HomeMy WebLinkAboutDepartment Head Meetings Minutes 05.06.2003 MINUTES
DEPARTMENT HEAD MEETING
MAY 6, 2003 3:05 P.M.
OLD COUNCIL CHAMBERS
PRESENT: Mayor Bud Johnson
Steve Klotz Cathy Gabrian
Rick Musson Peggy Arnold
Jan Faught Matt Erekson (3:10)
Tim Reiter Jean Kerr (3:15)
Mayor's exl~lanation
· City attorney recently wrote a letter with some accusations.
o The county attorney reviewed the letter.
o No criminal things were involved.
o Recovery will take awhile.
· Two needs clarified:
c) Training is needed
· Satisfying need with AEM
· Personnel processes and files
o Meeting on Saturday, April 26th
· Identified personality traits and abilities
· Help to work together
· All personalities and abilities are needed to take the city forward.
· Challenge to understand each other's abilities and strengths to make use of them.
· Mayor stated that input is needed and desired.
· Mayor is making effort to learn lessons and encourage views from all personality types.
· Will result in better processes and decisions for the city.
Department head trainin~ with AEM: date and who · First session consisted of general training
· Primary focus of second session will be on department heads
· Discussion regarding attendance - department heads and other individuals
· Tentatively scheduled for Tuesday, May 27th, at 1:00 p.m. at the library
· Labor/Management Cooperation Committee is scheduled for Tuesday, May 13th, from 12:30
to 3:30 p.m. at the library.
Human Resource update · AEM is scheduled to spend 2 days/week to work on personnel records
· End result will be a definite process for personnel records
· Peg will bring new library employee records to city hall.
· Cathy will ask AEM if ambulance volunteers should be included in the personnel records.
Committee minutes: · City-County Planning Board - April 3, 2003
· Public Works Committee - April 7, 2003
Department Head Meeting Minutes of May 6, 2003
o Question regarding statement in minutes: "When Tom talked to the City Attorney,
he was advised to sue the city and the individual that owns the mess."
· Matt stated that he advised him to bring nuisance action against the
individual.
o Jean, Matt, and Gary presented the situation at a recent council workshop and
suggested that the ordinance be rewritten to clarify questions on junk vehicles.
· Public Works Committee recommendation that mayor direct the public works director, code
enforcement inspector, city attorney, and the city judge to review and rewrite the ordinance
so it would be enforceable.
Budget - CIP
· Budget presentation schedule
o Monday, May 5th
· Mary - Clerk/treasurer
· Rick- Police
o Wednesday, May 7th
· Steve - Public Works
o Monday, May 12th
· Matt- Attorney
· Jean - Court
o Wednesday, May 14th
· Jan - Ambulance
o Wednesday, May 28th
· Larry - Public Utilities
· Terry - Fire Department
· CIP schedule
o Have lists done and ready to be rated
o Get information to Mary so spreadsheet can be completed
o Next meeting on Wednesday, May 14th, at 3:00 p.m.
Purchasing Policy · Committee mcmbars - Mike Zuhosld, Mary, Larry, Steve, Neva, Jan
· Rick to ask Mike regarding draft of Purchasing Policy for review at June 3rd meeting.
· Committee may need to meet prior to department head meeting.
Follow up on planning review process
· Put on June 3rd agenda
Other
· Web page is being developed
o Departments need to submit information and pictures.
o HIPAA privacy information will be posted on the website.
o Websites: ci.laurel.mt.us (county website) and mylaurel.com (through Technical
Edge)
o Can edit mylaurel.com website
o Cannot keep both websites; ci.laurel.mt.us website will be moved to mylaurel.com
with a month
2
Department Head Meeting Minutes of May 6, 2003
o Proposal from Technical Edge to host city's e-mail
o If county lets go of the site, Technical Edge could host- el.laurel.mt.us.
· New DUI laws
o Jean Kerr presented information.
o Any person with second or subsequent DUI conviction must have interlock installed
on every motor vehicle that is accessible to them.
o If individual does not comply, vehicle can be seized and put up for auction.
o Need to set up policy and protocol
· Rick, Jean, Matt to review.
· House Bill No. 94
o Indicates that all meetings of governing bodies, boards, and committees must allow
for public input on their agenda.
~ Cindy will distribute copies of bill and wording to allow public input from cotmcil
agenda.
~ Need to consider time length at very beginning in order to control.
· Labor/Management Cooperation Committee minutes
~ Computer crashed - will get information
· City surplus auction
o Get surplus lists to Mary by May 13th
o Cannot sell items without council declaring as surplus
o Ambulance may use computers that are surplus.
o Fire department wants to sell fire truck as soon as possible.
· Water line insurance program
o Discussion regarding whether city could pay itself for repairs done by the crew
o Program originally designed to pay contractors who repair curb boxes, etc.
o Cathy to give Bud a copy of the resolution.
o Needs to be reviewed to see whether it would be allowed.
o Change in the program may be needed.
o Discussion regarding charges between funds.
· Disaster coordination preparedness
o Steve/Mayor placed on next agenda.
· SRO Grant
~ Rick will apply for SRO Grant again.
· Peg will be gone for the next department head meeting.
· Ambulance training
o Jan asked for permission to attend a conference in Belgrade
o Mayor said to submit PO.
The meeting adjourned at 4:00 p.m.
Respectfully submitted,
Cindy Allen
Council Secretary
3