HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.06.2003 MINUTES
BUDGET/FINANCE COMMITTEE
OCTOBER 6, 2003 5:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT: Chairman Ken Olson Mark Mace
Bud Johnson (5:15) Gay Easton
OTHERS PRESENT: Mary Embleton Chief Rick Musson
The Budget/Finance Committee mee{ing was called to order by Chairman Olson at 5:07
p.m. There was no public in attendance.
The minutes of the September 15, 2003 regular meeting were approved as submitted.
Chief Mnsson informed the committee of the work planned to update the FAP's electrical
system. A battery backup system funded by 9-1-1 dollars has been purchased, but to
install it properly required additional electrical work. He also distributed a proposal for
two motorcycles for next year, along with costs for radio helmets. He will seek outside
donations to pay for the extra expenses. If the donations are not enough to cover the
costs, then he proposes to use drag forfeiture money. No funding for the motomycle
program will come fi'om the General Fund. He will present this proposal at the council
workshop on October 14th. Rick also informed the committee that the internal hiring
process for the additional SRO officer closes tomorrow at 5:00 p.m. Discussion followed
regarding the DUI Task rome grant, which will he about $10,000 this year. Mark
suggested that Rick consider attending the LEPC meetings to take advantage of funding
opportunities. LEPC meets the second Tuesday of the month at 1:30 in the basement of
Fire Station #1. Discussion followed regarding homeland security funding, and Laurel's
need for additional money to address security issues. The committee thanked Rick for
attending the meeting.
September claims totaling $758,758.50 were reviewed and the committee unanimously
recommends approval by the council. Discussion was held regarding the Northwestern
Energy Marketing bill for July for $2,467.50. The Montana League of Cities and Towns
recommend not paying this bill until a settlement is reached. A copy of the bill was sent
to Alec Hansen for confirmation, and the city will not pay it until further information is
received.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Utility billing cards - clerk/treasurer $ 755.11
Replace emergency light ballasts- FAP $ 600.00
Power feed to emergency power panel - FAP $ 1,220.00
5 registrations for MEMSA- ambulance $ 650.00
15 gallons weed killer - parks $ 533.95
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October 6, 2003
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COMPREHENSIVE INSURANCE FUND:
Reminder of deductible - Schweigert $ 563.30
WATER FUND:
Tests for metals- plant $ 575.00
Alum chemical - plant $ 2,783.04
Chlorine - plant $ 828.13
T-floc - plant $ 1,820.00
Repair clamps & sleeves - system $ 1,600.00
Inspect and clean 4-million gallon reservoir - system $ 3,000.00
SEWER FUND:
Oil & grease for RCB's and gear boxes - plant $ 1,000.00
Custom-make 4 steel bar screen rakes - plant $ 1,800.00
Repair to damaged gas line at 302 Durland - system $ 529.33
Replace electrode kits for Village Sub lift station - system $ 2,000.00
Deductible for Zimmerman claim- system $ 1,500.00
Install new duplex pump panel control for Fir Ave. lift station - system $ 3,000.00
Remove pump/replace breaker on Elm St. lift station - system $ 757.25
SOLID WASTE FUND:
Replace reach cylinder on G-10 - collection $ 1,723.90
Rem truck ~om Billings - collection $ 540.00
The Comp/OT reports were reviewed for pay periods ending 9/14/03 and 9/28/03. Rick
stated earlier that he and Mary are working on reimbursements t~om the DUI Task Force
grant.
The Payroll Registers for PPE 9/14/03 for $120,117.78 and PPE 9/28/03 for
$116,738.83 were reviewed and the committee unanimously reconunends approval by
council.
Mary informed the committee that the public hearing for the Budget Amendments is
scheduled for October 21st, with the adoption of changes scheduled for November 4th.
The 12t~ Street project funding will be confirmed; the county needs to commit funding to
this project, since half of the street is theirs. Mary will be working on the Final Budget
Document to be submitted to the state, as well as the Annual Financial Report.
Under other issues, Bud presented a Budget Timeline format for the committee to
discuss and consider. Ken suggested that it needs to include a critique of the process.
Feedback will be requested from the council and department heads. Mark suggested
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October 6, 2003
Page 3.
using last year's dates to fill in the time line, to be able to see what happened last year as
a point of reference for this year. Discussion followed. The commktee agreed that the
dates from last year will be filled in and completed for the October 14' workshop. Then,
the Budget/Finance Committee will do the new year's schedule for the council' s
consideration at the October 28* workshop.
Mary informed the committee that the City of Laurel received an award from MMIA at
the recent conference. The award is for Third Class cities and towns that achieve the
largest reduction in the Worker's Compensation modification factor. The award will be
announced at tomorrow night's council meeting, under the Ceremonial Calendar. Mary
was instructed to write an article for the Voice detailing other similar awards.
A check for $14,633 for the HOME project was issued today. This is part of the project
income left bom the current program. The contract needs to be signed for the new grant,
and all the project income from the current grant must be spent before the new grant
funding is available.
The next meeting will be on Monday, October 20th at 5:00 p.m. The meeting adjourned
at 6:10 p.m.
Respectfully Submitted,
Clerk/Treasurer