HomeMy WebLinkAboutCouncil Workshop Minutes 12.09.2003 MINUTES
COUNCIL WORKSHOP
DECEMBER 9, 2003 6:30 P.M.
COUNCIL CHAMBERS
A Council Workshop was held in the Council Chambers and called to order by Mayor Bud
Johnson at 6:43 p.m. on December 9, 2003.
COUNCIL MEMBERS PRESENT:
x Lauren Van Roekel _x_ Doug Poehls
x Ken Olson x Mark Mace
__ Gay Easton x Daniel Dart
x Dan Mears John Oakes
OTHERS PRESENT:
Dick Fritzler
Mary Embleton
Cal Cumin
Mark Anderson
Larry McCann
Rick Musson
Public Input (three-minute limi0
Citizens may address the Council regarding any item of City business not on the agenda. The duration for an
individual speaking under Public Input is limited to three minutes. While all comments are welcome, the Council
will not take action on any item not on the agenda.
Todd Linder spoke regarding the potential Ward 2 vacancy.
o Because of some continuing education, he is unable to pursue the opportunity at
this time but hopes to do so in the future.
Standard Agreement State Highway Traffic Safe~, Office
· Contract through a grant from the Department of Transportation
o Contract signed last year for $5,000
o Mid-year revision added $5,000
· Renewing contract for DUI and occupant protection
o Seatbelt and child restraint cnfomement
· Enforcement for busy traffic times
o Christmas/New Year's
o 4th of July
o Memorial or Labor Day
· Allows officers to work overtime and be paid through the grant
Purchase of lease from Dean Rankin · Resolution has been drafted for purchase of MRL lease from Dean Rankin.
· Dean will accept $15,000 for the lease.
Council Workshop Minutes of December 9, 2003
· Larry contacted Gus Byrom from the Department of Commerce.
o CDBG Rehab has a balance available.
o Demolition for community development is a viable use for the funds.
o Gus Byrom will check regarding using $15,000 of the $30,000 to buy the
property.
o Mr. Byrom is not sure if funds can be used to obtain the lease, but funds could be
used for demolition.
· If the lease is given back to MRL, improvements must then be removed.
o Dean Rankin may sit on the lease for a long time. ,
· An Absarokee resident is interested in demolishing the elevator.
· Larry stated that the city needs control of the property in order to widen the radius to turn
south.
· Lease would be an annual lease with MRL.
· Discussion regarding the cost to remove the buildings:
o Demolition of smaller buildings west of the elevator was priced at $26,000 two
years ago.
o Bids to tear down the elevator were at $80,000.
· Lease should allow the city to negotiate changes with MRL and MDOT.
· Question whether Dean is willing to delay the transaction.
o Cal expressed his opinion that the current situation is an opportunity.
· John Oakes' memo to the council was reviewed.
o Mayor stated that the questions have been answered.
o City would use the land to complete the vision of the landscape as envisioned by
the Oversight Committee and to address the safety concern of the turn lane.
o Review of Oversight Committee's plan.
· Mark stated that public input pointed out the need to address this intersection.
Agreement with MSU for an intern
· Fourth year engineering student will be hired in lieu of filling two seasonal positions.
· GIS intem will aid in transferring current handwritten information to updated GIS.
· Consulted with Local Technical Assistance Program (LTAP)
· Agreement is needed
o Suggested hourly rate of $11.50
o Student needs engineer oversight, which Steve could provide.
· County will possibly loan the equipment to the city for no fee.
Beartooth RC&D Memorandum of Understanding · Cai stated that it is not his project.
· Memorandum of Understanding regarding increase in cost for RC&D's services
South 4th Street Appraisal · Initial mistake of stating appraisal at $2,500 to $3,000
· Information updated to $2,500 to $3,000 per parcel
· $6,000 maximum appraisal fee for both parcels
Council Workshop Minutes of December 9, 2003
Planning Board issues from Planning Board meeting on 12/4/03 · None
Information on USDA Rural Mutual Self-Help Housing Program · Handout was distributed
· Program is administered through the Laurel Development Corporation.
· Mayor signed a letter of support.
· Question whether HOME Grant dollars could be used with this.
AMR Billing issue · Jan Faught was not at the meeting.
· No discussion was held.
Repeater station for Ambulance and Fire Department
· Mayor stated that a decision could be made after some bookkeeping and research is done.
CIP resolution · Ken stated that the CIP is a working, living document.
· Questions and discussion will be forthcoming.
· Need to start the process and learn as we go.
· Discussion regarding funding sources.
· Good subject for planning meetings in January
Legal Services Contract · Additional wording will be added for final version.
· Resolution will be presented at the December 16th council meeting.
· $6,400 per month maximum is more than the city is paying now for legal services.
· Structure of contract is such that mayor and council can control legal costs.
· Mark Anderson stated that is harder to control the court side.
· Detailed billing will be submitted.
· Contract has a 90-day review period.
· Firm has variety of backgrounds, so there will be less need to go outside for legal
counsel.
· Firm is willing to take direction from the council.
· Firm will not require secretarial services from the city, so that dilemma would be solved.
Executive review
Mayor's letter of resignation · Effective December 21 st
· Recommends a full-time pemon within the organizational structure of city hall to
coordinate the activities of the department heads and council.
· Council will fill the vacancy during Scheduled Matters at the December 16th council
meeting.
Council Workshop Minutes of December 9, 2003
Resolutions:
· Beartooth RC&D Memorandum of Understanding
· Standard Agreement State Highway Traffic Safety Office
· Lease with Dean Rankin
· Agreement with MSU for an intern
· Repeater station for Ambulance and Fire Department
o No resolution presented.
· CIP resolution
o No resolution presented; wait until January 2004
· Legal Services Contract
Announcements
· YMCA is sponsoring a Billings Studio Theater night.
o Wednesday, December 17th at the Billings Studio Theater
o $10 instead of $15
· Yellowstone Valley YMCA is still running very well.
Attendance at the 12/16/03 council meeting
· No discussion
The council workshop adjourned at 8:13 p.m.
Respectfully submitted,
Clerk-Treasurer
NOTE: This meeting is open to the public. This meeting is for information and discussion
of the Council for the listed workshop agenda items.
4
M~MO
SUBJECT:
TO:
FROM:
DATE:
South 4th Street Appraisal Cost
Laurel City Council
Cai Cumin, Planner
December 2, 2003
At a City Council workshop last month I passed out the bid for appraisal for acquiring property
to allow South 4tu Street to extend eastward; this bid was for $2500 to $3000.
Adler more careful scrutiny of the bid, I noticed there are two separate bids--for the two pieces
of property involved--each for $2500-$3000. I have attached both here.
I apologize for this underestimation.
We are still within budget.
THE APPRAISAL GROUP
"A S, nd Appra~sal ts Investment Insurance
Mr. Cai Cumin, AICP, Planning Director
City of Laurel,
P. O. Box 10
Laurel, Montana 59044
Real Estate Appraisers and Consultant,'
State Certified General Appraisers
Steven M. Repac
Thomas C, Moss (1951-2003)
State Certified Residential Appraiser
Jody J. Deines-Pierce
30 Oct 03
Re:
Extension of 4th Street South
Solberg Enterprises
Dear Mr. Cumin:
This letter is in response to your request for a bid for an appraisal on the above
referenced property. I studied your plat map that you sent along with the request and I
offer the following:
I would be able to deliver two (2) copies of a summary appraisal report for the
approximate fee of $2,500-$3,000.
I cannot commit to a timetable that would occur before the end of the year. I would be
frae to conduct an inspection dudng the month of January 2004. I would expect that I
could finish and deliver the report by the end of January. I would like to know if (1) a title
report memo could be developed pdor to the commencement of the appraisal, and also
if (2) notification of the property owner could be started as soon as possible. This would
aid the appraisal process. Aisc, if needed, could the City of Laurel aid the process by
staking the proposed acquisition?
Thank you for your solicitation and I look forward to following up with you.
Steven M. Repac
MT. Certified General No. 56
Steve Repac Home Office: 1533 Clark Avenue, Billings, MT · (406) 248-3945 · Fax (406) 248-8612
THE APPRAISAL GROUP
A SoundAppratsal ~s Investment Insurance
Mr. Cai Cumin, AICP, Planning Director
City of Laurel,
P. O. Box 10
Laurel, Montana 59044
Real Estate Appraisers and Consultants
State Certified General Appraisers
Steven M. Repac
Thomas C. Moss (1951-2003)
State Certified Residential Appraiser
Jody J. Deines-Pieme
30 Oct 03
Re~
Extension of 4th Street South
E F Inc.
Dear Mr. Cumin:
This letter is in response to your request for a bid for an appraisal on the above
referenced property. I studied your plat map that you sent along with the request and I
offer the following:
I would be able to deliver two (2) copies of a summary appraisal report for the
approximate fee of $2,500-$3,000.
I cannot commit to a timetable that would occur before the end of the year. I would be
free to conduct an inspection dudng the month of January 2004. I would expect that I
could finish and deliver the report by the end of January. I would like to know if (1) a title
report memo could be developed pdor to the commencement of the appraisal, and also
if (2) notification of the property owner could be started as soon as possible. This would
aid the appraisal process. Also, if needed, could the City of Laurel aid the process by
staking the proposed acquisition?
Thank you for your solicitation and I look forward to following up with you.
MT. Certified General No. 56
Steve Repac Home Office: 1533 Clark Avenue, Billings, MT · (406) 248-3945 · Fax (406) 248-8612