HomeMy WebLinkAboutBudget/Finance Committee Minutes 09.02.2003 MINUTES
BUDGET/FINANCE COMMITTEE
SEPTEMBER 2, 2003 5:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT: Chairman Ken Olson Mark Mace
Bud Johnson Gay Easton
OTHERS PRESENT: Mary Embleton
The Budget/Finance Committee meeting was called to order by Chairman Olson at 5:03
p.m. There was no public in attendance.
The minutes of the August 19, 2003 regular meeting were approved as submitted.
August claims totaling $337,436.69 were reviewed and the committee unanimously
recommends approval by the council.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Consulting services - m~ayor $ 2,073.35
Public defense - court $ 547.43
Public defense - court $ 525.31
After-hours eaH out to repair repeater - police $ 661.00
Auto Repair Reference Center service - library $ 550.00
Portable toilet rental for 4th of July - parks $ 600.00
STREET MAINTENANCE FUND:
I00 tons cold mix $ 4,000.00
WATER FUND:
New computer - plant $ 1,000.00
Alum chemical - plant $ 2,765.75
Repair clamp & top section - system $ 880.08
SEWER FUND:
24-hour effluent test - plant $ 600.00
The Comp/OT reports were reviewed for pay period ending 8/17/03.
The Payroll Register for PPE 8/17/03 for $120,525.96 was reviewed and the committee
unanimously recommends approval by council.
Budget/Finance Committee
September 2, 2003
Page 2.
Mary informed the committee that the field audit for FY 2003 began today. Bud stated
that the WRDA grant issue will be reviewed.
Under other issues, Mary explained to the committee that a last-minute revision was
made to the final budget. The debt service that was budgeted in the Fire Department was
transferred to the city shop. This was done to budget for the Intercap loan payment on
the funds borrowed to purchase the old MDT maintenance site. The fire department has
no current debt; as the loan for the fire tender truck has been paid in full. Chairman
Olson stated that the budget calendar needs to be set and followed to allow for
distribution of the final budget document in time for council to review. Mayor Johnson
reiterated the advantages to management to be able to pass appropriation approval by
July 1st. Discussion followed. At the conclusion of the audit, the committee will meet to
formulate a timeline to pass the budget appropriations by July 1~t. Bud also stated that
the audit will probably mention administrative charges again, and he plans to address the
issue.
Gay stated he will be gone the remainder of the month, and suggested that an
announcement be made at the council meeting tonight to ask for a volunteer to act as an
alternate in his place on the Budget/Finance Committee.
The next meeting will be on Monday, September 15t~ at 5:00 p.m. to allow time to define
issues for next year's budget process. The meeting adjourned at 5:35 p.m.
Respectfully Submitted~, ~
ary . n, Clerk/Treasurer