion by Alderman Kruq to accept the Cemetery Committee's recommendation to allow beveled (as in Section "G") or flat headstones in Section "B", seconded by Alderman• Dickerson. Motion carried 6-0. Motion 2y Alderman Orr to enter the Cemetery Committee minutes of February 7, 1986, into the record, seconded by Alderman Dickerson. Motion carried 6-0. --Ambulance Committee minutes of February 11, 1986. Discussion regarding someone other than an attendant riding in the back of the ambulance. Anyone can ride in the passenger seat if accompanying a patient providing our liability insurance covers this. Chuck Dickerson was advised to check with Williams Agency regarding the insurance. Motion by Alderman Dickerson to enter the Ambulance Committee minutes of February 11, 1986, into the record, seconded by Alderman Orr. Motion carried 6-0. --Asphalt Supply Review Committee minutes of February 12, 1986. The minutes of the Asphalt Supply Review Committee of February 12, 1986, were reviewed. The next meeting is tentatively set for Wednesday, February 26th, at 2:00 p.m., in the Council Chambers. Discussion regarding what portion of the Asphalt Supply property is in the City and what portion is in the County. Chuck Dickerson will check on this and the amount of City taxes Asphalt Supply pays to the City of Laurel. Motion by Alderwoman Kilpatrick to enter the Asphalt Supply Review Committee minutes of February 12, 1986, into the record, seconded by Alderman Krug. Motion carried 6-0. MAYOR'S COMMENTS: • Appointments: The Mayor appointed Don Cahill to the Fire Committee. page 4 Minutes of the City Council of Laurel Motion-by Alderman Harris to confirm the appointment of Don Cahill to the Fire Committee, seconded by Alderman Krug. Motion carried 6-0. The Mayor appointed Dick Metzger, representing the Fire Department, to the Asphalt Supply Review Committee. Motion by Alderman Dickerson to confirm the appointment of Dick Metzger to the Asphalt Supply Review Committee, seconded by Alderman Orr. Motion carried 6-0. The Mayor moved Alderman Orr from the Police Committee to the Garbage Committee and .Alderman Krug from the Garbage Committee to the Police Committee. Motion by Alderman Dickerson to confirm the change in committee appoint- ments of Alderman Orr and Alderman Krug, seconded by Alderman Harris. Carried 6-0.- The Mayor announced that the Budget/Finance Committee meets the first Tuesday of each month at 4:30 p.m. Rob Harris announced that the Fire Committee will meet February 24th at 7:00 p.m. in the FAP Complex. The 4th Monday of each month at 7100 p.m. will be the regular meeting time for the Fire Committee. LEAVE THE STATE: Alderwoman Kilpatrick requested permission to leave the State. Motion by Alderman. Krug to grant Alderwoman Kilpatrickpermissionto leave the State, seconded by Alderman Collins. Motion carried 6-0. Alderman Krug announced that the Street & Alley Committee will be meeting this Thursday, February 20th, at 5:30 p.m. One of the topics will be Shannon Road. There being no further business to come before- the-Council at this time, the meeting was adjourned at 8:20 p.m. Donald L. Hackmann, City Clerk Approved by the Mayor and passed by the City Council of the City of Laurel, Montana, this 4th day of March•, 1986. Bo. Gauthier, nyor egiEST: . �Iii: � a ,.... Donald L. Fihckmann, City Clerk • • MINUTES 4IM PARK COMMITTEE DATE March 24, 1986 TIME 5 pm PLACE OF MEETING City Hall A. Members present: Chairman Donna Kilpatrick Norman Orr Milt Wester , Ernie Davis Ron Faught Mell Meccage Bill Brennan B. Other's present: Brent Twitchell Dean Rankin John Ross Li Chamber Bob Wetch A quorum (3 or more) present the following action was taken by 4, the committee: • Dean Rankin presented a proposed project to use the east portion of Firemen' s Park for a parkina lot (22 spaces) . Bill Brennan moved, Norman Orr seconded, that the committee give tentative tcee tf approval to the project as presented. Motion carried unani- fW mously. tf4tv Wester reviewed an American Legion baseball improvement plan for Athletic Field to include installation of lights , 4-0,`" ($20,000.00) and construction of a concession stand/bathrooms ($12,000.00) . Shallow sewer pipe creates a problem for locating the concession stand on the third base line, but Ernie Davis said he would check into the sewer problem. Bob Wetch expressed concern that the facility be located so it would he accessible to all park users and that other baseball groups could use it. The committee gave approval to set up their outfield fence/sign. A special meeting will be held at 5 pm, Thursday, April 3d, concerning the swimming pool . Cleanup in Riverside Park is set for April 12th with the 19th being a rain day. Approval was given for removing the old bathroom in Riverside and for the addition of a concrete approach to the new bathhouse. Ernie Davis reported on the progress with the State on getting highway signs to advertise the camping facilities at Riverside. Despite the triplicate forms needed for everything it looks favorable. Next regular meeting will be April 28th, 5 pm. Res ectfully submitted, Donna Kilpatrick, Chairman 6 io A-2 4' Minutes of the City Council of Laurel April 1, 1986 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Bob Gauthier at 7:03 p.m., on April 1, 1986. COUNCIL MEMBERS PRESENT: Ervin Wood Chuck Dickerson Donna Kilpatrick Donald Meyers Mel Krug Norman Orr L. D. Collins COUNCIL MEMBERS ABSENT: Rob Harris INVOCATION: Invocation given by Reverend Ray Willis. MINUTES: Motion by Alderman Dickerson to approve the minutes of the regular meeting of March 18, 1986, as presented, seconded by Alderman Rrug. Carried 7--0. • CORRESPONDENCE: Received a letter from Utility Controls & Equipment Corporation advising the City that they have filed a claim against Volk Construction's bond for work done at the Wastewater. Treatment Plant. Received a copy of a letter written to Volk Construction from HEM Associates regarding the digester cover imbalance at the wastewater treatment plant. Received a copy of a letter written to HKM Associates from Volk Construc- tion in answer to the above letter. Received an up date and synopsis from the Northwest Power Planning Council. Received a petition from several property owners in Murray Heights 2nd filing to create an SID for storm drains and street paving. The petition was referred to the Street & Alley Committee for a recommenda- tion. • CLAIMS: Claims for the month of. March, 1986, were reviewed by the Budget/Finance Committee and recommended that they be paid. Motion by Alderwoman Kilpatrick to pay the claims for the month of March, 1986, seconded by Alderman Krug. Motion carried 7--0. STREET SWEEPER: The bids were opened at the March 18th meeting and referred to the Street & Alley Committee and they have made a recommendation. However, there has recently been further discussion on the bids. Mayor Gauthier asked if there were any further comments. Max Parker, Sales Manager for Hall-Perry Machinery Co., said that they had a problem with Item 3 regarding the bid for the City's old sweeper. He said this was contrary to the laws of the State of Montana to call for an outright purchase withcut first advertising and giving the general public a chance to buy it. He also said that after the trade-in allowance, his company was the lowest bidder and he asked for the Council's consideration. Luigi DiGuiseppe spoke on behalf of L & L Equipment Co. He said that if you don't take the trade-in bid, I am the' low bidder. The reason Item 3 was put in there was so that the bidders wouldn't show an inflated figure. Further discussion on wholesale and retail costs of used sweepers. The Mayor referred this matter back to the Street & Alley Committee to review the comments made here tonight and to bring back a recommendation and award the hid at Council meeting on April 15th. ANNEXATION REQUEST: The Calvary Baptist Church has submitted an application for annexation of Certificate of Survey No. 1894, Tract 1, Amended. This property fronts along the 800-900 blocks of 9th Street West. Just behind the property located on 800 block of 8th Avenue. Part of the south boundary abuts the Spruce Grove Senior Citizens Complex. Joe Bradley and Pastor Ray Willis briefed the Council on the church's plans. RESOLUTION NO. 2191 NOTICE OF INTENT TO ANNEX CERTAIN LANDS CONTIGUOUS TO THE CITY OF LAUREL, MONTANA. Motion by Alderman Meyers that Resolution No. 2191 be passed and adopted, seconded by Alderwoman Kilpatrick. Motion carried 7--0. page 2 Minutes of the City Council of Laurel SID REVOLVING FUND: The City Clerk presented a resolution to transfer money, as a loan, to SID #94, SID 495, SID *98, and SID *108. This will be paid back with interest when sufficient taxes have been. collected. RESOLUTION NO. 2192 A RESOLUTION TRANSFERRING CERTAIN FUNDS OF THE CITY OF LAUREL, MONTANA. Motion by Alderman Meyers that Resolution No. 2192 be passed and adopted, seconded by Alderman Krug. Motion carried 7--0. COMMITTEE REPORTS: --City-County _Planninq Board minutes of February 13th and March 13th were presented. Motion by Alderman Krug to enter the City-County Planning Board minutes of February 13/March 13, 1986, into the record, seconded by Alderman Orr. Motion carried 7--0. --City Council Committee as a Whole minutes of March 18, 1986, were presented. Motion b„y Alderman Dickerson to enter the City Council Committee as a Whole minutes of March 18, 1986, into the record, seconded by Alderman Krug. Motion carried 7--0. --Budget/Finance Committee minutes of April 1, 1986, were presented and reviewed. Discussion regarding the dirt wagon at the cemetery. The one we now have is unsafe to use. Motion by Alderman Kruq to authorize Ernie Davis to look into pur- chasing a new dirt wagon for the cemetery, not to exceed $1,600.00, using some of the money budgeted for curb and gutter, seconded by Alderman Dick- erson. Motion carried 7--0. Motion by Alderman Meyers to enter the Budget/Finance Committee minutes of April 1, 1986, into the record, seconded by Alderman Dickerson. Motion carried 7--0. --Asphalt Supply Review Committee minutes of March 19, 1986, were presented and reviewed. Motion by Alderwoman Kilpatrick to enter the Asphalt Supply Review Committee minutes of March 19, 1986, into the record, seconded by Alderman Meyers. Motion carried 7--0. --Street & Alley Committee minutes of March 20, 1986, were presented and reviewed. Motion by Alderman Kruq to enter the Street & Alley Committee minutes of March 20, 1986, into the record, seconded by Alderman Dickerson. Motion carried 7--0. The Street & Alley Committee minutes of March 31, 19864 were also pre- sented and reviewed; however, they were not entered into the record. Alderman Krug announced that there will be a special Street & Alley Com- mittee meeting on Thursday, April 10, 1986, at 5:30 p.m., to review the street sweeper bids and make a recommendation at the April 15, 1986, Council meeting. --Park Committee minutes of March 24, 1986, were presented and reviewed. Parking Lots Discussion regarding the use of the east portion of Firemen's Park .for a parking lot {22 spaces) . It was also mentioned to try and put in another parking lot on BN property now being used by Blackburn, Dean Rankin and Kent Harris were present and made comments on behalf of the Laurel businesses. Kent mentioned that they would like a vote of confidence from the Council to pursue the construction of the two lots. Financing was mentioned and the Mayor said that it would be difficult for the City to contribute 75% towards the project; however, a 50-50 ratio could possibly be more realistic. At this time there is not a figure available but the budget process is beginning and there could be a projected amount in a couple of months. An estimate of $26,000 has been made to construct both parking lots. Discussion regarding using some City labor and other help to try and page 3 Minutes of the City Council of Laurel reduce the cost. Motion by Alderman Krug that the City Council give tentative approval for. the Laurel Chamber. of Commerce to pursue whatever avenues they need to change the east portion of Firemen's Park to a parking lot, as well as the Blackburn property, if financing can be secured, seconded by Alderman Meyers. Motion carried 7--0. Athletic Field L4 01 Gene Eckhardt appeared on behalf of the American Legion to ask for approval to install lights for night baseball. This is a separate project from the improvements that Bob Wetch is working on and trying to receive grant money. The total cost of the light project is $20,000 and they are in the process of obtaining financing. Gene said that if they can get approval, then they can get the lights on order and start work on the project. Gene was advised that Jim Flisrand needs to look at the plans and that a building permit is needed before they start any construction. It was menetioned that Laurel has received the bid for the 1987 State B Legion tournament, which will help bring revenue into the City. Motion by Alderman Dickerson to give approval for the installation of lights at Athletic Field after Jim Flisrand has reviewed the plans and all necessary paper work is completed and to waive the building permit fee, seconded by Alderman Krug. Motion carried 7--0. Motion by Alderman Collins to enter the Park Committee minutes of March 24, 1986, into the record, seconded by Alderman Krug. Motion carried 7--0. COMMENTS FROM THE AUDIENCE: none MAYOR'S COMMENTS: The Mayor brought up the problem with Charles Gerttulla's water bill. There are unpaid bills by two of his tennants and a broken water meter. After a discussion it was decided that he should pay for the broken water meter. The City, at this time, does not have a policy to hold the land- lord responsible for a tennant's water bill. Motion by Alderman Krug to allow the water to he turned on at the property (4201 Durland) for the new tennant after the water meter is paid for, seconded by Alderman Meyers. Motion carried 7--0. The question of having a policy to hold the landlord responsible for a tennant's water bill was referred to the Public Utilities Committee for further study. The Mayor announced that Tim Reiter was hired as the City's mechanic. Motion by Alderwoman Kilpatrick to confirm the hiring of Tim Reiter, seconded by Alderman Krug. Motion carried 7--0. Library Fund Donna Kilpatrick announced that the Pizza Hut will donate all proceeds from sales between 5 and 9 pm on Tuesday, April 8th, to the library fund. They would like City official's to be host and hostesses. Fire Marshal D. L. McGillen reported that the fire department held it's annual election of officers and the only change is that Dick Metzger is replacing Brad Wilder as fire marshal, effective April 1, 1986. Motion by Alderman Meyers to accept the fire department election of Dick Metzger as fire marshal, seconded by Alderman Dickerson. Motion carried 7--0. Elected Official's Workshop Donna Kilpatrick reported on the Elected Official's Workshop held in Bozeman on March 20--22 Budget Document Mayor Gauthier commented that the Department of Commerce took a copy of our budget document to review. They give special recognition to cities who have outstanding budget documents and they are considering ours. There being no further business to come before the Council at this time, the meeting was adjourned at 8:12 . lai '.11111'�. - 4. s • Donald L. Ha kmann, City Clerk Approved by the Mayor and passed by the City Council of the City of Laurel , Montana, this 15th day of April , 1986./)1 ® _ MINUTES 410 • PARI{ COMMITTEE DATE June 23, 1986 TIME `' P ► PLACE OF MEETING City Hall A. Members present: Chairman Donna Kilpatrick Ron Faught Mell Meccage Milt Wester $ B. Other's present: Cal Cumin Jim Flisrand A quorum (3 or more) present the following action was taken by the committee: Cal Cumin explained about some County Park Funds that are available and perhaps the West 9th Street park would qualify. We will contact Daryl Shay who has been active in promoting the development of that park for a girl ' s softball complex and perhaps his group could apply for the funds. Application must be made by July 8th. Cal also explained that this Park Committee has 28 parks in its jurisdictional area and asked us to be aware of that jurisdiction. Milt Wester reported on the progress of the baseball lighting project in Athletic Field. Jim Flisrand is checking those plans 110 as it progresses. We will ask the school to borrow two bike racks until school starts in August. We discussed the swimming pool operation and, after some problems, it is operational . Our goal is to make it professionally operational . The committee reviewed some letters requesting that a boat ramp be installed on the Yellowstone River. Efforts to get the ramp funded through Fish & Game funds was not successful this year, but promoters are hoping next year the ramp will be approved. Res ;ectfully submitted, nna Kilpat .i.ck, Chairman -- on 411 ria 4,° ' b. • MINUTES PARKS & RECREATION COMMITTEE DATE January 26, 1987 TIME 5 pm PLACE OF MEETING Council Chambers A. Members present: Chairman Donna Kilpatrick LuAnn Enqh , Jim Flisrand, Mell Meccage Norman Orr B. Other's present: A quorum (3 or more) present the following action was taken by the committee: Jim Flisrand reported on the FFA special project in Murray Park. They are applying for a grant and if successful would like to put in picnic benches and tables, etc. Exact plans will be given to the Park Committee as the grant process progresses . Joe Bradley presented information he had concerning the cost of running the lights at Athletic Field. Additional funds will have to be budgeted and we' ll probably have to limit use of the lights to June, July and August. Jim Flisrand will check further with Montana Power on the cost. We will invite representatives from each base- ball group to the next meeting to get schedules strightened out for light use. 410 The Class of 67 asked permission to use Thomson Park July 12th for a class reunion. Jim Flisrand will make a review of each park to determine needs . We discussed the need of signs and playground equipment. Jim will check to see if we can get free culverts . The boat ramp at Riverside Park seems to be moving along. It should be a reality in 1987 . Next meeting will be February 23rd. Meeting adjourned at 6 pm. • Re. ectfully submitted, onna Kilpatrick Chairman 4111 .71 o 411 MINUTES PARKS COMMITTEE Date Oct. 27, 1988 Time 5:30 P.M. Place of Meeting City Hall MEMBERS PRESENT: Chairman -absent Jim Flisrand Chuck Dickerson Milt Wester LuAnne Engh OTHER'S PRESENT: Gerald Weidner A quorum (3 or more) present, the following action was taken by the Committee: Discussion on maintenance of Legion Bali Field, should the City take over all maintenance and games will be scheduled around the maintenance schedule; or should the ball teams involved have a committee to be responsible for maintenance and report to the City? No decision was made at this time. Discussion concerning the baseball lights at Thomson Park. Gerald Weidner, representing the Legion ball club was present requesting consideration by the City to participate in paying a portion of the remaining bill . After further discussion no decision was made. The meeting was adjourned at 6 :15 P.M. Respectfully submitted, James'VFlisrand 411 411 MINUTES Budget/Finance COMMITTEE Date Sept. 9, 1989 Time 4 :30 p.m. Place of Meeting City Hall MEMBERS PRESENT: Chairman - Donna Kilpatrick Bruce Teeters Bob Gauthier Don Hackmann Norman Orr OTHER'S PRESENT: . Jim Flisrand A quorum (3 or more) present, the following action was taken by the Committee: The Committee recommended to pay Jim Flisrand ' s health insurance for 2 months in exchange for consultant services. Discussion regarding the purchase of a root cutter for 411 cleaning out sewer lines . The cost would be about $1, 200, but the Committee recommended the hiring of Municipal Services, Inc. , at a cost of . 35 a foot. Discussion regarding the baseball lights at Thomson Park that were installed a few years ago. The American Legion wants the City to share in the cost. The remaining loan payment is approximately $12,000 and they want the City to pay around $3, 900. The Committee reviewed and approved the following purchase requisitions: General Fund 4 tires for the Case loader $1, 816 . 00 Police Reserve Fund Travel for John Rosenberg to attend State Crime Prevention Conference in Missoula, Sept. 27-29 306 . 20 Gas Tax Fund Culvert for South 1st Ave. and South 5th Street 515 .00 3 , Capital Projects Fund 410 Top soil for Thomson Park project $ 641 . 00 Water Fund Liquid alum and equipment payment 1, 553.72 Fluoride 234 .00 Travel for Doug Reiber to annual Water/Wastewater School in Bozeman 246 .00 Sewer Fund 1 ton cylinder of chlorine 428. 00 travel for Bob Mann to annual Water/wastewater school in Bozeman 205 .00 The meeting was adjourned at 5: 10 p.m. Respectfully submitted, Don Hackrnann, City Clerk I Minutes of the City Council of Laurel September 19, 1989 A regular meeting of the City Council of the City of Laurel, Montana, was held in the Council Chambers and called to order by Mayor Bob Gauthier at 7:00 p.m. , on September 19, 1989. COUNCIL MEMBERS PRESENT: Ron Marshall Chuck Dickerson Donna Kilpatrick Bob Graham Chuck Rodgers Bruce Teeters L.D. Collins Norman Orr COUNCIL, MEMBERS ABSENT: None INVOCATION; Invocation was given by Alderman Collins. MINUTES: Motion by Alderman Djckerspn to approve the minutes of the regular meeting of September, 5 1989, as presented, seconded by Alderman Orr. Motion carried 8--0. CORRESPONDENCE: Received a letter from EPA regarding the Federal Sewage Work Grant Assistance Amendment No. 5. Received a memo from James Kraft, Disaster and Emergency Services, regarding the review of Annex to the County Emergency Operations Plan (EOP). t�intion by J1derman Graham to authorize Jim Flisrand to sign the Emergency Operations Plan Annex, seconded by Alderman Collins. Motion carried 8--0. Received a memo regarding communities interested in developing and building up to a 100-bed State Nursing Home for Veterans. Received a letter from the Yellowstone County Commissioners regarding the 100-bed Veterans Nursing Home and a meeting is scheduled for September 28th at 10:00 a.m. , Room 403 at the Courthouse. Received the September newsletter from the Montana Municipal Insurance Authority. Received the minutes and the August activity report from the Air Pollution Control Board. Received Darrell Aaby's resignation from the City-County Planning Board as of September 1989. Motion by Alderman Dickerson to accept Darrell Aaby's resignation from City-County Planning Board, effective September 1989, seconded by Alderman Orr. Motion carried 8--U. CITY CLERK & CITY TREASURER'S FINANCIAL STATEMENTS: The City Clerk and City Treasurer's financial statements for the month of August were presented. Motion by_ A].derwoman Kilratrick that the City Clerk and City Treasurer's financial statements for the month of August, 1989, be approved, seconded by Alderman Orr. Motion carried 8--0. PIGEON ORDINANCE: ORDINANCE NO. 955 AMENDING SECTION 7.04.020 OF THE LAUREL MUNICIPAL CODE TO ALLOW A LIMITED NUMBER OF PIGEONS TO BE KEPT WITHIN CITY LIMITS }otion by Alderman Rodgers that Ordinance No. 955 be passed and adopted, seconded by Alderman Collins. Page 2 Minutes of the City Council of Laurel Council Meeting of September 19, 1989 McIlO1 b,3:_A1•de man Orr to no more than three pairs or a totalofesixpigeons,Nseconded o. 955 o by yadAlderman Graham. Motion carried 8--0. A roll call vote was taken on Ordinance No. 955, as amended. Aldermen Teeters, Rodgers, Collins and Orr voted, "YES." Alderwoman Kilpatrick and Aldermen Dickerson, Graham and Marshall voted, "NO." The vote was tied 4--4, The Mayor broke the tie with a "YES" vote. Motion carried 5--4. A public hearing will be held at the October 3rd council meeting. RECONSIDER RESOLUTION NO. 2420 - DE-ANNEXATION OF PARTS OF CHERRY HILLS SUBDIVISION: Ron Marshall asked to have this item put on the agenda for further consideration but after reviewing all aspects of it he stated he would not change his vote from last time so he will not make a motion to reconsider it again. Motion by Alderman Graham to reconsider Resolution No. 2420, seconded by Alderman Dickerson. Motion was made subject to the Mayor's determination whether the motion was out of order for the reason that Adlerman Graham had not voted with the prevailing side on the first consideration due to his absence from the September 5th meeting. There being a division of the house, a roll call vote was taken, Aldermen Teeters, Collins, Marshall and Alderwoman Kilpatrick voted, "NO." Aldermen Rodgers, Dickerson, Orr and Graham voted, "YES." The vote was tied 4--4. The Mayor broke the tie with a yes vote. Motion carried 5--4. RESOLUTION NO. 2420 NOTICE OF INTENT TO VACATE AND ABANDON CERTAIN DESCRIBED PORTIONS OF CHERRY HILLS SUBDIVISION SECOND FILING, IN THE CITY OF LAUREL, AND NOTICE OF INTENT TO EXCLUDE SAID VACATED AND ABANDONED PORTIONS FROM THE MUNICIPALITY Bob Graham stated he feels this resolution should pass to allow the public hearing where Mr. Cantrell and others can give their input. At that point, he feels the council will be better equipped to make a decision. Jim Worthington stated the information regarding this was submitted with Mr. Cantrell's application. His intent was to satisfy both the adjacent property owners in the city and to allow development of the land as he has proposed. This gives the city the opportunity to acquire some land that they may not get otherwise. The Mayor reminded everyone that this resolution is only the intent to allow for the public hearing. It would allow for publication and to set up a public hearing. A roll call vote was taken on Resolution No. 2420, Aldermen Marshall, Collins and Alderwoman Kilpatrick voted, "NO." Aldermen Graham, Orr, Dickerson, Rodgers and Teeters, voted "YES." Motion carried 5--3. (The Mayor subsequently determined that Alderman Graham's motion to reconsider was out of order, pursuant to Roberts Rules of Order, and declared the vote null and void. ) BASEBALL LEAGUES - CONCESSION STAND LOCATION AND FUTURE DEVELOPMENT: Jerry Weidner, representing the American Legion Baseball Leagues, came to inquire where the concession stand will be placed and to ask if the city will pay one-third of the bill for light fixtures in Thomson Park. It was stated that the Council approved the blueprints of Plan A for Thomson Park and Jerry said the American Legion favored this location for the concession stand also. Page 3 Minutes of the City Council of Laurel Council Meeting of September 19, 1989 Jerry stated that the lights in Tho B mson Park were put up three or four years ago and three men cosigned the loan in the amount of $ 10,000.00, At the time, a misinformed individual indicated that the bill could be paid within one year but that was impossible. Jerry is asking that the bill be split three ways between the American Legion, the Senior League and the City of Laurel. The total bill is $ 11,849.60 and the city's portion would be $ 3,949.89. Discussion followed and it was stated that the American Legion wanted to put these lights up and they came to the Council for permission but the city in no way obligated itself to the financial side of this. Joe Bradley stated the council was not aware of the financing of this project for quite some time. Joe Bradley said Little League approached the council a year ago to see if the city would pay one-third of the bill. The council sent the representative back to work out the details between Little League and the Legion and they were to present a plan but no one ever came back with a plan. Bruce Teeters stated that the lights are definitely an asset to the park, but is it fair for the taxpayers to inherit this bill when the council had no decision when the lights were put in? The Mayor referred this to the Park and Budget/Finance Committees, COMMITTEE REPORTS: --Ambylance_ComtpitlCe minutes of September 6, 1989 were presented and reviewed. Tom Eastman stated that the Ambulance Committee has received nine applications but only two of these are qualified to start immediately. Tom has set up an advanced first aid class for the remaining applicants which will start on Saturday but it will be at least three weeks before they are qualified. Motion by_._,Alderman Teeters to enter the Ambulance Committee minutes of September 6, 1989, into the record, seconded by Alderman Marshall. Motion carried 8--0. Bruce Teeters stated his own personal feeling that the ambulance attendants should live within the 628 telephone prefix of Laurel. The applicant in question would only be in Laurel while on call and he feels that if a situation required a second crew to be called out, we need people who are available immediately. On the other hand, Bruce said we are short personnel and she has the qualifications required. --ReAget/Finance Comjttee minutes of September 5, 1989 were presented and reviewed. Motion by_ Alderwoman Kilpatrick to enter the Budget/Finance Committee minutes of September 5, 1989, into the record, seconded by Alderman Dickerson. Motion carried 8--0. --Cemetery Committee minutes of September 15, 1989 were presented and reviewed. Motion by Alderman Orr to enter the Cemetery Committee minutes of September 15, 1989, into the record, seconded by Alderman Marshall. Motion carried 8--0. --City Council Committee of the Whole minutes of September 5, 1989 were presented. Motion by Alderman Dickerson to enter the City Council Committee of the Whole minutes of September 5, 1989, into the record, seconded by Alderman Collins. Motion carried 8--0. --Police Committee minutes of September 5, 1989 were presented and reviewed. f> Page 4Minutes of the City Council of Laurel Council Meeting of September 19, 1989 Motion by AldermanRogers to recommendation to donate the bicycles to theprove Good Samhe Clubcwhmoi.tJouldd s fix them up and donate them back to the community for needy children, seconded by Alderman Marshall. Motion carried 8--0. Motion by Alderman Rodgers to enter the Police Committee minutes of September 5, 1989, into the record, seconded by Alderman Dickerson. Motion carried 8--0. --Public Utilities Committee minutes of September 11, 1989 were presented and reviewed. Motion bv_A�dQrman Collins to accept the committee's recommendation to put Richard Barnhardt's business on a flat rate for sewer, seconded by Alderman Graham. Motion carried 8--0. Discussion regarding Ray Fiechtner's broken water meter. otion by Alderman Collins to accept the committee's recommendation to adjust Ray Fiechtner's sewer rate and he will not have to pay for a water meter but he must pay for water used during the month, seconded by Alderman,Graham. Motion carried 7--1 with Alderman Rodgers voting, "NO." L.A. Collins stated that a year ago when Ray's meter broke he took every step possible to insure that it would not happen again and yet it did. Jim Flisrand feels the break was due to a misalignment of the pipes on either side of the meter which will cause pressure to build up, therefore breaking the meter. --Thomson Park_Shelter_.Committee minutes of August 23, 1989 were presented and reviewed. Motion by Alderman Dickerson to enter the Thomson Park Shelter minutes of August 23, 1989, into the record, seconded by Alderman Orr. Motion carried 8--0. --Thomson Park Shelter Committee minutes of September 6, 1989 were presented and reviewed. Motion by Alderman Dickerson to enter the Thomson Park Shelter Committee minutes of September 6, 1989, into the record, seconded by Alderwoman Kilpatrick, Motion carried 8--0. LICENSE APPLICATION: L.D. Collins presented a city license application for Family Auto Sales at 420 West Main Street. They have received their State license. Alan Crowe stated his concern about how the cars will be parked to enable clear visibility for motorists traveling north on Fifth Avenue. 111 More discussion followed and Jim Plisrand said that even though there is no sidewalk on this property, they must keep the cars behind the line of where a sidewalk would be located. It was stated there is a post on the southeast corner of Fifth Avenue and Main Street and cars must be behind this post in both directions. Chuck Dickerson suggested that steel posts be erected in order to hang a rope with flags on it to mark the outer boundary. Motion by Alderman Dickerson to grant Family Auto Sales a city license pending a fire inspection, seconded by Alderman Marshall. Motion carried 8--0. More discussion followed regarding sidewalks and the possibility of putting in sidewalks at this location. Cal Cumin asked to have Port Authority put on the agenda for the October 3rd meeting. Page Minutes of the City Council of Laurel Council Meeting of September 19, 1989 100-BED VETERANS NURSING HOME: There was discussion on the 100-bed Veterans Nursing Home. Cal Cumin stated that if Laurel lends its support to the county in this project, Billings will undoubtedly get it but it is possible for Laurel to apply separately in order to have it located in Laurel. Polli VanNice said she visited with the gentleman who wrote the letter and he did not indicate that a donation of four acres of land was a necessity on the application. He also indicated that the 20 minute driving distance between Laurel and the hospitals is considered readily accessible. There will be a Fire Committee meeting Tuesday, September 26th. Ron Marshall requested permission to leave the state from September 27th to October 11th. Motion by Alderman Coll_jns to grant Ron Marshall permission to leave the state from September 27th to October 11th, seconded by Alderman Orr. Motion carried 8--0. MAYOR'S COMMENTS: Don Heckmann, City Clerk, reported on the Montana League of Cities and Towns conference that he attended in Helena. The Mayor hired Ruth Dvorak and Debbie Drake as ambulance attendants. Motion by Alderman Teeters to confirm the hiring of Ruth Dvorak and Debbie Drake as ambulance attendants, seconded by .Alderman Dickerson. Motion carried 8--0. The Mayor hired Judy Hatton, Linda Koch, and Dan Koch as ambulance attendants, pending the completion of their training. Motion by Alderman Graham to confirm the hiring of Judy Hatton, Linda Koch and Dan Koch as ambulance attendants, pending the completion of their training, seconded by Alderman Dickerson. Motion carried 8--0. There being no further business to come before the Council at this time, the meeting was adjourned at 8:93 p.m. E7Lca4) Donald L. Heckmann, City Clerk Approved by The Mayor and passed by the City Council of the City of Laurel, Montana, this 3rd day of October, 1989. f �r b Gauthier, Mayor ATTEST: Donald L. Heckmann, City Clerk MINUTES411 PARKS COMMITTEE Date Oct. 2, 1989 Time 5:30 p.m. Place of Meeting City Hall MEMBERS PRESENT: Chairman - Donna Kilpatrick Chuck Dickerson Jim Flisrand Luanne Engh OTHER'S PRESENT; Bob Gauthier Dave Michael A quorum (3 or more) present, the following action was taken by the Committee: The Committee received no bids on the Concession/Bathroom Building. Chuck Dickerson made a motion, seconded by Jim Flisrand 411 that we readvertise for construction of. the Concession/Bathroom building for Thomson Park. Motion carried. Chuck Dickerson made a motion, seconded by Luanne Engh that due to the financial status of the Parks budget, we do not get involved in funding the lights in Athletic Field. Motion carried. Mayor Gauthier will work with Joe Bradley to compose a letter to go to the American Legion Baseball team organization concerning operating the new concession stand. I('Ft r.47 The Committee will call Dave Schreiner concerning the use of Murray Park for Soccer practices. Some complaints have been received concerning the soccer meet held there. Respectfully submitted, (AL Donna Kilpatrick Chairman MINUTES 4110 CITY COUNCIL ODIMMITTEE OF THE WHOLE Date March 5, 1991 Time 6:30p.m. Place of Meeting Council Chambers Members present: Chairman - Bob Gauthier Ron Marshall Norman Orr Bruce Teeters Chuck Rodgers Donna Kilpatrick L.D. Collins Bob Graham Lonnie Kellogg Others present: Cheryl Marshall D.L. McGillen Jim Worthington Peg Kamerzel Mike Atkinson Don Hackmann Bob Gauthier distributed the Police Activity report for February. Bob Gauthier discussed the baseball field maintenance program for 1991 with the American Legion and it has been proposed to keep 411 it the same as last year. The Park Committee will take this under consideration . There is still a balance due for the installations of the lights at Athletic field in Thomson Park. Last year the Legion was able to pay $4,000 which leaves a balance of $11,000. They think that maybe this could be paid off by June 1991 . Review the correspondence and Committee reports before the Council meeting. Cal Cumin won' t be here tonight, because he is at the legislature. Dave Michael is sick and Alan Crowe is on vacation so Mike Atkinson will fill in for him. Lonnie Kellogg suggested that the City budget $1, 000 for the Crimestoppers program. They have been incorporated as a non-profit corporation and are In need of funding if the program is to be successful . This money would be used as a reward for tips turned in by citizens . Bob Gauthier reported that interviewsare currently being conducted for the replacement of the City Treasurer who is retiring March 31st. He suggested that a special Council meeting be held on Tuesday, March 12th at 5: 00 p.m. to appoint her 411 successor. The meeting was adjourned at 6: 45 p.m. . Res submitted, Don Hackmann, City Clerk