HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.15.2003 MINUTES
BUDGET/FINANCE COMMITTEE
JULY 15, 2003 5:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT: Chairman Ken Olson Gay Easton
Mark Mace Bud Johnson
OTHERS PRESENT: Mary Embleton
The regular meeting of the Budget/Finance Committee was called to order by Chairman
Ken Olson at 5:05 p.m.
No public attended the meeting to offer public comment.
The minutes for the July 1, 2003 Budget/Finance regular meeting were approved as
presented.
June Journal Vouchers #290 - 297 were reviewed by the mayor and approved. Mary told
the committee that there would be more June JV's and year-end JV's as she completed the
end of the year tasks prior to the auditors arrival on September 2nd.
The June 2003 Financial Statements were reviewed by the committee. Revised stateraents
will be issued when the year-end work is completed. There was discussion regarding Fund
#8010 and the issue will be reviewed with the auditors. The fund will be eliminated if
possible. The committee recommends approval of the statements by the council.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Health insurance consulting - council $ 1,187.50
Clothing allowance for 11 police officers - police $ 5,940.00
· Repair & maint, of city hall/court building - building $ 1,995.00
The committee reviewed the Comp/OT reports for PPE 7/6/03 and comments were made
regarding the July 4th holiday man-hours.
The Payroll Register for PPE 7/6/03 totaling $124,066.45 was reviewed and the committee
recommends approval by the council.
Mary presented the Budget Changes that have been proposed to date. New pages for the
Preliminary Budget booklet have been prepared, and the committee briefly reviewed
them. The council will receive the changes at tonight's council meeting. The General
Fund changes increase the proposed deficit to $138,196. Discussion followed regarding
other proposed changes, such as the park district, etc., and how to bring them forward.
Budget/Finance Committee
July 15, 2003
Page 2
Mary informed the committee that she finally received acknowledgement fi-om InfoOne
to prepare benefit statements again this year. She will prepare the necessary information
and send it to them as soon as possible.
The next Budget/Finance meeting will be held on Tuesday, August 5t~ at 5:00 p.m. The
meeting adjourned at 5:30 p.m~
Respectfully Submitted,
Clerk/Treasurer
CITY HALL ~
City Of Laurel
PUB WORKS: 628-4796
WATER OFC: 628-743 !
COURT: 628-1964 P.O. Box 10
FAX: 628-2241
Laurel, Montana 59044
Clerk/Treasurer
DEPARTMENT
July l5, 2003
TO: Mayor Bud Johnson
Council Members
FROM: Mary IC Embleton
Clerk/Treasurer
RE: Budget Changes
The following is a list of proposed changes to the 2003-04 Budget:
Increase appropriations for Public Works Director ia Professional Services by $7,000
for appraisal of ground at the end ofS. 4t~ - offset by grant revenue.
· Increase electrical costs that were under contract.
· Increase General Fund Building Maintenance by $7,000 for repairs to the City Hall
building.
· Add On-Call Pay.
· Adjust health insurance premiums.
· Change City Attorney to ½ year employee and ½ year contract.
The above changes will appear in the "Budget Change" column of the new
Revenue/Expenditure Summary reports that are being distributed this evening. The overall
changes, by Fund, are included in the Budget Schedule sheets.
There are no Revenue changes reflected at this time, i.e. the revenue proposals for Cable TV
Franchise Fee, Park Maintenance District, nor Street Maintenance are not included at this time.
Please feel ~ee to contact me with any questions you may have.
ClOd Of Laurel is an EEO Employer
Equal Housing Opportunity