HomeMy WebLinkAboutCC Health Department Bylaws: YelloWstone 0go~
Qty-County ~' oo
:~: o~ Co
Health o, o .
~ Phone: (406) 247-3200 Fax: (406) 247-3202
Department [ 123 South 27th' P.0. BOx 35033' Billings, MT 50i07
Cc,chef 15, 2003
Mayor Bud Johnson
City of Laurel
P.O. Boxl0 jCITY 0F L..,.UR~.L
Laurel, ~ 59044
Dear Bud:
I am writing with regard to your Board of Hea{h position that expires December 31,
2000. This is a three-year appointment by the Mayor of Laurel with consent of the City
Council of the City of Laurel.
I respectfully request an appointment be made by yourself with consent of your City
Council as your earliest convenience allowing us to have representation from Laurel at
our Board meeting in January. I have enclOsed a copy of the bylaws for reference.
Meetings will continue to be held monthly, usually the 4th Thursday of the month from
7:00 a.m. to 9:00 a.m.
I look forward to your decisi6n. Should you have additional questions Please feel free tO
phone me at 259-8161 or Lil Anderson at 247-3200.
Thank yOU,
Edward R. Hammer, Chair
Board of Health:
Cc:Lil AnderSon; Yellowstone City-County Health Department
Carolyn Wenger
YELLOWSTONE Crr~'-CouI~ITY BOAR~ O1~ H~.MoTH
BYIAWS
SECTION I: NAME
The name of the governmental multi-jurisdictional health district established under MCA7-11-110(2)(0
(1997) is Yellowstone City-County Health Department.
SECTION H: PURPOSE
To promote individual, community and environmental health by understanding, anticipating and
responding to the health-related needs of Muntanans in their cornmlmity.
1. To.provide assessment of health status, trends, risks and resources.
2. To provide/participate in health promotion activities.
3. To provide protection from health risks.
4. To assure health service availability and quality.
5. To participate in policy development.
6. To provide leadership, technlcal expertise and administration.
SECTION IH: BOARD oFH~.AL'Hil~EMBERSHH'
A. COMPOSITION
Membership shah consist of not less than twelve (12) members, nor more than fifteen (15) members.
Two (2) members ghall be appointed by the Board of County Commi-~sioners of Yellowstone County.
Two (2) members shall be appointed by the Mayor of Billings with consent of the City Council of
Billings. One (1) member shall be appointed bythe Mayor of Laurel with consent of the City Council of
the City of Laurel. The xemaining 7-I0 board positions will be filled by the Boaxd of Health.
B. LENCTll OF TgRM
After the initial staggered appointments, all positions will be for a period of three years.
C. DUTIES AND RESPONSIBILITIES
The Board shall have the power and authority to:
1. Exercise the duties and functions conferred upon it by the legislature of the State of Montana.
Pax~ 1, Chapter 2 nf Title 50 of the Revised Codes of Montana, including revisions and
amendments, is made a paxt of these bylaws.
2. Employ, evaluate and/or terminate employment of the YCCHD Executive Director and
Health Officer.
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3, Approve annual budget, fiscal policies and rcwicw the fi:nancial position of YCCItD.
4. Annually review and approve personnel polities and employee compensation system.
5. Enter into conh'acts, including thom to receive grant monies, and $o far as the same shall be
consistent with the pmlx~ of enabling legislation and mission of YCCItD. All YCCHD
monies are to be contraO, ed directly to YCCHD governed by the Board of Health.
6. Enter into formal and informal arrangement~, ~e~ts or pannerships with other agencies
or entities that call assi~ ill tho accomplishment of the purpose, goals and objectives of
YCCHD.
7. Rcvio~v grievances ofthe public and employees of YCCHD.
~ D. CONta._acr ~t~ IN'r~,~,ST '
Members have a r~txmsibility to Y¢CHD and m~t ~ive th~ o~sni*~tion his/her loyalty, 4f any matter
in v~ich a meml~r may ~ve a fiaandal interest or sta~d to gain persanatly comes before thc Board or
committ~ the member must excus~ him/herself from ~oti~.
E. VACANCIes
Vacancies occrm'ing other than by expiration of a term will i~ fill~d for the unexpil~d term of Sat Board
member according to Section Ilia of these bylaws. AIl vacancies will be posted for publio notic~ by the
appointing entity.
F. l~ov~
.Any member of the Board who misses three (3) consecutive m~tings without an excuse from the
Chairperson or his/her designee may t~ replaced. Any member, durin~ his/bet term of office, may be
removed f~om office on the gmands that his/her conduct or policy is delrimantal to the Board and its
objectives. Removal on these grounds shall 1~ by two-thirds (~B) vote of the Board mcml~rs ~er the
member hn~ had the opportunity to b~ h~u'd by the Board. The action shall be final.
SECTION IV: OI~ICERS
A. ELIgCTION OF OmCE~
Offi~ of ~e Bo~ s~l ~ el~t~ at ~e ~ ~ m~g of ~h ~n~ y~ ~d ~1 se~e
for a ~dod of one y~, co~mc~ imm~ately u~n el~om ~ Bo~d s~[ el~t a C~erson,
Vi~ C~ ~ 8~ff~r. ~e Ex~ufive D~r ~ ~er rep~nmfive sh~l
~ord ~o ~es for ~1 Bo~ ~om.
B. C~g~ON
~e C~mon s~l conduct ~ ~ ~d speci~ m~t~s of ~e Bo~d; ~s~ ~at ~1 policies of
~e Bo~ ~ appmpda~ly ~l~t~; ~ffo~ ~1 o~ dufi~ ~cideut m ~e offi~ ~ my be
~si~ ~ ~ by ~e Bo~ of D~tom; ~d have an~od~ to ~blish co~ees ~d appoint
memb~ to such ~iRees. ~ C~emon se~es ~ ~ ex~fficio non-voting member of all
co~i~s.
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C. Vlc~-Cmu~ZaSON
The Vice-Chahrperson shall couduct all regular and sp~al meetings of the Board in the absance of the
Chairperson and shall perform such duties as may be assigned to him/her by the Chairperson or the
Board of Directors.
D. SlgCaZTAR¥/TI~ASU~,Za
The Sectary/Treasurer droll meet with the administration to review agency books, and financial status;
present the financial repoll to the finance committee; and report results/minutes of the finance
committee to the full Board.
E, RigMOVAL ~RO~t O~CZ
.An.y duly elected officer during his/her !~rm of office may_be removed from office on the ~ that :-
his/h¢i' conduct or p01icy is d~ental to the Board and its objectives. This is in accordance with
Section III.F. of these bylaws requiring two-thirds (2/3) vote of the membership.
SEc'l'lON V: CoM/m'rr~
b~. EXECUTIVE COM~i-~'~g
~e EX~U~V~ Comm{~ ~ ~ ~mpos~ of~ C~ Vi~-Ch~ ~d Secm~m~r.
~e ~ufive Commi~ s~ a~ for ~e org~i~fion ~ ~! m~ d~g ~te~ ~o~ be~n
Bo~d m~gs. ~e ~ ~u~ ~1, on ~fof~e Bo~ ~d ~ ~pm ~m ~e ~11
Bo~& ev~te ~e ~ffo~ ff~e Ex~ufive D~or ~d H~ Offi~ on ~ ~ b~is. ~ey
s~ fl~ supe~se ~ imptemen~on of pm~m~, ~li~ ~ financifl d~isiom of ~e Bo~.
~e ~ of~e Bo~ ~ ~o~t a F~ Commi~ ~o ~11 ~ve respo~ihiliW for
re~e~g fll YCC~ fi~ ~m, budg~ ~d finand~ pofici~. ~e ~mmi~ ~h ~e
reco~en~fio~ to ~e ~ Bo~d for approve.
C. PE~EL Co~nzg
~e C~ of~ B~ ~y ~t ~fi~ m ~e YCC~ P~o~el Co~ee ~o ~11
Mve r~ibHiW f~ ~g ~o~el ~lici~, ~nefit p~ cl~sifi~fion p~ ~d employee
stiles. ~e co~ m~ ~11 m~e ~co~fio~ m ~e ~1 Bo~d for appmvfl.
D. NO~AT~G COM~EE
A No~g Commi~ ~y ~ ~inted to ~view a~li~fiom, ~nduct ~te~iews, develop a slate
of offi~ for ~e ~ eicon ~d m~ r~en~fio~ to ~ ~l Bo~d for v~cy
~pl~m~ at te~ e~on or for a v~cy o~ due to vol~ or invol~ t~ation.
E. BY~WS COMM~EE
Bo~.
F. AD H~
~e Ch~ of~e Bo~d may appoint ad h~ ~i~s ~ ne~ss~ to a~omplish ~e goals of~e
Bo~d ~d YCC~.
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SECTION VI: BOARD LIAISONS
A. DEEP, INa CLINIC LL~ISON
The chairperson will appoint a member to serve as the liaison to the Deering Clinic Board.
B. GOVERNMENT LIAISON
For the Board members appointed by a §ove~ment entity, one representative will be appointed by the
chairperson to act as the liaison to the appointing entity.
SECTION VII: ~I~.I~.TINGS
...... A.' PO~C
The ~r~ or ~er desi~ee s~ no~ Bo~ mem~m of~l m~ ~d speci~ m~gs. A
~en ~e~ for ~e m~g s~l a~m~y ~e nofifi~tiom Public notice of ~ ~ m~gs
s~i ~ ~r~g to MCA 2-3-203.
B. ~GU~ ~E~GS
A re~ m~ of ~e Bo~d ~1 ~ hel~ ~ ~ ~ pmvid~ ~ S~on VH. A. of ~e bylaws, at
a p~d~i~t~ pl~ ~ ~e com~fible ~ m~. ~e Bo~ ~1 hold re~ m~gs q~erly
~d more o~en ~ n~. ~1 ~ m~tinEs ~H be ~ndu~ ~ a~r~ ~ open meeting
r~remen~ ~d ~m~ ~e to be ~ ~ a ~ memb~.
C. SPE~ ~ET~aS
· e c~o~ or ~y ~o mem~ of~e Bo~ ~d may be held at ~y pr~i~ p~ ~d
for ~y p~se ~}u~ ~ ~g of ~y p{~ of ~teufi~ ~d. ~1 s~ci~ m~gs ~11 b~
~nduct~ ~ ~rd~ ~ op~ m~ng r~ ~d min~s ~ ~ be r~ by a s~
mem~.
D. E~ SE~Iow
~e Bo~d ~y ~nduct ~ or ~y p~ of a m~g ~ execu~ve se~ion accor~ng ~o MCA
SECTION 'V-IH: VOTING AND QUORUM
A. VO~G
A majority of the members appointed to the Board shall constitute a quorum for the transaction of
business at any meeting, except that a vote of not less than two-thirds (2/3) of all members shall be
required to:
1, Amend or add to these bylaws,
2. Remove an officer of the Board,
3. Remove a member of the Board, and
4. Add additional Board members above twelve (12).
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B. PRoxY
There shall be no voting by proxy.
SECTION IX: REPORTS
A. MllrOTES
Minutes of all regular and special meetings of the Board declared to be open shall be retained and signed
by the secretary, or representative. Minutes will be provided to members prior to the next regular
meeting and acted upon by the Board at a subsequent meeting. All minutes shall be retained in the
YCCHD Administrative Offices, shall be placed in a "Minutes Book", and shall be available for
inspect/on by the public ............
B. RULES AND REGULATIONS '
Rules, regulations and poi/c/es adopted by the Board shall be kept in a "Rules and Regulations" section
of the "Minutes Book".
C. A3U~A~ Fm,~nc~ REPOgT
The Board shall annually render a report of YCCtID's financial condition to the City Councils of Laurel
and Billings and the Board of County Commissioners of Yellowstone County, Montana.
SECTION X: RULES AND REGULATIONS
The Boa_rd may adopt rules and regulations ouly for those purposes defined in the MCA Part 1, Chapter
2 of Title 50, including future revisions and amendments.
SECTION XI: ~'ISCAL YEAR nNV BUDGET
A. FISCAL YEAR
The fiscal year of the. Board begins on-thefirst day of July.
B. BOARD FINANCING
The Board is financed in accordance with the MCA 50-2-111, and receives funding through federal,
state, private funds and the Health Mill through the County mill. levy. The Board will present the budget
on County mill dollars each year to the Board of County Commissioners for approval.
C. BUDGET
The Board shall approve, and adopt the budget for each riseal year on or before the first day of July each
year.
SECTION XII: EXECUTIVE DH~ECTOR
A. EXECUTIVE DIRECTOR APPOINTMENT
The Board shall appoint an Executive Director and fix the salary.
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B. RESPONSIBILFrIES
The Executive Director shall:
1. Act, personally or ttLrO.gh a representative, as secretary at all meetings of the Board,
2. Keep the "Minutes Book" and "Rules and Regulations",
3. Be responsible for the employment, or termination of employment of all YCCHD employees,
4. Manage and supervise YCCttD,
5. Sign contracts, and
6. Accept, account for and disburse funds for YCCHD.
SECTION Xi'l'l': ]:l'E~dbT~ OFIqCER
A~ APPOINTMENT
The Board sh~l appoint a Health Officer and fix the salary.
B. I)trrms
The Health Officer shall perform duties as outlined in MCA 50-2-118 and all subsequent revisions and
C. ACTING HEALTH OFFICER
The Medical Director or Executive D/rector may act as Health Officer and p~fform those duties as
outlined ia the job description.
SECTION X[V: AMENDMENT TO ~ BYLAWS
The. sc bylaws, except those sections or parts of sections based upon statutory authority, may be altered,
or repealed and new bylaws adopted by the Board in accordance with Section VIII. A. 1. of these
bylaws.
SECTION XV: PARLIAMENTARY PROCEDURES
The board shall follow Roberts Rules of Order, the latest edition, at its meetings.
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