HomeMy WebLinkAboutCouncil Workshop Minutes 07.27.2004 MINUTES
COUNCIL WORKSHOP
JULY 27, 2004 6:30 P.M.
COUNCIL CHAMBERS
A Council Workshop was held in the Council Chambers and called to order by Mayor Ken Olson
at 6:30 p.m. on July 27, 2004.
COUNCIL MEMBERS PRESENT:
x Dick Fritzler
Kate Stevenson
_x_ Gay Easton
x Jennifer Johnson
x Doug Poehls
x Mark Mace
x Daniel Dart
x John Oakes
OTHERS PRESENT:
Sam Palmer
Larry McCann
Cai Cumin
Public Input (three-minute limit):
Citizens may address the Council regarding any item of City business not on the agenda. The duration for an
individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council
will not take action on any item not on the agenda.
· None
Public Utilities Department:
· Change order - waterline at 12th Street and 1 st Avenue
o A fire hydrant and associated valves need to be added near the water tank to allow
easier maintenance and isolation of the water line from the water tank into the
main distribution system.
o Total cost of $8,021.78
o Resolution for the change order will be on the August 3rd council agenda.
· Change order - culverts at 5th Street/Alder Avenue and 6th Street/Aldar Avenue
o Larry is working with the engineers to determine the culvert size.
o Costs were not available at this meeting.
· Cost figures will be distributed as soon as they are received.
o Three culverts need to be replaced.
· Replacement of one culvert was included in the original project.
o Discussion regarding ownership of the ditch
· Cenex owns the ditch now.
· Discussion regarding liability
o Resolution for the change order will be on the August 3rd council agenda.
· Change order - paving of Alder Avenue
o Council previously approved repaving of Alder Avenue with a two-inch layer of
asphalt.
Council Workshop Minutes of July 27, 2004
o Council approved Iron Horse Station Subdivision at East Maryland Lane and
Alder Avenue.
o School district intends to build a new school at 7th Street and Alder Avenue.
o Engineers recommend at least three inches of asphalt on Alder Avenue, with an
ideal thickness of four inches.
o Three inches of asphalt would be a.n estimated cost increase of $17,995.50.
o Resolution for the change order will be on the August 3ra council agenda.
Discussion regarding construction of Alder Avenue
Discussion regarding liability and responsibility to maintain the ditches
Planning Board:
· Growth Management Plan
o Planning Board recommends approval of the Growth Management Plan.
o Cal asked the council to schedule a meeting to present the plan.
c) A public hearing is needed before the council approves it.
o Cal will present the Growth Management Plan at the council workshop on August
10t~.
o Meeting will start at 6:00 p.m. instead of 6:30 p.m.
· Contract between Cumin Associates and the City of Laurel
o Cal distributed copies of the contract for the council to review.
o Cal stated that he has worked for the City-County Planning Board for about 28
years and now has to work for the city council.
o Mayor stated that some issues need to be reviewed.
o Contract will be brought forward as soon as possible.
· Laurel Development Corporation
o LDC's offer to purchase the Liquid Air site was accepted.
o Rocky Smith is working on the Self-Help Housing Program.
Program will offer conventional funding through First Citizen's Bank.
o Site will consist of twenty-nine 6,000 square foot lots.
o Discussion regarding water and sewer services, paving, curb and gutter
o Discussion regarding clean up of the site
Attorney:
· Ordinance: Increase the salary of the City Judge
o State law requires the judge's salary to be set by ordinance.
o Discussion regarding presentation of the request
o Discussion regarding justification of the request
Increase in appropriation was appropriated in the 2004-2005 budget.
Proper paperwork is necessary to make it effective
First reading of the ordinance will be on the August 3rd council agenda.
· Ordinance No. 004-04: Amending Chapter 15.40 of the Laurel Municipal Code to adopt
the NFPA 1 Uniform Fire Code, 2003 Edition.
o Incorrect verbiage in the ordinance approved at first reading.
o Council needs to amend the ordinance before adopting it at the second reading on
August 3~.
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Council Workshop Minutes of July 27, 2004
Executive review:
· Airport Authority Budget presentation
o John Smith will make the presentation at the council meeting on August 3rd.
o Discussion regarding:
· Creation of the Airport Authority
· City of Laurel's jurisdiction of the airport
· Clerk-treasurer no longer does the accounting for the airport.
· Airport Authority is an autonomous board.
· Mayor appoints members to the board, with the council's approval.
· Council can require reports from the board.
· Mill levy
· Sam will research.
· Council agenda and procedures
o Discussion regarding options for "Items Removed From the Consent Agenda"
· Council agreed on this option:
· Council person separates an item from the consent agenda.
· Mayor will state the item that was removed from the consent agenda.
· Council person makes a motion to approve the item, and motion is
seconded.
· Council discussion on the removed item
· Public comment on the removed item
· Council vote on the removed item
· All comments from the public and the council need to be channeled
through the mayor.
o Discussion regarding ordinances
· First reading of an ordinance allows the process to go forward.
· Public hearing on the ordinance is held at the next meeting.
· Second reading for final adoption is scheduled for the next council
meeting.
o Discussion regarding amendments to motions
· Majority vote is needed for approval of amendments.
· Iron Horse Station Subdivision
o Need to correct description that was approved at council meeting on July 20,
2004.
o Motion to rescind the previous motion will be on the council agenda on August
3rd.
· Council Mission Statement
o Budget/Finance Committee prepared the proposed mission statement.
o Every organization needs a mission statement to help maintain focus.
o Mission statement will be on the August 3rd council agenda.
Resolutions:
· Resolution for change order - waterline at 12t~ Street and 1 st Avenue
Resolution for change order - culverts at 5t~ Street/Alder Avenue and 6t~ Street/Alder
Avenue
· Resolution for change order - paving of Alder Avenue
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Council Workshop Minutes of July 27, 2004
Ordinances:
· Ordinance No. O04-04: Amending Chapter 15.40 of the Laurel Municipal Code to adopt
the NFPA 1 Uniform Fire Code, 2003 Edition. Second reading.
· Ordinance No. 004-05: Ordinance amending certain sections of the "Laurel Zoning
Ordinance" located at Chapter 17 of the Laurel Municipal Code. (Public hearing on
08/03/04 council agenda.)
· Ordinance No. 004-__: Ordinance amending Section 2.68.100 of the Laurel Municipal
Code, amending the Judge's salary. First reading.
Announcements
· Shared Leadership for a Stronger Montana Economy
o Jennifer Johnson attended a recent meeting and distributed information to the
council.
o Cooperative program now engaging people from government, education,
business, and labor all working toward identifying concrete actions the Montana
University System can take to help make a stronger Montana economy a reality.
o MSU-Billings is interested in partnering with area business and individuals to
bring educational programs and training to different locations.
o Mayor will schedule presentation for a council workshop.
· Cemetery Board meeting on Thursday, July 29th, at 5:30 p.m.
Attendance at the August 3rd council meetin~
· All present will attend
Other items
· Mayor thanked the council for their attendance at the joint meeting last Thursday
evening.
The council workshop adjourned at 7:50 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
NOTE: This meeting is open to the public. This meeting is for information and discussion
of the Council for the listed workshop agenda items.
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