HomeMy WebLinkAboutBudget/Finance Committee Minutes 06.02.1998 MINUTES
BUDGET/FINANCE COMIvIITTEE
JUNE 2, 1998 4:30 P.M.
OLD COURT ROOM
MEMBERS PRESENT:
Chairman Bud Johnson
Ken Oison Don Hackmann
Gay Easton Dirk Kroll
Gary Temple
OTHERS PRESENT:
Paul St~om, CPA
Andy Loebe
Jim Stevens
Paul explained the letter received from the Deparlment of Commerce regarding the
audit comment in the 1996-97 audit report.
Discussion regarding component units.
Motion by Gary Temple, seconded by Dirk Kroll to recommend that the city not
include the Fire Department Relief Association as a component unit of the city.
Motion carded.
Paul Strom and Associates, CPA's, will issue a c. onv~ted audit report
Jan reported on the new air packs that will be purchased from the 199%98 and 1998-
99 budgets. The warranty is 12 years instead nf6 years and there have been
improvements made to the facemask.
The committee reviewed the May claims and recommended that they be paid.
The overtime report for PPE 5-25-98 was reviewed.
Purchase requisitions were approved as follows:
GENERAL FUND
Building materials for cemetery building 1,200.00
Seven-foot mower deck for cemetery 2, 700.00
Recondition motor and pump at swimming pool 570.00
Adverlising in Gazette for mechanic 740.00
Advertising in Gazette for Code Enforcement Inspector 595.00
Advertising in Gazette for Utility Plant Superintendent 675.00
Seven boxes 3 part computer paper 556.50
Patching materials and pool coating 1,310.00
Fire Department hose tests g00.00
Riding lawn mower for parks g,000.00
Trencher r~ntal in parks 500.00
61 miscellaneous tra{Txc signs 970.00
GAS TAX FUND
Road material 1,610.00
CAPITAL PROJECTS FUND
Server type computer for Library 6, 552.00
WATER FUND
Trouble shoot and repair telemeter at reservoir 1,026.00
Eight-inch check valve welded far'rog with bolts 1,520.00
Three drums polymer CAT Floe "T" 1,365.00
Compactor rental 760.00
Road material for water line replacement 3,590.00
SEWER FUND
Water tank and flushing unit 10,000.00
Insulation coating on Digester "B" 13,740.00
Televise sewer line on 100 block of South I~t Avenue 500.00
SOLID WASTE FUND
.april dumping fees at Billings Landfill 6,300.00
The cosnsa-dttee will meet on June 8e' and 9t~ at 7:00 p.m. to review 1998-99
preliminary budgets.
Meeting adjourned at 5:10 p.m.
Respectfully Submitted,
Don Hackmatm
Clerk-Treasurer
MONTANA
DEPARTMENT OF COMMERCE
Local Government Assistance Division
Local Government Services-Audit Review Program
1424 9th Avenue PO Box 200501
Helena, MT 59620-0501
May 26, 1998
Phone:
FAX:
TDO:
(406) 444-3010
(406) 444-9785
(406) 444-2978
Mayor and City Council
City of Laurel
P.O. Box 10
Laurel, MT 59044
Gentlemen:
As required by Section 2-%522, MCA, the Department of Commerce has conducted a review of
the audit repor~ covering the City of Laurel, for the year ended June 30, 1997, that was issued
by Paul Strom and Associates, Certified Public Accountants.
Our review disclosed that the Laurel Volunteer Fire Department Relief Association was not
audited. The notes to the ~ancial statements indicate that the Association is part of the City's
reporting entity. Per the Standard Audit Contract the auditor has the responsibility to ensure that
a complete presentation of the City's reporting entity is made. In addition, in the Schedule of
Finding and Questioned Costs, on page 30, the auditor has determined that the City is a low risk
auditee. However, per the criteria established in OMB Circular A-133 the City did not qualify as
a low risk auditee. One of the criteria is that the prior years financial statements for an auditee
could not be qualified. The City's June 30, 1996, audit report conta'med an opinion qualification.
Therefore, we have requested that Paul Strom reissue the audit report for the City. The reissued
repor~ should contain audited financial statement for the Association or a qualified opinion
concerning the Association, and disclose that the City did not qualify as a low risk auditee.
Under the provisions of Section 2-7-522, MCA, Paul Strom has 60 days in which to reissue the
repor~ with the required changes.
This notification is being sent to you as required by the above section of the Montana Code
Annotated. If you have any questions on this matter, please contact me at (406) 444-1467.
Sincerely,
THOMAS P. HAYES
Audit Quality Control Reviewer
cc: Paul Storm & Associates
"Working Together to Make It Work" ,,,~,,~