HomeMy WebLinkAboutBudget/Finance Committee Minutes 05.19.2015 MINUTES
BUDGET/FINANCE COMMITTEE
MAY 19,2015 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Doug Poehls Chuck Dickerson
Emelie Eaton
OTHERS PRESENT: Shirley Ewan Mayor Mark Mace
Heidi Jensen
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m.
The minutes of the May 5, 2015 meeting were presented and approved via motion by Doug, seconded by Chuck, and
passed unanimously.
The Utility Billing adjustments were reviewed by the Committee. Shirley stated there were no unusual adjustments.
The Mayor has reviewed and signed the April journal voucher. Doug made a motion to approve the Utility Billing
adjustments and the April journal voucher. The motion was seconded by Chuck. All in favor,motion passed.
The monthly financial statements were reviewed by the Committee. Shirley stated that 83% of the year has passed and
the City is at 46% revenue collected and 38% of authorized expenditures spent. Shirley let the Committee know that the
General Fund is at 56% revenues and 68% expended budget. This indicates that the budget may dip into the reserves by
up to 26% of the reserves budgeted. It has been authorized this year and in prior years, but has not actually happened to
the extent that it may happen this year. She then proceeded through the monthly report with the bank reconciliation and
the graphs showing where funds are currently. The tax levied funds cash has decreased,but should replenish after the 2nd
half of taxes are received in June. Motion was made by Chuck to approve the financial statements, seconded by Doug.
Motion passed.
There were no Purchase Requisitions presented to the Committee.
The Comp/Overtime report for PPE 5/10/15 was reviewed. There were no questions. Heidi let the Committee know that
Officer Gregory will be returning to work on June 6th. His active duty in the military is over. She also let the Committee
know that one officer is still out on administrative leave.
The Payroll Register for PPE 5/10/15 totaling$169,071.33 was reviewed by the Committee. Chuck made a motion to
recommend Council's approval of the payroll register, seconded by Doug. Motion passed unanimously.
Clerk/Treasurer's Comments:
Shirley let the Committee know that she is paying$491,000 on one large loan in the Water Department, as we would like
to pay it off before we need to borrow for the sed basins and possibly the Intake Project. Heidi interjected that she is still
working on receiving the$2.7 million from the State and will continue to do so.
Mayor's Comments:
The Mayor had nothing to report.
Other:
Heidi presented the Committee with a matrix she would like to use for the Judge's position. This matrix would
allow the Judge to know what the position will pay now and in the future and delete the need for the Council to
pass a resolution every year to adjust the salaried position.
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Heidi mentioned that it is possible for the City to contract with CTA if a new planner is not found in the near
future. This will give the City time to find another good planner.
Doug stated that the Safety Committee is working on a brochure for the safety mill levy that will come before
the citizens in November.
For the Next Agenda:
The status of the planning position.
Discuss movement of the road to the water treatment plant.
The next regular Budget/Finance meeting will be on Tuesday,June 2, 2015 at 5:30 p.m.
The meeting adjourned at 6:20 p.m.
Respectfully submitted,
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Shirley Ewan, City Clerk/Treasurer
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