HomeMy WebLinkAboutBudget/Finance Committee Minutes 04.15.2003 MINUTES
BUDGET/FINANCE COMMITTEE
APRIL 15, 2003 5:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT:
Chairman Ken Olson
Mark Mace
Gay Easton
Bud Johnson
OTHERS PRESENT:
Mary Embleton
The regular meeting of the Budget/Finance Committee was called to order by Chairman
Ken Olson at 5:04 p.m.
Mayor Bud Johnson presented AEM's proposed contract and timeline for human
resource and safety services. He will present it at the April 29th workshop, and schedule
it for the May 6th council meeting for approval.
Mayor Johnson also stated that there was a change of opinion regarding the Cenex water
bill adjustments, and will schedule the issue for the April 29~ workshop. He
recommends that any change should be done after the raw water is restored, and bill
Cenex in arrears.
The minutes for the April 1, 2003 Budget/Finance regular meeting were approved as
presented.
March Journal Vouchers #272 - 278 were approved.
Mary reviewed the March, 2003 Financial Statements with the committee. She noted some
General Fund revenue excesses, such as workers comp dividends, special fire billings, and
cemetery lot sales. A review oftbe HB124 distributions between funds will be done to make
sure they are appropriate. Some of the General Fund departments are experiencing excesses
in their expenditures, such as the mayor, building dept., shop, and some of the unanticipated
expenses causing those areas of concern were discussed. The committee recommends to
council to approve the financial statements.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Registrations for Mary & Cathy to attend Institute - C/T
Lights, siren, & other equip, for motorcycle - police
Hook up power to bathrooms at Ponderosa Park - parks
$ 585.00
$ 2,754.90
$ 575.00
STREET MAINTENANCE FUND:
Deductible for vehicle collision during snow removal
$ 1,500.00
BudgeffFinance Committee
April 15, 2003
Page 2
FWP TRAILS GRANT:
3 pads for tables and 1 pad for bench ~ South Pond
$ 1,150.00
The committee reviewed the Comp/OT reports for PPE 3/30/03. Discussion was held
regarding department head and/or staff attendance at committee meetings. Mayor Johnson
will clarify.
The Payroll Register for PPE 3/30/03 totaling $111,255.51 was reviewed and the committee
recommends approval by the council.
The committee reviewed the draft response to the audit comments. Discussion
followed. Bud and Mary will prepare the final response and send it to the Dept. of
Administration before the end of the month.
Mary asked the committee to consider forwarding a Cable TV Franchise ordinance to
the council. The city needs to tap every revenue source available, and this source has
remained untouched. Discussion followed. The committee recommends consideration
by the council. A draft ordinance will be presented to the council workshop soon.
Under Other matters, Mary presented the Quarterly Report for FY'03 for quarter ended
March 31, 2003. The written report will be distributed to the council tonight, and a
verbal report will be given by Mary at the May 6t~ council meeting. Mary reported that
the announcements for the siren testing dates were sent to Cable Montana to be put on the
public service channel. She also reported that the documents for closing on the 2003
Water Revenue Bonds have been reviewed, and is scheduled for closing on April 21 ~t.
The next Budget/Finunce meeting will be held on Tuesday, May 6~ at 5:00 p.m. The
meeting adjourned at 5:40 p.m.
Respect fully Submitted,
Clerk/Treasurer