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Home My WebLink AboutPublic Works Committee Minutes 07.12.2004Members present: Others present: MINUTES PUBLIC WORKS COMMITTEE JULY 12, 2004 5:00 PM COUNCIL CHAMBERS Gay Easton, Chairman Lorraine Craig Marvin Carter John Oakes Mark Mace Bill Staudinger Steve Klotz Cheryll Lund Motion by Bill Staudinger, second by Mark Mace, to approve the minutes of the June 7, 2004 meeting. Motion carded 6-0. Park Lease Discussion At last month's meeting there was a sub-committee formed to review all city park leases and uses. Steve Klotz, Public Works Director, handed out information and suggestions from Sam Painter, Elk River Law Office with suggestions on how the committee should go about reviewing the leases. There are four important items, under #6 on the handout sheet, that need to be worked out: I. Term of lease 2. Price of lease 3. Subleasing and assignment to other groups 4. Insurance requirements The handout also included items on the previous lease agreements for the Thomson Park baseball fields and Riverside Park buildings. A discussion was held on subleasing of the buildings down at Riverside Park. There are occasions in the summer months when campers are affected by noise from a group that has rented one of the buildings. There have also been recent issues regarding people from a party that shot offguns and drove vehicles at a high rate of speed, putting campers at risk of injury. This brings up a question of how much liability insurance needs to be required from each dubs. Discussion on liability, community need, amount the city makes renting camping space, loud parties sub-leasing buildings, possible security in the park, renting out camping spaces, safety of campers, segregation of the different parties renting the park and buildings, and beer permits. Mark Mace suggested the committee start by deciding on the lease length, lease price, general rules and regulations for the different organizations (at R/verside and at Thomson Park) and liability insurance requirements. Gay suggested that the Attorney has given the committee a good place to start. There are a lot of variables on the different parks and organizations leasing out the land and buildings. John Oakes suggested that the city look at selling the park. Mark Mace suggested to the committee that if they have any ideas on this issue to let him know. He also questioned if they should allow the different organizations to take part in the committee discussions? Gay suggested that if they do invite the organizations to Participate in the discussion it probably should be done one organization at a time. Gay appointed Marvin Carter to be a Co-Chairman of the subcommittee. The committee will review the handout and this will be discussed at the August meeting. Public Input No public input. The meeting was adjourned at 5:37 pm. Respectfully submitted, Cheryll Lund, Secretary Steve: The h~sk for the work~mup is to review and compare the provisions of the leases to d ct c-rrnine: 3. 4. 5. 6. What provisions do the city want to include; What provisions are they comfortable with, if any; What provisions do they wmit to change, if any; rs the intent of group to prepare one form lease for every group? rs thc group willing to negotiate some terms of thc 1cases, i£so~ whic ~ terms'? City must consider the fo[lowing: Torrll Pr/co Sublease/Assignment insurance ccquirement~ Please prepare a list of provisions front tho checklist ~uid what ldnd of terms you would like to see in a lease. I will prepare a dr'fit to beg/n discussions. Also, I need a list of all committee members and contact information. Thank you. Sam RIVERSIDE PAP. i< LEASES Rights/Duties ~ght to lease building for $ yca~ term ibr $1,00 Tenant duty to k~e!~ 0re~li~ea in ~ood repair, including surroulldlu8 grounds Tcunnt duty ~o pay otil.itle~ Tenant right ~o retnode[ or build upon pzcmiscs Tenant duty to f~mish maerlal~ & labor ~br mmo~ling or bufld~g Tenmig duw to obta~ ne~ pcnnim ~m Ci~ En~e~ prior m bailing or remodel~g on p~ City may t.~e, excavate, repair or reconstruct se0tic ~ank & p/pcs · Tenant dtwy to obtain & maintain fire insuraoce on build/n~o Tenant du~.~y to oblaia &mai. i~.i. liability insmcance for no Jess chun $300,000.00 Tenant duty to Dost "at your own risk" notices on premises Tenant duty to indeami£y & hold City h_~..ttrmles$ Tenam use rC~ctccl to storage,, maintenance &. repair of property used for club fu~lction & purpose: No meetings or gatherings allowed except tbr re, pairs uty to NO 1 sublease prcmmcs w/out wri~en consent of City CJ~ ~ fi~l tO rca~blc ~4c of premises f~ public mc~fing or hearing CiW re~h~ fi~t to ma~ct p~]ic ~nces on ~es Thomson Park (ball fields & concession stand) Agreement between the City of Laurel & Amefic,'m Le~0n Baseball Team/Laurel Little League RIGHTSfDUTIES CITy TENA.N? Exclusive use of CS from 4/1 through 8/I X Right to retain all monics.carn~xt at CS during agrc .c.mcnt period X Duty to provide City with a detailed ancount of CS X '~- e-ammgs/disbarsements within 60 days after agreement endi.ng date Duty to clean CS & surrounding gro~mds during agreement pcrio'd X Duty to clean CS building to City's satisfaction & turn over keys X - within 30 days after agreement ending date --Duty to open, clean c~ close rcstrooms for baseball games X, Duty to water & maintain all 3 baseball diamonds X Duty to mow infield & fbul areas o£th¢ Legion/Senior 1~,~.~¢ field X Duty to mow outfield of Legion/Senior league field X' Duty to mow the whole of thc other 2 fields X Duty to maintain ~ca around fields & pick up t~h after games X Duty to provide manp..ower & equipment/bt field maintenance X