HomeMy WebLinkAboutBudget/Finance Committee Minutes 07.01.2003 MINUTES
BUDGET/FINANCE COMMITTEE
JULY 1, 2003 5:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT: Chairman Ken Olson Mark Mace
Bud Johnson
OTHERS PRESENT: Mary Embleton
The Budget/Finance Committee meeting was called to order by Chairman Olson at 5:05
p.m. There was no public in attendance.
The minutes of the June 17, 2003 regular meeting were approved as submitted.
June claims totaling $785,576.92 were reviewed and the committee unanimously
recommends approval by the council.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Public defense - court $ 757.50
Medicare module for ambulance program - clerk/treas $ 1,795.00
Replace tank-to-pump valve on Engine 1 - fire $ 548.08
Rep]ace power unit for dump truck - cemetery $ 532.64
POLICE TRAINING FUND:
Install DVD-RW device on server & add memory $ 1,895.00
WATER FUND:
Parts to rebuild rental pump - plant $ 7,000.00
Repair clamp - system $ 800.00
Repair E. 1~t St. and Main street - system $ 2,358.00
SEWER FUND:
Parts for jet fodder - system $ 850.00
The Comp/OT reports were reviewed for pay period ending 6/22/03, and comments
were made.
The Payroll Register for PPE 6/22/03 for $117,673.05 was reviewed and the committee
unanimously recommends approval by council.
Budget/Finance Committee
July 1, 2003
Page 2.
Mary informed the committee that a list has been started to document changes to the
Preliminary Budget. Due to the recent announcement that Northwestern Energy will
not honor the reduced electricity rotes negotiated by the Momana League of Cities &
Towns, adjustmems to the electricity appropriations budgets will be needed. Any
adjustments will be reflected in the "Budget Changes" eoluum. Discussion was also held
regarding the public hearing on the budget. Mary recommended that the hearing be
continued until the taxable valuation is received from the state, and the budget becomes
The Banking Services comparison was reviewed and discussed. Yellowstone Bank
appears to provide the services needed by the city at this time. The matter will be
scheduled for further review and discussion in October.
Mary gave a brief report on the HOME Grant Adminiatration workshop she attended
on June 17th in Helena. The grant program is a HUD sponsored housing program
administered through the state. There are many requirements and regulations. Casey
Joyce of BSEDA also attended the workshop, and he met with Mary and Bud on 6/27 to
review the workshop and begin preparations to administer the existing program income
($61,000+), which has to be spent prior to spending any of the $280,000 in new grant
monies. Bud is working on re-activating the Laurel Advisory Committee. Discussion
followed.
Mary repotted that the final workshop for GASB 34 was held on June 19th. The session
focused on the new format for the Annual Financial Report. The city does not have to
comply with the new reporting format until 2004. Mary again stressed the need for
mayor and council input for the Management Discussion and Analysis portion oftbe
report. Bud stated that he would be willing to assist if Mary could produce the budget
document in a more user-friendly format.
No other issues came before the committee
The next meeting will be on Tuesday, July 15th at 5:00 p.m. The meeting adjourned at
5:45 p.m.
Respectfully Submitted,
Clerk/Treasurer