HomeMy WebLinkAboutBudget/Finance Committee Minutes 04.07.2015 MINUTES
BUDGET/FINANCE COMMITTEE
APRIL 7,2015 5:30 P.M.
CONFERENCE ROOM
MEMBERS PRESENT: Chuck Dickerson Tom Nelson
OTHERS PRESENT: Shirley Ewan Mayor Mace
Co-Chairman Nelson called the regular meeting of the Budget/Finance Committee to order at 5:30 p.m.
There was no public in attendance.
The minutes of the March 17,2015 meeting were reviewed and approved via motion by Chuck, seconded
by Mark and passed unanimously.
Chuck made a motion to approve the claims in the amount of$715,896.90 for Council consent. Shirley
stated that there were 2 large payments in this month's claims,one to Williams Brothers in the amount of
$308,140.39 and the other to Great West Engineering in the amount of$199,578.49. Tom inquired as to
why Great West was so high. Shirley stated there were several projects in this month's bill, including the
Sewer Project,Thomson Park Sidewalks,the Small Cap Project around the High School and the Water
Intake Project. Mark seconded the motion,all in favor,motion passed.
There were no purchase requisitions presented to the Committee.
The Comp/OT reports for PPE 3/15/15 and 3/29/15 were reviewed by the Committee. There were no
questions.
The third quarter Employee Leave Report was reviewed by the Committee. There were no questions.
The Payroll Registers for PPE 3/15/15 totaling$170,378.94 and PPE 3/29/15 totaling$180,817.89 were
reviewed by the Committee. Motion was made by Chuck, seconded by Mark,to recommend Council
approval of the payroll registers. Motion passed.
Clerk/Treasurer Comments:
Update on Wireless Microphones Shirley stated that the microphones will be delivered and hooked up
on April 28th.
Clerk Institute Shirley asked the Committee if anyone was interested in attending the Clerk Institute in
May and if so had they filled out their forms. Tom handed in his form. The Mayor will ask the rest of the
Council members at tonight's meeting.
Mayor's Comments:
The Mayor let the Committee know that representatives from BNSF and MRL will be at the workshop on
April 14th. He stated that BNSF only uses the tracks through Laurel and MRL has control of these tracks.
The Mayor would like to make sure the representatives are first on the workshop agenda and that they
will be sent a copy of the agenda. Shirley will let Cindy know.
Other:
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Budget/Finance Committee
February 3,2015
Light District Discussion Shirley stated that this has already been discussed at the last Council
Workshop and she is going forward with adding Foundation to Light District#2.
Sidewalk Program Shirley explained that the Keith has sent the Sidewalk contract to R&H Concrete
and has not heard back from them as of today's date. Due to the amount of sidewalks on the first round
of repairs the City is required to pay Davis/Bacon wages to the Contractor. Heidi and Shirley have
discussed the issue and feel that the residents should not be penalized due to P&H Concrete not fulfilling
their contract,therefore the City will absorb the cost between normal contractor wages and the increase
due to Davis/Bacon wages needing to be paid. The cost to the City will be around$20,000 and will be
paid out of the Sidewalk Program Funds. Any new sidewalks that are being repaired will be done in
smaller increments.
For next agenda:
The Committee would like an update on the Septic Hauling System and the East Main Lift Station.
Shirley will inform Kurt.
Chuck informed the Committee that he will be out for the next Budget/Finance meeting.
The next regular Budget/Finance meeting will be Tuesday,April 21,2015 at 5:30 p.m.
The meeting adjourned at 6:15 p.m.
Respectfully submitted,
/CC (LL y a
Shirley Ewan, Clerk/Treasurer
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