HomeMy WebLinkAboutDepartment Head Meetings Minutes 08.03.2004 MINUTES
DEPARTMENT HEAD MEETING
AUGUST 3, 2004 4:15 P.M.
OLD COUNCIL CHAMBERS
PRESENT:
Mayor Ken Olson
Larry McCann
Steve Kletz
Rick Musson
Jan Faught
Mary Embleton
Peggy Arnold
Joel Bamhart
Gay Easton
Sam Painter (4:40 p.m.)
Pictures of employees/departments
· Mayor Olson wants to include pictures of employees/departments in the November newsletter.
Surplus auction · Items can still be added to the list.
· Give lists to Mary, so the final list can be given to the mayor.
· Surplus list will be presented at the council workshop on August 10th.
· Cell phones will be donated to charity.
CC: to Mayor
· Mayor asked department heads to send a copy of e-mails to him in order to be aware of issues.
Final budget sheets
· Mary will distribute the final budget sheets on Wednesday.
1st Avenue water line · Water line project is done.
· Paving did not meet density specs, and JEM Construction will have to repave.
Alder Avenue paving · Millings will be put in.
· Waiting on final price for the culverts
Sewer Plant pump drain
o Project will start next week.
Other
Power outage at FAP
· Jan explained problem with opening the doors during the recent power outage.
· Overhead Door Company will be contacted.
Re-open
Markegaard Road in Clapper's Flats
David Charles asked the fire chief and ambulance director to speak at a hearing regarding
reopening Markegaard Road in Clapper's Flats.
Access is difficult in this area.
Traffic study shows that traffic has increased substantially.
Hearing scheduled for August 31st at the County Commissioners meeting
Department Head Meeting Minutes of August 3, 2004
HIPAA
· Need to schedule a H2AA meeting for new employees
Cell phone issue
· Jan does not want to keep the new phones.
· Discussion regarding cell phones:
o Lack of coverage
o No coverage inside buildings
(> Phones cut out
· Cell One plan has not been cancelled.
· Mayor asked Mary to set up a meeting with Air Tel in order to forward the concerns.
Library oarkin~ lot · Peg mentioned that the library parking lot is crumbling.
· Discussion regarding the need to maintain things
Ideas for revenue streams · Need to submit ideas for revenue s~reams to Nathan as soon as possible
· Nathan will make a presentation to the Budget/Finance Committee on September 15th.
· Discussion regarding a revised fee schedule for Public Works
· Discussion regarding a public safety mill levy
Poli_cies_
· Sam is working on some draft policie and will bring them forward soon.
Fireworks ordinance · Article will be in the newspaper
· Need public forum (Emergency Services Committee) to bring the fireworks issue forward
Employee meeting - Personnel Policy Manual
· Department heads need to get the signed receipt pages from employees who have not submitted
them yet.
o Paul Hutter needs the signed receipt pages.
· Eight (8) employees did not attend a meeting.
o Another meeting could be scheduled with Paul Hutter, or department heads could
review it with the employees.
The meeting adjourned at 4:50 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
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