HomeMy WebLinkAboutCouncil Workshop Minutes 07.13.2004 MINUTES
COUNCIL WORKSHOP
JULY 13, 2004 6:30 P.M.
COUNCIL CHAMBERS
A Council Workshop was held in the Council Chambers and called to order by President Gay
Easton at 6:30 p.m. on July 13, 2004.
COUNCIL MEMBERS PRESENT:
x Dick Fritzler
x Kate Stevenson
_x_ Gay Easton
_x_ Jennifer Johnson
_x_ Doug Poehls
_x_ Mark Mace
Daniel Dart
_x_ John Oakes
OTHERS PRESENT:
Larry McCann
Mary Embleton
Sam Painter
Jason Mercer, Morrison-Maierle
Cal Cumin
Public Input (three-mlnqte limit):
Citizens may address the Council regarding any item of City business not on the agenda. The duration for an
individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council
will not take action on any item not on the agenda.
· None
CDBG Grant - additional funds for sewer line pro|ect
· Jason Mercer, Morrison-Malcrle, reviewed sections of the City o£ Laurel Wastewater
Facility Plan.
Table 1-1: Summary of Prioritized Wastewater Collection System and Treatment
Plant Improvements
o Table 1-2: Phase lA Improvements - CDBG Project 2003; Total Estimated
Project Cost
o Table 1-3: Phase lB Improvements - TSEP Project 2004/2005; Total Estimated
Project Cost
o Table 5-3: Summary of"One-Month" Lines
o Figure 5-4: One Month Lines
· Jason reviewed the total CDBG Sewer Project cost to date.
o Original construction contract amount - $411,550.00
o Change Order No. 1 for additional two blocks of sewer - $70,595.80
· Jason explained the two proposed change orders for two additional blocks of sewer line
that could be completed with thc remaining funds in the CDBG Grant
o Change Order No. 3 would include Main to 5th Street between Cottonwood and
Date.
· Estimated cost of $32,086.00
~ Change Order No. 4 would include the 600 block between Birch and Cottonwood.
Council Workshop Minutes of July 13, 2004
· Estimated cost of $45,739.50
o Contingency funds totaling $36,564.70 would remain in the budget to finish the
project.
Resolutions for the change orders will be prepared for the July 20th council agenda.
A copy of the distributed information is attached to these minutes.
Update on the 12th Street/First Avenue proiect · Larry gave an update of the project.
· Installing 18-inch pipe in First Avenue and 12-inch pipe in Montana Avenue
· Larry anticipates that the intersection will be open over the weekend.
Traffic is detoured down 12th Street to 8th Avenue and down to Main Street.
Budget amendments
· Mary explained that budget amendments are necessary to show major unanticipated
revenues and expenditures.
· Attachment to the resolution outlined the changes in the following funds:
General Fund Appropriations/Revenues
· Comprehensive Insurance Fund Appropriations/Revenues
· Group Health Insurance Fund Appropriations/Revenues
· Permissive Medical Levy Fund Appropriations/Revenues
· Street Maintenance Revenue
· Gas Tax Revenue
· HOME Grant
· Capital Projects Appropriation/Reserve
· Water Fund Revenues
· Sewer Fund Revenues
· Solid Waste Fund Revenues
Budget transfers
· Mary explained that the auditors recommended not to do budget transfers in order to give
a true picture of the budget.
o Budget transfers manipulate the budget to make it look good.
Insurance transfers
· Insurance transfers are done in January and July to transfer the Group Health Insurance
Fund and the Permissive Medical Levy Fund to the General Fund.
Tax resolutions
· Mary reviewed the following tax resolutions, which will be on the July 20th council
agenda:
o Final Budget for Fiscal Year 2004-2005
· Mary distributed copies of the updated Preliminary Budget Summary and
explained the changes.
· A copy of the updated summary is attached to these minutes.
o Special Improvement Lighting District No. 2
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Council Workshop Minutes of July 13, 2004
o Special Improvement Lighting District No. 3
o Street Maintenance District No. 1
o Special Improvement District No. 110
o Street Sweeping District No. 1
o Delinquent garbage charges
o Delinquent sewer charges
o Delinquent water charges
Discussion regarding the mill value
o Mary assumed that the certified mill value would be available on the second
Monday in July - July 12th.
o Department of Revenue informed Mary that the certified mill value is required by
the first Monday in August - August 2nd.
o Mary recommended that the resolution levying taxes wait until the certified mill
value is received and not be presented with the other tax resolutions on July 20th.
o Preliminary estimated mill value is $5,695.00.
o Mill value of $6,000 was used in budget preparation.
o Preliminary mill value does not include centrally assessed property like the
railroad and the airlines.
Intercap Loan
· Mary explained the Intercap loan for the asphalt milling machine.
o Closing date is July 23fa.
o Three-year term loanof$59,900.00
o Funded out of Gas Tax
Cell phone contracts
· Mary explained the proposed cell phone contract with Air Tel Communications.
o Two-year contract for 18 phones at approximately $317 per month
o Resolution will be on the July 20th council agenda.
Saddlebaek Ridge Estates Subdivision, 2nd Filing
· Set public heating for August 17th for zone change from Agricultural-Open to Residential
Tracts
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Planning Board recommends approval.
Second phase of the subdivision
Requirement of the subdivision was that the City of Laurel's zoning jurisdiction
be extended.
Discussion regarding second access to the subdivision
Iron Horse Station Preliminary Subdivision Plat and Annexation to City: · Planning Board recommends approval subject to the conditions listed in the City-County
Planning Board minutes.
· Item will be on July 20th council agenda
Elevator update
Council Workshop Minutes of July 13, 2004
· Cal stated that the city attorney analyzed the model lease document received fi.om BNSF
railroad.
o Documents were totally in favor of BNSF.
· Laurel Development Corporation compiled a list of conditions and changes to send to
BNSF for revision to the contract.
o Copy of the City's insurance coverage will be sent.
Request from Craig Reeder for approval to proceed with the annexation process
Property is Lots 6-15, Block 2, Mathis Subdivision
· Property is less than the required amount of land needed for annexation.
· Request would grant Craig Reeder permission to begin the process of annexation through
the City-County Planning Board.
· Request will be on thc July 20th council agenda.
Labor/Management Cooperation Committee
· Dick Fritzler attended his first LMCC meeting today and will continue to report back to
the council.
Franchise ordinance {first reading)
· Sam Painter explained changes to the final version of the franchise ordinance.
· Section IV. B. 3. - "Any construction shall conform to the Standards for Public Works
Improvements and Rules and Regulations Governing Utility Services and Streets for the
City to the extent the City's standards, roles and regulations do not conflict with any
applicable federal or state law as well as any Montana Public Service Commission
regulation of grantee.
· Section V.A. - "The applicant shall pay the City a fee of $1,000.00 to reimburse the City
for all costs reasonably associated with the processing the application."
· Section XIII. A. - "If an applicant currently operates under a valid franchise agreement
approved by the City Council in accordance with Section 7-1-4123(8), MCA, the
applicant may continue to operate under its valid agreement until it expires. Prior to
expiration, applicant must utilize this ordinance for any subsequent franchise agreements
with the City."
· Section XIII. B. - "In order to provide an orderly and timely application process, the City
Council has determined it necessary to extend the expiration date of Ordinance No. 653,
for an additional ulnety (90) days to provide Montana-Dakota Utilities, Co., a reasonable
time to apply for a new franchise agreement under this ordinance. Therefore, Ordinance
No. 653's expiration date is hereby extended from August 21, 2004 until November 21,
2004."
· First reading on July 20th
· Public hearing on August 17th
· Second reading on September 7th
· Discussion regarding cable TV franchise
o Franchise ordinance does not include cable TV.
o Cable TV is included in a different code in Montana law.
o Another ordinance would be necessary for a cable TV franchise.
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Council Workshop Minutes of July 13, 2004
Changes to the city council agenda * Sam explained the recommended changes to clarify public input opportunities on the
council agenda.
· The changes, which do not need council action, will be included in the July 20th agenda.
Fire code ordinance
· Sam explained the change in the wording from "recommended by the International
Conference of Building Officials, and the Western Fire Chiefs Association" to "obtained
from the National Fire Protection Association."
· Public heating is scheduled for July 20t~.
· Ordinance needs to be amended by motion at the second reading on August 3fa.
Executive review
Court update · President Easton explained the timeline for the court remodel.
· Plans will be completed in the middle of August.
· Bids will close in the beginning of September.
· Work will start in the middle of September.
· Work will be completed in the middle of November.
Appointment - City-County Planning Board
· Doug will check with the individual on Wednesday.
Resolutions: · Resolution: Street Maintenance District assessment
· Resolutions: Budget amendments
· Resolutions: Budget transfers
· Resolutions: Insurance transfers
· Resolutions: Tax resolutions
· Resolution: Intercap loan for the asphalt milling machine
· Resolution: Cell phone contract
· Resolutions: Change orders
Ordinances:
· Franchise ordinance (First reading on July 20th)
· Ordinance No. 004-04: Amending Chapter 15.40 of the Laurel Municipal Code to adopt
the NFPA 1 Uniform Fire Code, 2003 Edition. (Public heating on July 20th; second
reading on August 3rd)
· Ordinance No. 004-05: Ordinance amending certain sections of the "Laurel Zoning
Ordinance" located at Chapter 17 of the Laurel Municipal Code. (Public hearing on
August 3ra; second reading on August 17th)
Announcements
· None
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Council Workshop Minutes of July 13, 2004
Attendance at the July 20th council meeting · All present will attend.
Other items
· None.
The council workshop adjourned at 8:13 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
NOTE: This meeting is open to the public. This meeting is for information and discussion
of the Council for the listed workshop agenda items.
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April 2003
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Prepared by:
MOP~_ISON
MA~F, RLE, ~c.
City of Laurel, Montana
2002 Wastewater Facilities Plan Chapter 1 - Executive Summary
TABLE 1-1
SUMMARY OF PRIORITIZED WASTEWATER COLLECTION SYSTEM
AND TREATMENT PLANT IMPROVEMENTS
Priority Recommended Improvement Estimated
Construction Cost
Collection System Improvements Prioritized
1 Replacement of 8-inch Main in Open Field $63,000
1 New Trunk Main on Alder $761,000
2 Replacement of the "One Month" Lines in a
Single Project; Alternative CI(A) $690,100
2 Replace Trunk Mains with Single Pipe Sized for
Future Growth; Alternative T2 $793,200
2 Replacement of the Main/Elm Street Lift Station;
Alternative LS2 $352,700
3 Rehabilitate the Village Sub Lift Station;
Alternative LS4 $70,200
4 Development and Implementation of Annual
Rehab Program $636,000
Treatment Plant Improvements Prioritized
1 Plant Drain Pump Station Replacement $85,000
2 Gdt Removal and Headworks Facility $240,000
2 Primary Cladfiers Hydraulic Improvements $20,000
2 Plant Water Systems Improvements $150,000
3 Phased Implementation of Alterative UB3 and $1,775,000-2,935,000
UB4
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City of Laurel, Montana
2002 Wastewater Facilities Plan Chapter 1 - Executive Summary
TABLE 1-2
PHASE lA IMPROVEMENTS - CDBG PROJECT 2003
TOTAL ESTIMATED PROJECT COST
Project Component I Cost
Replacement of 8-inch Main in Open Field $63,000
New Trunk Main on Alder $781,000
Plant Drain Pump Station Replacement $85,000
Sub-Total $929,000
ENR Cost Projection Factor ~ 1.03
Total Construction Cost (Projected to September 2003) $960,000
Engineering / Construction and Grant Administration (-20%) 2 $190,000
Total Project Cost $1,150,000
1. The estimated factor for projecting construction cost to September 2003 is calculated
based on historical Engineering News Record (ENR) construction cost factor data.
These numbers should be adjusted to match the actual construction time frame.
2. Costs for technical services are based on a percent of total construction for budgeting
purposes only. Final costs for technical services will be negotiated during the final
design phase of the project and may vary depending on actual site conditions,
availability of existing data, the final scope of services, etc.
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H:IMUNICIPAL~7O3 Laure~O11 WW Facility Pla n~.epor t~Final Report~.aurel.1 .FadliU es Pla n. Final.doc
City of Laurel, Montana
2002 Wastewater Facilities Plan Chapter 1 - Executive Summary
TABLE 1-3
PHASE lB IMPROVEMENTS- TSEP PROJECT 2004~2005
TOTAL ESTIMATED PROJECT COST
ProJect Component I Cost
Replacement of "One Month" Lines $690,100
Replacement of the Existin~l Trunk Mains $793,200
Replacement of the Main/Elm Street Lift Station $352,700
Grit Removal and Headworks Facility Improvements $240,000
Primary Cladfiers Hydraulic Improvements $20,000
Plant Water Systems Improvements $150,000
Sub-Total $2,246,000
ENR Cost Projection Factor ~ 1.09
Total Construction Cost (Projected to September 2005) $2,450,000
Engineering /Administration (-20%) 2 490,000
Total Project Cost $2,940,000
1. The estimated factor for projecting construction cost to September 2005 is calculated
based on historical Engineering News Record (ENR) construction cost factor data.
These numbers should be adjusted to match the actual construction time frame.
2. Costs for technical services are based on a percent of total construction for budgeting
purposes only. Final costs for technical services will be negotiated during the final
design phase of the project and may vary depending on actual site conditions,
availability of existing data, the final scope of services, etc.
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City of Laurel, Montana
2002 Wastewater Facilities Plan Chapter 5 - Existing Wastewater Collection System
TABLE 5-3
SUMMARY OF "ONE-MONTH" LINES"
Location~ Size Length
(Inches) (feet)
600 Block between Birch Avenue and Cottonwood
1 Avenue 8 200
500 and 600 Blocks between Cottonwood Avenue
2 and Date Avenue 8 760
Taco John's manhole west up alley towards
Fitness Center 6 450
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South 1et Ave. from Taco John's manhole to 8 400
Locomotive Casino
4 SE 4tn Street alley entrance east to Fichtner
Chevrolet 8 250
5 Manhole South 4tn Street towards Town Pump 8 450
South 5~ Street to South 4tn Street & South 1et
6 Avenue 8 360
W 7m St between 2na Avenue & 3ra Avenue to W 8tn
7 St 8 4OO
W 8~' Street between 2n° Ave. & 3re Ave. to
8 manhole between 2nd Ave, & let Ave. 8 380
9 W 7t~ Street & 3ra Avenue to W 8tn Street 8 360
10 Alley of E 11t~ Street & lStAvenue to E 11tn and
Montana Avenue 8 180
11 Aspen Grove Entrance & 8tn Avenue 8 200
E 8tn Street to E 6tn Street between Wyoming and
12 Washington 10 800
Total Length of "One Month" Lines 5,190
1 One month lines locations are also shown on Figure 5-4.
2 This line just added to "one-month" lines between "Draft" Facility Plan and "FinaF Facility Plan.
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