HomeMy WebLinkAboutBudget/Finance Committee Minutes 06.02.2015 MINUTES
BUDGET/FINANCE COMMITTEE
JUNE 2,2015 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Emelie Eaton Chuck Dickerson
Tom Nelson Doug Poehls
OTHERS PRESENT: Shirley Ewan Rick Musson
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m. There
was no public in attendance. Rick Musson took this opportunity to explain why he was at the
Budget/Finance meeting this evening. He is interested in getting 9 new Taser body video cameras instead
of the 2 car cameras for the 2 new vehicles. He had earlier been approved to order the car cameras,but
has decided the body cameras are more important. Currently, 11 cameras are broken and need to be
replaced. The new cameras would be from Taser,not Stalker Vue where the others were ordered in 2012.
The total cost of the new cameras is $11,395.00,which is comparable to the cost of the 2 new dash
mounted cameras the Committee had approved earlier. Taser is willing to trade out the cameras and the
actual cost is for a three-year contract with the company. Tom made a motion to approve the purchase of
the cameras, seconded by Doug. Motion passed. The cameras may be purchased at this time.
The minutes of the May 19,2015 meeting were reviewed and approved via motion by Doug, seconded
by Chuck and passed unanimously.
Tom made a motion to approve the claims in the amount of$459,753.37 for Council consent. Shirley
stated that there was 1 large claim to The Good Earth in the amount of$132,826.82 for the cemetery
irrigation system. Doug seconded the motion, all in favor,motion passed.
There was one purchase requisition presented to the Committee at the beginning of the meeting.
The Comp/OT reports for PPE 5/24/15 was reviewed by the Committee. There were no questions.
The Payroll Register for PPE 5/24/15 totaling$143,292.50 was reviewed by the Committee. Motion
was made by Chuck, seconded by Doug,to recommend Council approval of the payroll register. Motion
passed.
Clerk/Treasurer Comments:
Budget Discussion Shirley stated that the budget will be presented to the Council at the next workshop
on June 7111. The General Fund's reserves will be approximately 14%, if the current amount of purchasing
continues until the end of June. The Committee discussed the advantages and disadvantages of having
the reserves that low. Shirley mentioned that the HB 124, as well as the taxes,will still be coming in
this month. Tom would like the topic put in the Future Meetings discussion and brought up again after
the 1St half of the year has expired. Doug inquired to how much was still outstanding in the ambulance
and court receivables and should we consider sending more to collection or writing off those over 7 years
old. Emelie would like to see a resolution indicating how long a receivable could be on the books without
any payments and when it should be written off or go to collection. Shirley will talk it over with Heidi
and Sam.
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Budget/Finance Committee
June 2,2015
Mayor's Comments:
The Mayor was not present at the meeting.
Other:
Status of the Planning Position Shirley stated that she sat in on 2 of the interviews and the 3'one was
interviewed this morning. Shirley was not present for this interview,but has been informed that the
interview went well. The City will contract with CTA until the position has been filled.
Discussion of the Road to the Water Treatment Plan being Moved Shirley stated that she talked to
Kurt in regards to the road and he will have more information for the Committee when he gets back from
vacation. Therefore,there is nothing to discuss at this time.
For next agenda:
The Committee would like an update on the Septic Hauling System,the East Main Lift Station,the status
of the Planning position and the status of the General Fund reserves.
The next regular Budget/Finance meeting will be Tuesday,June 16,2015 at 5:30 p.m.
The meeting adjourned at 6:25 p.m.
Respectfully submitted,
L
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Shirley Ewan, Clerk/Treasurer
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