HomeMy WebLinkAboutDepartment Head Meetings Minutes 06.15.2004 MINUTES
DEPARTMENT HEAD MEETING
JUNE 15, 2004 4:00 P.M.
OLD COUNCIL CHAMBERS
PRESENT:
Mayor Ken Olson
Larry McCann
Steve Klotz
Rick Musson
Jan Faught
Mary Embleton
Peggy Arnold
Sam Painter
Scott Wilm
Nathan Tubergen
Laurel Citv Voice · Next issue published on July 28th
· Articles to Cindy by July 12th
Direct deposit for paychecks · Mary distributed forms for direct deposit.
· Paycheck can be deposited into as many accounts/banks as designated by the employee.
· A payroll stub will be received in the pay envelope.
· Direct deposit will be implemented on July 9th.
· Deposit information needs to be returned to the payroll office as soon as possible.
Alder Avenue paving proiect - additional two blocks for grant · Discussion regarding the project
· Discussion regarding replacement of some curb boxes and gutter using funds from the
water line replacement fund
Port-a-pots for July 4th · Steve asked regarding where to bill the port-a-pots.
· Mayor and Steve will discuss after the department head meeting.
Street maintenance district resolution · Street maintenance district resolution is in process.
· Resolution will be on the June 29th council workshop agenda.
Police car · 1997 Chevy Lumina (Car #3) blew the engine.
· Not worth the dollars to replace the engine
· Vehicle will be on the surplus list.
Fire Season Contracting Care 2 · Received a request for ambulances on the f~re lines for the fire season
· $750/day
· City of Laurel will not participate this year.
· Discussion regarding liability
Department Head Meeting Minutes of June 15, 2004
o Need to check with MMIA
· Care 2 should be back in service on Wednesday.
Fire department: control of Thomson Park on July 4tra
· Discussion regarding control of Thomson Park
o One organization cannot have control ora public park.
o Fire department will have control of the sound system in the park starting at 6:00
p.m.
· Discussion regarding a 4th of July Committee
o Need to start up the committee for 2005 4th of July activities
· Discussion regarding a noise ordinance
o Construction companies - hours
o Sound systems in vehicles
o Concerts in parks
o Street dance
o City of Billings has a noise ordinance.
o Emergency Services Committee needs to address the issue.
Fire code · Ordinance allows building codes to be approved by administrative order.
· Fire codes are not included in the ordinance.
· Fire codes will be on the council workshop agenda on June 29m.
Fire training grounds at old city landfill · Montana Rail Link has donated two box cars.
· Fire departrncnt requested permission to set them up at thc landfill.
· Smoke house will use machine smoke.
· Fire department and Steve will work out the details.
Montana Shared Catalog · Laurel was picked to receive assistance to join the consortium of libraries to get the
catalog on line.
· Twenty-three libraries will participate.
· Cost of $3,400
· Peg is trying to purchase the peripherals in this year's budget.
· All books will need new barcodes.
· Cash match is available in the grants fund.
· Should be finished in November
Procurement Policy update
· Procurement policy is progressing.
Other
· Discussion regarding surplus auction
2
DepaCanent Head Meeting Minutes of June 15, 2004
o Lists of surplus items (item and tag number) need to be submitted to Mary by
June 29th.
· Discussion regarding the Freedom Jam on July 4th
o Located in the Ricci's lot
o Discussion regarding closing streets
· Freedom Jam people need to submit a written request for street closures.
o Vendors need to obtain business licenses.
o Discussion regarding helicopter landing in the lot.
· Discussion regarding a noise ordinance
o Emergency Services Committee needs to review and address.
· Discussion regarding street closures for the Jaycees street dance on July 3rd
o Jaycees have not submitted a request yet.
· Discussion regarding Town Square
o No Skateboarding signs need to be posted.
o Water meter needs to be installed.
· Information from department heads
o Nathan needs the information by July 16th.
o Presentation on cash flows will be presented to the council on June 30th.
Respectfully submitted,
Cindy Allen
Council Secretary
Future
Right-of-way fees - solid waste
Bid for material and services - public works
Inclusion of 8th Avenue in current residential light district
Council/Planning Board
Feedback from attendance at meetings
Disaster coordination preparedness
4~' of July Committee