HomeMy WebLinkAboutDepartment Head Meetings Minutes 09.02.2003 MINUTES
DEPARTMENT HEAD MEETING
SEPTEMBER 2, 2003 3:00 P.M.
PUBLIC WORKS DEPARTMENT
PRESENT: Mayor Bud Johnson Ma~ Embleton Peg Arnold
Larry McCann Jan Faught Jean Kerr
Steve Klotz Rick Musson
Purchasing Policy · Draft copies were distributed.
· Mayor requested department heads to review and provide input.
Planning review process · Sign off sheet has been developed.
· Need to title as Planning Review Sign Off Sheet.
· Includes Steve, Larry, Rick, and Fire Department.
· Cheryll will need to make an extra copy to include with Planning Board paperwork.
· Mayor asked Larry to prepare a memo to explain the process to the council.
Disaster coordination preparedness · Emergency services coordinator replacement needed.
· Mayor stated that no one has applied.
· Rick and Jan stated that Miles Walton is interested in the position.
· Individual needs to bc able to consistently attend the Local Emergency Planning
Committee (LEPC) meetings on the first Thursday o£each month at 10:00 a.m.
· County Emergency Services Department asked the City of Laurel to sign off on a county
response process that does not name the City or specify its involvement.
Committee meetin~ minutes
· Public Works Committee minutes of August 11, 2003
o Riverside Park building leases were discussed at the meeting.
· Steve said that a sample lease and recommendation would be presented to
council.
· If something needs to be changed, it needs to be done now.
o Plan for bus parking
· Bill Staudinger stated that he had a letter from MDOT stating that they
were in favor of the plan submitted for the bus parking.
o Gene Tuka stated that he would like to be involved with the leases when they are
reviewed because of his knowledge of the park.
· Board of Adjustments minutes of August 12, 2003 and August 20, 2003.
o Attorney issued a process to give guidelines regarding the ability of the Board of
Adjustments.
o Letter gives guidelines under which variances can be granted.
o Steve asked when a variance could be granted if, as the attorney's letter stated,
"under no circumstances shall the board of adjustments grant a variance where
prohibited by ordinance."
Department Head Meeting Minutes of September 2, 2003
Other
u Request for Qualifications for City Attorney
o RFQ sheets were previously distributed to department heads.
o Mayor asked department heads to list a maximum of six qualifications needed for
this position.
o Department heads to complete list and give to Bud by Tuesday, September 9th.
* Disaster exercise scheduled for September 21 st and 22nd has been cancelled due to the
fires and rescheduled for March 2004.
o Jan will write a memo to council regarding this.
· Jan received the Department of Labor's proposed changes for EMT's.
o Jan will attend the public hearing scheduled for September 20th.
o Mayor asked Jan to present a report regarding the meeting.
· Rick mentioned that school is open.
o City of Laurel received another SRO Grant.
o Rick will present it at the council workshop on September 9th.
o If possible, Roger Heimbigner will be invited.
u Efforts are being done to bring the building (court/council chambers) into compliance.
· C.I.P.A. (Children's Internet Protection Act) requirements for Internet filtering at the
library.
o Peg stated that the City of Laurel does not receive funds and does not have to
comply.
o The Acceptable Use of the Internet Policy will be rewritten.
· Peg will be on vacation the week of September 15th.
· Auditors are here this week.
o Auditors may visit with department heads regarding fraud and improprieties.
· Mary distributed copies of an e-mail regarding State surplus items.
· A computer was down at the WTP this morning and a new box will need to be purchased.
The meeting adjourned at 3:24 p.m.
Respectfully submitted,
Council Secretary
Laurel Ci~ Voice
November 26, 2003 Laurel City Voice
Articles due to Cindy by November 3rd
· CIP
Future:
Right-of-way fees - solid waste
Bid for material and services - public works
Inclusion of 8t~ Avenue in current residential light district
Council/Planning Board
Feedback from attendance at meetings
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