HomeMy WebLinkAboutME&A Draw #1 ME&A
MONTANA ENqiNEERir~q ANd AdMinislP. a~Jo~l, P.C.
406 652- 5000; F~x 406 248 - 1363 C~llular Phone: 406 855 ~ 3575
115 N. Breadway, Suit~ 202
Fm~ilrMtmlanaEAt~aol.oom
January 19, 2004
Mayor Olson and City Council
115 W. First Street
P.O. Box 10
Laurel, MT 59044
RE: Draw/Report #1for Wastewater Improvements
CITY OF I.. !UREL
Dear Mayor and Council,
Enclosed please find the first draw and report for the 2004 Wastewater Improvements
project. As you are aware, the CDBG funds are not yet available. Therefore, all money
is to be drawn from the City funds. The draw includes a total bill for Professional
Services of $3,124.28 and two bills for engineering services, $5,073.20 and $16,744.96
for the first and second invoices, respectively.
ME&A will be sending a draw/report similar to the enclosed for each drawdown. Please
send us copies of any invoices to be paid with either City matching funds or CDBG funds
in association with this project in order to be sure that it is included in the drawdown.
Thank you.
Please, if you have any questions or concems, feel flee to contact me.
Sincerely,
Enclosures
Cc Mary Embleton
Larry McCarm
CITY OF LAUREL
WASTEWATER IMPROVEMENTS 2004
CDBG CONTRACT #MT-CDBG-04PF-04
Report/Draw #1
Percent Completion: 3%
1/15/03
TOTAL REQUESTED:
$ 24,942.44 with
$ 0.00 from CDBG,
$ 24,942.44 from City Match
Administration Draw mount this period: $ 3,124.28 with $ 0.00 from CDBG,
$ 3,124.28 from City Match
Professional Services costs included all work up through January 9, 2004. Hours for the
Senior Administrator included a meeting with Larry McCann and Jason Mercer, the project
engineer (1 hr). Hours for the Staff Grant Administrator included travel to the CDBG
grant administration workshop, CDBG startup work, and environmental clearance.
The total bill for Professional Services amounted to $3,124.28 to be used as City Match.
Although CDBG funds will not be released until April, nearly all CDBG startup
requirements have been completed already. The environmental clearance is underway and
will be completed in February. In addition, the City will be able to request release of funds
from CDBG the end of February.
Activity
Draw amount this period:
$ 21,818.16 with
$ 0.00 from CDBG,
$ 21,818.16 from City Match
The draw includes two invoices for engineering services. The first invoice includes
engineering services from November 1 to November 28, 2003 which amounted to a total of
$5,073.20. These services included project startup activities, progress on design report
preparation, a project site meeting, and preparatory survey activities. The second invoice
includes engineering services from November 29 to December 26, 2003 which amounted
to a total of $16,744.96. These costs include the services of design report preparation,
design survey activities, and preparation of preliminary plans and specifications.
The project is moving along very smoothly. The project is expected to begin advertising
for construction on February 14 and the bid opening is scheduled for March 11.
Copies of this report, tracking spreadsheets, and applicable invoices are being forwarded
to:
City of Laurel
Mary Embleton
Frank Kromkowski, CDBG Program
Copies of this report without the tracking spreadsheets and invoices are being forward to:
Larry McCann
ti
, INC.
An Employee. Owned Company
INVOICE
SCIENTISTS
CURVE?ORS
PLANNERS
910 HELENA AVENUE · R0. COX 6147 · HELENA, MT 59604 · 409-442-3050 · FAX: 406.442-7862
TIN 84-O217149
CiTY OF LAUREL
Larry McCann, Public Utilities Director
P.O. Box 10
Laurel, MT 59044
Invoice Date: 12/11/2003
Invoice ff.: 35581
Project ff.: 0703.011.04
Laurel - 2003 CDBG Sewer
For professional services rendered through: 11/28/2003
Professional engineering services provided for design and construction of the 2003 CDBG Sewer Project.
Project Ceiling: $117,964.00
Earned Invoiced Current
to Date Previously Charges
Labor 4,891.00 0.00 4,891.00
Expenses 182.20 0.00
Total Cost 5,073.20 5,073.20
Murphy, Scott
Amounts Are Due and Payable Upon Receipt ol= Invoice
Amounts 30 De. ys Overdue Are S~bject To A Service Charge At The Maximum Legal Rate Allowed By 31-1.107 MCA
0703.011.04 - Laurel -2g03 CDBG Sewer Invoice #: 35581
Rate Schedule Labor
Party Chief
Principal I
Secretary I
Senior Engineer I
Sr. Survey Manager
Ra;e Schedule Labor
Hours
Rate
Amount
7.00
7.00
1.00
42.00
3.50
60.50
Units
60,50
7.00
52.00
118.00
33.00
79.00
100.00
364.00
826.00
33,00
3,318.00
350.00
4,891.00
Amount
161.50
0.70
182.20
Unit Pricing Expenses
TECHNOLOGY ANO COMMUNICATIONS
REPRODUCTiON/PRINTING
Unit Pricing
Total Project: 0703.011.04 - Laurel - 2003 CDBG Sewer
5,073.20
Page 1
MoRRIsoN
MAIERLE, ac.
An Employee-Owned Company
INVOICE ENGINEERS
SCIENTISTS
SURVEYORS
PLANNERS
910 HELENA AVENUE · RO. 8OX 6147. HELENA, MT 59604 · 406-4424050 · FAX: 406-442-7862
CITY OF LAUREL
Larr~ McCann, Public Utilities Director
P.O. Box 10
Laurel, MT 59044
Invoice Date: 1/8/2004
Invoice #: 45011
Project ti: 0703.011.04
Laurel - 2003 CDBG Sewer
For professional services rendered through: 12/26/2003
Professional engineering services provided for design and construction of the 2003 CDBG Sewer Project.
Project Ceiling: $117,964.00
Labor
Expenses
Total Cost
Earned Invoiced Current
to Date Previously Charges
20,566.00 4,891,00 15,675.00
1,252.16 182.20 1,069.95
21,818.16 5,073.20 16,744.9~
Total Amount Due Including Unpaid Balance . $21,818.16
Murphy, Scott
Amounts Are Due and Payable Upon Receipt of Invoice
Amounts 30 Days Overdue Am sebject To A Sen/ice Charge At The Maximum Legal Rate Allowed By 31-1-107 MCA
0703.011.04 - Laurel -2003 CDBG Sewer
Invoice #: 45011
Rate Schedule Labor
Administrative Coordinator I
CJedcaJ
Insb'ument Person
Land Surveyor I, PLS
Land Surveyor II, PLS
Party Chief
Party ChJei'
Principal I
Secretary I
Secretary I
Senior Engineer I
Sr. Engineedng Technician I
Sr. Survey Manager
Unit Pricing Expenses
TRANSPORTATION-CO,AUTO
EQUIPMENT RENTAL
TECHNOLOGY AND COMMUNICATIONS
Ra~ Schedu~ Labor
Unit Pricing
Hours
8.75
0,15
15.00
0.50
22.00
23.50
70.00
2.00
0,25
4.50
52.00
37.00
18.00
249.65
Units
203.00
3.00
249.65
Rate
44.00
25.00
35.00
61.00
71,00
52,00
52.00
118.00
33.00
33.00
79.00
62.00
100.00
.Amount
297.00
3.75
525.00
30.50
1,562.00
1222.00
3,640.00
236.00
8.25
148.50
4,108.00
2,294.0O
1,600.00
I~67~00
Amount
136.01
185.00
748.95
1,069.96
Total Project: 0703.011.04 - Laurel. 2003 CDBG Sewer
16,744.96
Page 1
Montana Engineering & Administration,
115 N. Broadway
Suite 202
Billings, MT 59101
Bill To
City of Laurel
Mary Embleton, Clerk-Trsr
POBox 10
Laurel, MT 59044
Invoice
Date Invoice #
l/14/2004 262
Terms Due Date
Net 30 2/13/2004
Date Hours Description Rate Amount
55.5 Staff Grant Administration
1 Senior Grant Administrator
Lodging
Per Diem
Mileage
Mileage
' Total Reimbursable
49.00 2,719.50
65.00 65.00
74.90 74.90
64.00 64.00
176.40 176.40
24.48 24.48
339.78
11/17/2003
11/25/2003
11/6/2003
11/6/2003
11/6/2003
12/31/2003
Total $3,124.28
Payments/Credits $o.0o
Balance Due $3,124.28
Phone # Fax #
406-652-5000 406-248-1363