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HomeMy WebLinkAboutPark Board Minutes 03.05.2015 City of Laurel Park Board Workshop minutes Thursday, March 5, 2015 In attendance were Scot Stokes, LuAnne Engh,Bruce McGee,and Gretchen Paulson. Absent was Chuck Dickerson and Amy Pollock. Called to order at 5:30 pm. Others in attendance:Curtis Lord,LRGC; Nick Kisch, Laurel Horseshoe Pitchers; Iry Wilke, LRGC; Kurt Markegard,city staff; Howard Rickard,Jaycees;Jennifer Reis, Laurel Outlook. 1. Public comment Nick Kisch from the Laurel Horseshoe Pitchers was in attendance to listen to the Riverside Park discussion. 2. Pool Committee update& Laurel Community Foundation creation Rate change issue-they are not recommending to change the rates at this time, keep pricing at $2. City sets the pricing when YMCA was running it to allow the city the flexibility to have$1 Sundays. The YMCA aquatics director will get the city a contract to consider after they return from travel commitments. Kurt received a second bid for a pool pump plus install without other equipment upgrades or electrical at approx$7,500, half of the previous bid from Watco Pools. Even with this bid,the city would need to separately order 1 ladder that has rusted through. Laurel Community Foundation: meeting on Monday March 9th at 5:30pm. The Foundation has a board of directors,an accountant and lawyer plus seed money to get it started. This foundation will be used by the Save the Pool Committee as a holding location for the pool funds,it will be run separately from the pool committee. 3. Park leases-Riverside Park Iry Wilke and Curtis Lord from the Laurel Rod &Gun Club(LRGC)spoke referencing a Feb 25, 2015 letter from Iry to the Park Board. It is attached. The LRGC wants the city to gift the building to the LRGC and then lease the land it sits on for$25/year. They want to make their own upgrades to the building to bring it to habitable condition,fence the property and resume/continue shooting events. They fear after a 5 year lease ends they will not be allowed to remain in the park after putting in needed repairs. Their long term plan is to lift the building and put in a proper foundation so that if another flood does happen the building would be prepared. They also want to have rim fire shooting as well. When other city property is to be disposed of,there are public announcements of an auction to sell the items. Iry wants to know why that wouldn't be considered for this building(auction it off)rather than destroy it. Scot and Bruce reiterated that city council would need to be involved since there is currently a shooting sunset of 2018 at Riverside Park. There is also a current lease between the city and LRGC ending in 2018 for their use of the trap shooting area. Thus,our discussion should focus on the leasing of building space and not the shooting park area. Iry wants to have Serve Pro come in and test for mold. It was tested 3 years ago after the flooding at Riverside Park by the Jaycees. At that point,surface and air mold was found. Iry wants it to be retested. Recommendation:Bruce recommends to city council or mayor to have the city attorney, mayor,or city staff review the terms of the suggested lease proposal with the Laurel Rod &Gun Club, specific to the building rent lease only since the shooting lease is already set through 2018. Specifically discussing if its possible to give a building to a group while leasing out the land it sits on. Gretchen seconded motion,all were in favor. Recommendation:Gretchen recommends to city council a discussion to repair the old American Legion building in Riverside Park using funds earmarked for Riverside Park improvements. LuAnne seconded the motion,all were in favor. Currently the LRGC uses the Jaycees building for their meeting location. LRGC would be willing to use the American Legion building but still want to have their log building repaired for their groups history. 4. Pool Management-YMCA representative None attended,they will send contract for review. Will discuss again next month. 5. City Council items None. 6. Other items Howard to send Gretchen electronic version of Jaycees proposed lease terms. Paper version brought to meeting,but would like to share with everyone electronically. Will send out when it is received. April 2 Agenda items: • Report- Pool Committee • Pool Management-has YMCA sent contract to the city? • Jaycees lease agreement proposed terms for building and camping management,current building lease to end August 2015. • Discuss transfer of ownership of building at Riverside Park to LRGC. Need details from city attorney or mayor if this is possible. Adjourn at 6:30pm Gretchen Paulson Park Board member February 25, 2015 Laurel Park Board, Since the Laurel Rod and Gun Clubs previous lease proposal seems to have been rejected do to a 5 year maximum allowed term, I would like to attend the Park Board meeting on March 5, 2015 and here is a second option. This proposal will deal only with the Laurel Rod and Gun Club and a lease with the city. We are still interested in leasing the park ground and the building known as the Laurel Rod and Gun Club house if the parties can come to a mutual agreement. We would like to propose that the City gives us the building if they don't want to fix it. We will put the building back to habitable condition, at our expense, and lease the land from the City for $25.00 per year. Or if the building were ours we would be willing to pay $300.00 per year and pay to fence the shooting area as proposed before if full Trap shooting could resume as in the past which was most every Sunday and some Wednesdays and Thursdays. We would really like to get back into our club building as soon as possible as it has been 3 years now since we had to leave. Our members are wanting a place we can hang our hat again. We are in the process of getting an estimate for needed repairs and will have that for the meeting. Respectfully, Iry Wilke Pres. LRGC Suggested counter lease proposal for Laurel Rifle Club and Laurel Rod&Gun Club: 1. Proposal is for both groups, Laurel Rod and Gun Club and Laurel Rifle Cub. 2. 5 year lease term to be reviewed for renewal per Laurel Municipal Code. 3. $100 per lease year for building usage,similar to Jaycees. 4. Use of former American Legion building for meeting location,after city repairs it into full usable condition per city code. 5. Lease payments to the city will commence after all repairs are completed and a usable building is available. 6. Proof of appropriate liability insurance is required prior to any shooting activities. 7. Restrict lock access to the ranges by members and guests of LRC or LRGC. 8. City provides full services year round for water,trash and sewer at appropriate fees,determined by city staff. 9. Clubs are to pay for own minor improvements;city staff/attorney to determine who is responsible for major/minor repairs. 10. LRGC range protocols in current lease stay in force for both ranges for all shooting events. 11. Only shooting events sanctioned by either the LRC, LRGC,or Montana Fish Wildlife and Parks for Hunter safety. 12. City has reasonable right to inspect property with reasonable notice to each club. 13. Clubs have freedom to solicit grants from outside sources to make appropriate upgrades and improvements on a matching funds basis;grant applications/submissions must be reviewed by city staff to verify if matching funds would be available in the budget. 14. If shooting events continue until the shooting sunset,then appropriate measures to keep public safe from lead exposure must follow state guidelines. Suggested terms for the Jaycees continued use of Riverside park: • Howard Rickard,Jaycees representative • $100/year lease for next 5 years,to then be reviewed for renewal. • Open to managing the camping,it would be a "No Services"camp ground. • Honor system payment for campers; 1st come, 1st served,no reservations. • Percentage of camping funds given back to city,%to be negotiated with city staff • Management of camping agreement to be reviewed with Jaycees on a yearly basis. • Subleasing out building for events at suggested$150/day usage,percentage of fees given back to city,%to be negotiated with city staff. • Offer 4H&other non-profit groups use of building at no cost. • Continue communicating with Public Works director regarding building needs:currently building has a full septic by spring because of running water to keep the pipes from freezing. • Continue flooring repair current process as detailed to the Park Board at Jan 8, 2015 meeting. "Every 3 years repair flooring by doing a high clean,stain and then polyurethane." Suggested terms for Chamber lease: • Chamber of Commerce is to pay all utilities • Pay for own minor improvements • Because the building is available to the community,we will be providing it at a reduced from market rate. $50/month or$600/year for city to make major repairs • City staff/attorney to determine who is responsible for major/minor repairs. „cols Brothers 1VMech >�fe/ Residential•Commercial•Industrial r Plumbing,Heating,Fire Protection,Electrical Mechanical Insulation&Piping Professionals 240 Moore Lane P.O.Box 20224 Billings,MT 59104 Phone:(406)256-7823 Fax:(406)245-0487 PROPOSAL DATE: 2-25-15 TO: CITY OF LAUREL (ATTN: TIM) FROM: Dale Wilkes PROJECT: LAUREL SWIMMING POOL PUMP & STAIRS ADDENDUMS: N/A SECTION: PUMP& STAIRS PRICE: PUMP 5,226.00 LABOR 1,800.00 MATERIAL 500.00 TOTAL 7,526.00 STAIRS SUPPLIED BY OWNER LABOR 1,200.00 TOTAL 1,200.00 DESCRIPTION: DEMO AND INSTALL (1)POOL PUMP/DEMO AND INSTALL (1) STAIR EXCLUSIONS: NO ELECT,STAIRS SUPPLIED BY OWNER COMMENTS: Stevens Brothers Mechanical Signature Signature Name: ___...__._.__ . . Name: Dale Wilkes Title: This proposal is valid until Date: WATCC) Estimate Date Estimate# Commercial ^Residential^Pools&Spas 1/6/2015 4284 308 Moore Lane-Billings,MT 59101 Ph:406-245-5175 Far 406-248-5477 Toll Free:800-334-2470 www.watcopools.com Name/Address City of Laurel Accepting Visa,Mastercard,Discover&American Express. Attn:Tim CREDIT CARD TRANSACTIONS OVER$500.00 WILL BE P.O. Box 10 ASSESSED A 3%SERVICE CHARGE. Laurel,MT 59044 For your security,if paying by credit card,please call the office with your payment information. Terms Rep FOB See Below RAC Origin Item Description Qty Cost Total Equipm... Installation of new circulation 15 HP pump for pool 14,000.00 14,000.00 Estimate includes: Removal of old pump Installation of Pentair EQ series 15 HP pump with strainer basket(assuming electrical is for 240V. If not,price will increase) Re-plumbing for new pump install New Prominent DCM200 controller Estimate does not include: Any other equipment upgrades Any electrical upgrades Any utility hookups Taxes,bonds,permits or any other state or cities fees Terms: 50%with signed PO to order pump. Please allow 2 to 3 week for delivery. 50%upon installation Watco Pools quotes projects-that have not been seen-as accurately as we can per the customer's information. Charges for extra parts,install fees and mileage may apply at the time of install. A service fee and S2.50 per mile charge will be applied to customers not wishing to go through with installation when extra parts are needed.All factory warranties include parts and labor BUT do not cover mileage. Independently scheduled service calls outside of Yellowstone County will be subject to a mileage charge. There is a 20%re-stocking fee on ANY returns that are not pre-authorized. All invoices left unpaid over 30 Total days will be subject to a 1.5%monthly finance charge.If legal action is later taken,Watco Pools reserves the $14,000.00 right to collect attorney fees and any related collection costs.Quotes are valid for 30 days only and are subject to change without notice.If approved with terms given,please sign and fax to(406)248-5477. A signed estimate by both parties converts into a contract for the amount shown and terms given. CUSTOMER SIGNATURE: DATE: WATCO REP: