HomeMy WebLinkAboutBudget/Finance Committee Minutes 08.19.2003MINUTES
BUDGET/FINANCE COMMITTEE
AUGUST 19, 2003 5:15 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT:
Chairman Ken Olson
Mazk Mace
Gay Easton
Bud Johnson (late)
OTHERS PRESENT:
Cathy Gabrian
The Budget/Finance Committee was called to order by Ken Olson at 5:15 p.m. There
was no public in attendance.
The minutes from the August 5, 2003 meeting were reviewed and approved.
The committee reviewed the July Financial Statements and recommended approval by
the council.
The following purchase requisitions were reviewed and approved.
GENERAL FUND
Concrete work and bench mounting in front of city hall. $ 600.00
WATER FUND
New downstream line at WTP $ 573.86
20001bs. chlorine $ 828.13
Almn $ 2,707.85
SEWER FUND
20001bs. chlorine $ 828.13
SOLID WASTE
Deductible for collision with gazbage truck $ 1,500.00
The committee reviewed the Comp/OT reports for PPE 8/3/03.
The Payroll Register for PPE 8/3/03 totaling $121,607.69 was reviewed and the
committee recommends approval by council.
(Bud Johnson came at this time.)
In regard to the Financial Statement, there was discussion regazding the increase in cash
in the sewer fund over the past year.
Budget/Finance Committee
August 19, 2003
Page 2
Bud stated that he reviewed the previous yeaz's audit comments with Mary. The auditors
recommended that the utility billing adjustments be reviewed by the Budget/Finance
Committee. Bud presented the adjustments from January 2003 through July 2003. The
only unusual one is the Cenex Refinery adjustment that everyone is aware o£ From
here on out, the committee will receive these on a monthly basis.
The Juue Journal Vouchers #298-300 and the July Jourual Vouchers #301-303 were
approved.
Discussion followed regarding the audit and the budget process. Gay recommended that
the Budget Finance Committee make a request that the auditors schedule an exit
interview at the onset of this yeaz's audit and that next yeaz's audit be scheduled before
they leave this year.
The committee would like to see next yeaz's budget calendar developed shortly and work
towazd a redesigned budget document that is easier to read and understand. Also, they
feel it needs to be completed in a more timely manner, allowing all involved, plenty of
time to complete.
The next meeting will be on Tuesday, September 2"d at 5:00 p.m. The meeting adjourned
at 5:40 p.m.
Respectfully Submitted,
~~,~
Cathy Gabrian
Deputy Clerk