HomeMy WebLinkAboutCouncil Workshop Minutes 01.18.2003~ 01~20/04 TIlE 11:40 FAX 406 994 1005 HSU LOCAL GVT ~002
LAUREL CITY COUNCIL WORKSHOP
Saturday, January 18, 2003
Present: Mayer Ken Olson, City Council Members: Oay E~n, Dan Meats, Mark Mace,
Doug PoeMs, John Oake, s, Dick Frilzl~r
Local (~overnment Center sta~ Jane leltnski, Ken Weaver, Judy Mathr~
The CI~ decision-making proco~ used by the employees, Mayor and City Council of I. aurel
was dis~assed at length. The follovang steps were used to determine the priorities of tho City
for capital hupi'ovement projects:
1. D~'partment heads create a wish list ofn~cls.
2. Department heads meet to negotiat~ a rimked list of needs. The Mayor acts ~s a
facilitator at this me,ting.
3. The Mayor develops his own priority list ba~ed on the Department Head list.
4. At a Council worl~hep, lh~ City Council learns about and discussea the CI~ priority
list.
5. The priorivj list is r~viowed and finally approved at a regular City Council me~ng.
From this process several lists should be developed which ar~ orga~zed by coSt of the items
listed. ThJ~ information should be publicized and ',he public be giv~'n a chance to coaiii~ent on
· e priorities at a hearing of the City Council before the list is finally adopted. This may help
to educate the public on thc needs of the city. Consider appointing a citizen's committee to
review the pralim½nnry list
One CIP list should have iter~s costing $50,000 or less. A second list ~hould have items
costing more than $50,000 but kss than $500,000. A third list should be for capital items
co~fieg rnor~ than $500.000. Itemi under $5,000 in value are not capit~.l items by definition
(7-6-616.MCA) and should not be on the CIP list but fund~cl directly from departmenlal
0~,/I r~som-cos.
ClP.Funding sources include:
Taxes
Fees
Tran~i'er payments
Loans
GO Berets
R. evenue Bonds
State Revolving Fund
Banks (co,~m~cial loam)
Gr~mts
Set up a CIP fimdin~ schedule ov~r lime, one year or more.
Have the various departments contributed their ~ir share to the CIP fund? (e.g. 10% of O&M)
, ~'01/20/04 TUE 11:$0 FAX 406 994 1905 ~SU LOCAL
Non-Capitol Goal Setting:
The Council p~dcipated in a discussion about "what's right and what'~ wrong" in city
~overnm~ut. The following suggestionswem m~te ~boutwhat's right:
1. Ope~/public meetings
2. Watcr/scw~r plans
3. ~ov~ts ~ dep~ (ci~p~som~ ~d ci~ co~cil)
4. Sched~ Co~ctl workshops
5. Co.il c~t
6, C~ca~on on ~j~ d~velo~t
7, ~ rolo of Soviet ~ ~o~c d~elopmcnt
8, The ~pl~on of~m
9. ~ p~ ~d preset Mayom
10, D~t he~ me~
11. Co~on be~e~
12. Vol~ in ~e F~ D~t ~d ~but~e
13, ~ good fellies ~g C0~c~ m~b~s
14. ~e pro~s on
The ~llowing
gov~t:
1. ~e gov~g process ~d be m~e more inclusive ~ong Council ~b~s-
2. ~ is a ~k ofcoop~a~on ~ ~ sm~ ~v~t ~d ~v ci~ ~O~
3. T~ l~k ofp~cipa~on
4. ~e ~ pl~ n~s ~ b~ ~roved
~.
~ed
6.
7. N~ ~ look for ~ m~e ag~ssively
8. Ne~d a ~sion
9. ~e~e m~e S~s
10. ~ ~co~bi~ ofci~ ~p~oyees n~s m be i~mvcd
l 1. ~ Co.cfi n~s m set go~s
These items will serve as input for a brief'~Ion-Capital Goal Setting" process at the next
Council workshop on Saturday, ~nuary 24, 2004.