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Home My WebLink AboutME&A Draw #2 MEaA Mo~R ENq|NEERinq ANd Ad~iNis'n~oN, P.C. Collular Phono: 406 855 - 3575 115 N. hdway, Suite 202 B~n~s, MT 59101-~045 Mayor Olson and City Council 115 W. First Street P.O. Box 10 Laurel, MT 59044 RE: Draw/Report #2for Wastewater Improvements March 17, 2004 CITY OF LAUREL Dear Mayor and Council, Enclosed please find the second draw and report for the 2004 Wastewater Improvements project. The draw includes a bill for Professional Services of $1,127.0 and a bill for engineering services, $10,133.44. CDBG funds are not yet available, so all money was drawn from the City Match funds. ME&A will send a report similar to the enclosed for all draws. Please send us copies of any invoices to be paid with either City matching funds or CDBG funds in association with this project in order to be sure that it is included in the drawdown. Thank you. As always, if you have any questions or concerns, please contact me. Sincerely, Crystal Bennett, EI Enclosures Cc Mary Embleton Larry McCann CITY OF LAUREL WASTEWATER IMPROVEMENTS 2004 CDBG CONTRACT #MT-CDBG-04PF-04 Report/Draw #2 Percent Completion: 5% 2/15/04 TOTAL REQUESTED: $11,260.44 with $ 0.00 from CDBG, $11,260.44 from City Match Administration: Draw amount this period: $1,127.00 with $ 0.00 from CDBG, $1,127.00 from City Match Professional Services costs included all work through March 5, 2004. Hours for the Staff Administrator included environmental clearance work (9 hr), preparation of contract amendment (1.5 hr), preparation of Draw #1 (2 hr), distribution of Draw #1 (1 hr), project correspondence (5.5 hr), project filing (1 hr), and review of bid documents (3 hr). The total bill for Professional Services amounted to $1,127.00 to be used as City Match. Although CDBG funds will not be released until April, all startup activities have been completed. The environmental clearance and the request for release of funds were completed in early February. Activity: Draw amount this period: $10,133.44 with $ 0.00 from CDBG, $10,133.44 from CityMatch The draw includes one invoice for engineering services. The invoice includes engineering services from December 27, 2003 through January 30, 2004. These services included completion of design report preparation, design survey activities, and preparation of preliminary plans and specifications. The advertising for construction did not begin on February 14 as expected. The City now plans to begin advertising on April 4th. Construction is still expected to begin this spring. Copies of this report, tracking spreadsheets, and applicable invoices are being forwarded to: City of Laurel Mary Embleton Larry McCann Frank Kromkowski, CDBG Program I-- L~ ~0 n~ 0 Montana Engineering & Administration, 115 N. Broadway Suite 202 Billings, MT 59101 Invoice Date Invoice # 3/I 0/2004 274 Bill To City of Laurel Mary Embleton, Clerk-Trsr POBox 10 Laure, MT 59044 Terms Net 30 Date Hours Description Rate [-~ 1~004 23 Staff Grant Administration Due Date 4/9/2004 Amount 49.00 1,127.00 Total ~1,127.00 i PaYments/credits so.oo Balance Due s],t27,oo Phone # Fax # 406-652-5000 I 406-248-1363 CITY OF LAUREL - 2004 GRANT ADMINISTRATION ME&A Task Hours Invoice #274 Supplement DATE TASK HRS. FOR STAFF GRANT ADMIN. 2 11/25/03 Preparation of Notice of FONSI/NOI/RROF 3.0 11/26/03 Travel to/from and Participation in Project Planning Meeting 2.5 12/01/03 Distribution of FONSI 1.5 12/04/03 Contract Amendment 0.5 12/05/03 Contract Amendment 0.5 12/08/03 Contract Amendment 0,5 12/22/03 Preparation of Draw Spreadsheets 1,5 12/31/03 Finalizing Draw Spreadsheets 0,5 01/15/04 Preparation of Draw #1 2,0 01/16/04 Preparation and Mailing of CDBG Signature Form 1.0 Updating FONSI 0.5 Preparation of Contract Amendment 1.0 01/19/04 Distribution of Draw #1 1.0 01/28/04 Review of Bid Documents 2,0 01/29/04 Review of Bid Documents 1.0 02/04/04 Preparation and Mailing of RROF 1.5 02/11/04 Correspondence with City 1,0 02/12/04 Filing 0.5 02/13/04 Filing 0.5 02/19t04 Correspondence with City 0.5 TOTAL 23.0 MORRISON MAIERLE, INC, An Employee. Owned Company ENGINEERS SCIENTISTS SURVEYORS PLANNERS 010 HELENA AVENUE · RO. BOX 8147 · HELENA, MT 59604. 406-4~2-30§0 · FAX: 406-442-7862 February 12, 2004 Mr. Larry McCann City of Laurel P.O. Box 10 Laurel, MT 59044 Subject: 2003 CDBG Sewer Project Invoice for Professional Services DearLarry: Enclosed you will find an invoice for 2003 CDBG Sewer Project professional services through January 31, 2004. This is our 3rd invoice for this project. Services during this period included completion of design report preparation, design survey activities, and preparation of preliminary plans and specifications. As always, call or e-mail me with any questions. Montana Engineering and Administration will be sent a copy of the invoice directly. Sincerely, MORRISON-MAIERLE, INC. Scott Murphy, P.E. Project Manager CC: Jason Mercer, MMI Crystal Bennett, ME&A Enclosure: invoice H:~,MUNICIPAL~.0703 Laurer~o11.04 2003 CDBG Sewer~Correspondence\lnvoice Letters\LlnvoiceO2.12.04.doc "Providin9 resources in partnership with clients to achieve their goals" MORRISON -- _ MAIERLE, NC. An E~ployee. O~ned ~ompany INVOICE EN~.EERS SCIENTISTS SURVEYORS PLANNERS 910 HELENA AVENUE · RO. BOX 8147 · HELENA, MT 59604 * 406-44~-3050 * FAX: 408,,442-7862 TIN 81-0217149 CITY OF LAUREL Larry McCann, Public Utilities Director P.O. Box 10 · Laurel, MT 59044 Invoice Date: 2/12/2004 Invoice #: 45067 Project #: 0703.011.04 Laurel -2003 CDBG Sewer For professional services rendered through: 113012004 Professional engineering services provided for design and construction of the 2003 CDBG Sawer Project. Project Ceiling: $117,964.00 Earned Invoiced Current to Date Previously Charges Labor 29,817.50 20,566.00 9,251.50 Expenses 2,134.10 1,252.16 881.94 Total Cost 31,951.60 21,818.16 10,133.44 Murphy, Scott B Amounts Are Due and Payable Upon Receipt of Invoice Amounts 30 Days Overdue Ne Subject To A Service Charge At ~ Id~ximum Legal Rate Allowed By 31-1-I 07 MCA ' ProjeCt: 0703.011.04 - Laurel -2003 CDBG Sewer Invoice #: 45067 Rate Schedule Labor Land Surveyor II, PLS Path/Chief Principal I Pdntar Secretary I Senior Engineer I Sr. Engineering Technician I Supervising Engineer I Rate Schedule Labor Hours Rate 3.00 71.00 3.00 52.00 4.00 118.00 2.75 54.O0 5.50 33.00 46.50 79.00 69.50 82.00 1.00 98.00 ~Amount 213.00 156.00 472.00 148,50 181.50 3,673.50 4,309.00 98.00 13~25 ~251.50 Amount 3.68 3.68 Amount 296.81 405.75 175.70 878.26 Regular Expenses REPRODUCTION/PRINTING Regular Expenses Cost Multiplier 3.50 1.05 Unit Pricing Expenses TRANSPORTATION-CO.AUTO TECHNOLOGY AND COMMUNICATIONS REPRODUCTION/PRINTING Unit Pricing Units 443.00 135.25 3,428.00 Total Project: 0703.011.04 - Laurel - 2003 CDBG Sewer 10,133.44 Page I