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HomeMy WebLinkAboutPublic Works Committee Minutes 10.04.1999MINUTES PUBLIC WORK5 COMMITTEE OCTOBER 4, 1999 5:30 P.M. COUNCIL CHAMBERS MEMBERS PRESENT: OTHERS PRESENT: Chance order at WTP. Chairman Gay Easton Mark Mace Ed Steffans Gary Temple Bill Staudinger Ken Olson Jeanette Koch Larry McCann Peggy Miller There was a loss of power at the Water Plant recently because of the elevations of the sed basins. A pressure operated valve needs to be installed at a cost of $12,239. This includes $4,000 of electrical wire that is necessary to send signals from the valve to the operator's computer. Larry plans to ask Grover Construction to do the work and this should be the last change order. Motion by Gary Temple to approve the change order for the pressure operated valve at the Water Plant in the amount of $12,239, seconded by Ed Steffans. Motion carried. Rules and Regulations Manual for City. The Rules and Regulations aze in place and Larry asked the committee for direction regarding them. The manual is specific regarding the regulations to be followed by the city, all contractors and citizens. Clear vision zones; setback regulations, snow removal, encroachments and tree height requirements over sidewalks are just a few of the rules and regulations addressed in the manual. The goal is to adopt regulations by ordinance and then be able to change them by resolution. Joe Leckie has been researching this. Ken Haag recommended that the Rules and Regulations Manual should be adopted as written with a provision included for an appeal process before the council. Larry would like to see two appeal processes included: one to the Public Works Committee and one to the City Council. Approval of the Rules and Regulations would probably cause a stir within the city as problems are addressed and brought under control. Motion by Gary Temple to proceed with the Rules and Regulations Manual and to send it to the City Council for a public hearing, seconded by Mark Mace. Motion carried. Jeanette asked if the operational procedures that aze needed for the City of Laurel utility billing have been changed. Larry stated that her suggested changes were made to the manual so that the regulations coordinate with the city's procedures. This means that citizens would need to keep their payments current or expect the water to be shut off. As water service would not be turned back on after hours, citizens would have to wait until regular working hours for that service. This would eliminate some overtime and call-out hours. South Pond bids. Four bids were received for the South Pond project. SteVon's, Inc. bid $139,841; CNS Construction bid $232,547; JTL bid $166,119; Flack & Flack Construction bid $95,357. Larry has contacted Ed Hedland at the CTEP program regarding the bid. Flack & Flack is ready to start the work. Motion by Gary Temple to recommend that the bid of $95,357 from Flack & Flack Construction be accepted pending approval by the State, seconded by Mark Mace. Motion carried. RFP for sewer study. Beartooth RC&D assisted in the application of grants for $10,000 and $7,500 for use by the Laurel Revitalization League. However, both of the grants must be used by the city. Larry asked RC&D to develop the RFP for the sewer study. The engineer's report should be received soon. Motion by Gary Temple to recommend proceeding with the RFP for the sewer study, seconded by Mark Mace. Motion carried. County Park annexation into City. Ken Olson asked the committee to support the annexation of the park into the City of Laurel. After the park is annexed into the city, the plan is to lease it to the YMCA for future development. There has been discussion regarding the use of two acres for a soccer field. This could possibly be a cooperative effort with the school district, the YMCA and the city. The remaining six acres would be leased to the YMCA, with the liability insurance covered by the Billings YMCA. The YMCA Board anticipates that one of their future projects would be the development of a skate park. Gay stated that the committee is agreeable to this, but would have to wait for the resolution that is being drawn up by the city attorney. The park is located at Eighth Street and Fir Avenue. The YMCA would be responsible for the maintenance of the six acres. The maintenance responsibilities for the two-acre soccer field have not yet been determined. There was some discussion about the park being in the floodplain. Unscheduled Matters. Larry will be scheduling a meeting with FWP, DEQ, DNRC and the Corp of Engineers. We will have to go out for bids to dig a channel to get water to the intake. The Corp recently told Tom Kaiserski that we would not hear from them until the end of October. An additional $300,000 grant application has been made. The cemetery building was vandalized and burned last weekend. The cost to replace the building is $62,000. There was $22,000 worth of damage to the backhoe, and replacement of the 2 lawnmower will be $8,000. Our insurance is involved in this claim. Lany will go to the BudgetlFinance Committee to ask for an emergency resolution to allow the repairs to be completed before the winter weather sets in. Double-Tree has been working on the garbage rate study, and Larry expects it to be completed before the next Public Works Committee meeting. The task force is still addressing the problems caused by the loading and unloading done by Thomae Lumber on Wyoming and Washington Avenues, and Joe is working on a resolution regarding this. The meeting adjourned at 6:15 p.m. Respectfully submitted, aee~. Cindy Allen Council Secretary 3