HomeMy WebLinkAboutBudget/Finance Committee Minutes 06.03.2003 MINUTES
BUDGET/FINANCE COMMITTEE
JUNE 3, 2003 5:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT: Chairman Ken Olson Gay Easton (5:30)
Mark Mace Bud Johnson (5:20)
OTHERS PRESENT: Mary Embleton
The Budget/Finance Committee meeting was called to order by Chairman Olson at 5:20
p.m. There was no publie in attendance.
The minutes of the May 19, 2003 regular meeting were approved as submitted.
May elaims totaling $464,131.89 were reviewed and the committee unanimously
recommends approval by the council.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Public defense - court $ 554.02
Data rack enclosure & rewire hub - clerk/treas (split) $ 562.50
4 spine boards - amb~anee $ 519.80
Insulation repair/replacement - shop (fire) $ 8,727.00
Surveying & consulting - cemetery land $ 712.50
Books- library $ 600.00
½ of contracted fee for pool management - pool $15,000.00
9-1-1 FUND:
Digital voice recorder and accessories $11,737.00
WATER FUND:
Computer for both water & sewer operations - plant $ 2,500.00
LMI pump-plant $ 1,500.00
Alum for water treatment -plant $ 2,758.81
Emergency use of ditch water - plant $ 3,000.00
Data rack enclosure & rewire hub - system (split) $ 562.50
Repair line damaged by stop light construction - system $ 1,010.00
SEWER FUND:
Chlorine for sewer treatment - plant $ 828.13
Data rack enclosure & rewire hub - system (split) $ 562.50
SOLID WASTE FUND:
Data rack enclosure & rewire hub - system (split) $ 562.50
Budget/Finance Committee
June 3, 2003
Page 2.
The Comp/OT reports were reviewed for pay period ending 5/25/03. The committee
questioned the "time slipping" issues appearing on one report. The matter will be
researched further.
The Payroll Register for PPE 5/25/03 for $89,119.30 was reviewed and the committee
unanimously recommends approval by council.
Mary presented the committee with the Preliminary Budget document. It was reviewed
briefly, since the council meeting to follow will include the full presentation. The
committee indicated that the General Fund should be the focus of the council
presentation. Chairman Olson acknowledged the hard work by the clerk/treasurer, and
Mark seconded the acknowledgement.
Mary was given the go-ahead to proceed with the data rack and wiring for the server/hub
area. She also informed the committee that Technical Edge Consulting expressed
concern that the server may be reaching its maximum storage capacity. A meeting will
be scheduled in the near future to address the issue.
The Banking Services comparison will be presented at the next meeting. A formal RFP
and contract will be prepared in the next couple of months. Bud and Mary will meet and
establish a timeline for the process.
The second draft of the Accounting Policies and Procedures was to be presented at
this meeting, but due to other priorities, it is not ready at this time. Again, Bud and Mary
will meet and set a new deadline.
Mary reported that the final workshop for GASB 34 is scheduled for June 19th. A
legislative update will also be included in the meeting. She encouraged the mayor and
council members to attend if possible.
No other issues came before the committee
The next meeting will be on Tuesday, June 17* at 5:00 p.m. The meeting adjourned at
5:55 p.m
Respectfully Submitted,
Clerk/Treasurer