HomeMy WebLinkAboutDepartment Head Meetings Minutes 04.20.2004PRESENT:
MINUTES
DEPARTMENT HEAD MEETING
APRIL 20, 2004 4:00 P.M.
OLD COUNCIL CHAMBERS
Mayor Ken Olson
Larry McCann
Steve Klotz
Joel Barnhart
Sam Painter
Mary Embleton
Peggy Amold
Rick Musson
Jan Faught
Insurance Committee Ground Rules · Need to post announcement in ALL city buildings
· Frequency of meetings
· Need to establish soon
· 3 union and 3 non-union
Tuesday~ April 27th meeting with Paul Hurter
· Not evaluation training, but bring performance evaluation forms, issues, and ideas to
meeting
· Finalize the Personnel Policy manual
· Try to have in place mid-May
Budget Amendments/Pre-paid Legal/VEBA/Budget Schedule follow-ups
· Mary will contact any department head that needs to do an amendment
· Wait until fall to determine interest in Pre-paid Legal service
· Drop VEBA - too new of a concept
· Preliminary Budget to council at May 11th workshop
o Big gap in General Fund revenues vs. appropriations
o Nathan's e-mail is now fixed
Clarify wastewater rate increase · Rate increase to come forward in July
· Will address the complete needs of the sewer system, totaling about $8 million
Vulnerabili~ report
· Larry needs to meet with departments
Draft Safety Policy · Finished up today
· Asked mayor about enforcement
Department Head Meeting Minutes of April 20, 2004
Draft Purchasing Policy · No further changes
· Rick will present at 4/27 workshop
Emoloyment auolication form for volunteers
Jan presented ambulance form
· Given to Sam - OK'd
· Asked about verification of driving record
· National registry - certifications
Ambulance update · Ambulance was hit
· Needs to be submitted to MMIA
· Police report of accident
CIP GN-37 Ci,ty Complex Plan · Peg asked if any interest in this plan - response was "yes"
· How to fund the study?
· How does Growth Management Plan fit?
· Mary suggested possible grants for planning, such as CDBG
· Larry will contact Gus Byrom
Other
· Library sidewalk still needs fixing - initial estimate was too high
Future
Right-of-way fees - solid waste
Bid for material and services- public works
Inclusion of 8t~ Avenue in current residential light district
Council/Planning Board
Feedback fi.om attendance at meetings
Disaster coordination preparedness
City Vehicle Use Policy
The meeting adjourned at 4:55 p.m.
Respectfully submitted,
Mary K. Embleton
Clerk-Treasurer
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