HomeMy WebLinkAboutBudget/Finance Committee Minutes 06.14.2004MEMBERS PRESENT:
OTHERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
JUNE 14, 2004 5:00 P.M.
COUNCIL CHAMBERS
Chairman Mark Mace
Gay Easton
Mayor Ken Olson
Doug Poehls
Kate Stevenson
Mary Embleton
Jan Faught
Chairman Mark Mace called the regular meeting of the Budget/Finance Committee to
order at 5:02 p.m.
Under public comment, Ambulance Director Jan Faught presented the committee with a
request to purchase an industrial washer-extractor machine for the fire, ambulance, and
police uniform cleaning needs at a cost of $5,600. She presented a memo stating health
and safety concerns, as well as NFPA standards applicable to this issue. Discussion
followed. There is not enough money in the FAP account to purchase this year, but there
should be extra money in ambulance and fire department budgets to cover this purchase
through budget transfers. Since the purchase is over $5,000, it is a CIP item, but did not
go through any CIP process. It could be possible to defer the purchase to next year.
More discussion followed, in which the health and safety issues were emphasized. Jan
thanked the committee for their time.
The minutes of the June 1, 2004 Budget/Finance regular meeting were approved as
presented, via motion by Gay, seconded by Doug, and passed unanimously.
May Journal Vouchers #362-366 were reviewed and approved by the mayor. Utility
Billing adjustments for May 2004 were reviewed by the committee and approved.
The May 2004 Financial Statements were reviewed by the committee. Mary stated that the
General Fund will probably end up in a deficit by year end, which is how the budget was
designed at the beginning of the year, so it is no surprise. The majority oftbe funds,
however, are on track with the budget. The water fund is showing excess revenues at the end
of May, which will be needed for the planned water projects. The solid waste fund should
improve once the commercial charges are reviewed, and changes are made in how the city
bills the multiple can users. The committee recommends approval by council.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Pruning trees - Cemetery
Prtming trees - Parks
Washer-extractor machine - FAP
$ 4,000.00
$ 4,500.00
$ 5,600.00
Budget/Finance Committee
June 14, 2004
Page 2
WATER FUND:
Replace control box for SCADA system - plant
Replace 8" water line on Alder between 6th & 7th - system
$ 1,500.00
$16,500.00
The committee discussed the washer-extractor machine request at length. They
acknowledged the health and safety issues, but also that the request did not follow any CIP
process. Motion by Doug, seconded by Kate, to approve the request, and also put the issue
on the council workshop agenda for discussion, in order to incorporate as part of the CIP
process in regards to health and safety issues. The motion passed unanimously.
The committee reviewed the Comp/OT reports for PPE 6/6/04. Discussion was held
regarding the amount of overtime that a worked holiday entails. It was pointed out that the
8~A hour shifts used by the police department, generate ~-hour more paid holiday overtime
per shift, as compared to last year when the 8-hour shifts were still in effect. The overtime
for the DUI Task Force gram shifts were also noted, which will be reimbursed to the city.
The Payroll Register for PPE 6/6/04 totaling $126,677.13 was reviewed by the committee,
and recommended approval of the register by the council.
The Budget Timeline is on track - the Public Hearing opens at the June 15th meeting,
and continues until the budget is passed; a list of changes to the preliminary budget will
be presented to council, such as adjustments to the health insurance premiums; the
resolution to set the Street Maintenance District assessment at 2¢ per square foot will
come forward on July 6th, which is ahead of the remainder of the budget resolutions.
Mary reported that she is working on setting up l)ireet Deposit for payroll for city
employees. The cost to the city will be $495 for the software ACH payroll module, and
the bank has waived the processing fees for the city. The goal is to make it available to
city employees by the July 9t~ payroll. Mary informed the committee that the Local
Government Review ballot issue passed on June 8t~, and the county election department
will be sending additional information regarding filing dates, etc. by the end of the
month. Regarding Reeards Management, Mary stated that the records to be stored were
picked up by Baker Transfer and Storage last week, and that the disposal request lists will
be forwarded to council at the next workshop.
Other issues - none. The next regular Budget/Finance meeting will be held on Tuesday,
July 6th at 5:00 p.m., since Monday, July 5th is a holiday.
For Next Agenda: Budget Timeline, Mission Statement - bring samples/examples for
distribution and discussion for the July 19th meeting. The meeting adjourned at 6:10 p.m.
Respectfully Submitt~ed,
Clerk/Treasurer