HomeMy WebLinkAboutBudget/Finance Committee Minutes 04.01.2003 MINUTES
BUDGET/FINANCE COMMITTEE
APRIL 1, 2003 5:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT:
Chairman Ken Olson
Mark Mace
Gay Easton
Bud Johnson
OTHERS PRESENT:
Mary Embleton
The Budget/Finance Committee meeting was called to order by Chairman Olson at 5:00
p.m.
The minutes of the March 18, 2003 regular meeting were approved as presented.
March claims totaling $355,191.00 were reviewed and the committee unanimously
recommends approval by the council.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Human resource and Safety services membership - mayor
Professional arbitration services - mayor
SCBA annual flow test - fire
Remodel fire chief/marshall office - fire
1000' fire hose - fire
Portable pump & hose - fire
2 radios - fire
2 pagers - fire
Smoke machine - fire
$ 750.00
$ 3,996.82
$ 1,250.00
$ 2,400.00
$ 2,O0O.00
$ 3,600.00
$ 2,000.00
$ 1,000.00
$ 1,350.00
WATER FUND:
8 drums floc for water treatment - plant
$ 3,640.00
The Comp/OT reports were reviewed for pay period ending 3/16/03. Two non-union
employees are approaching the 60-hour maximum of comp time accrual.
The Payroll Register for PPE 3/16/03 totaling $113,134.46 was reviewed and the
committee unanimously recommends approval by council.
Mary explained the $228,000 difference of expenditures over revenues reported in the
General Fund February statement was due to the following: the purchase of the state
property in February, with the loan proceeds being received a month later, so there was
no offset to that expenditure; the unanticipated expenses due to repairs caused by the fire
in the shop, again with no insurance revenue to offset those expenses. Last year during
Budget/Finance Committee
April 1, 2003
Page 2.
February, the expenses were $123,000 over revenues, which is typical for the General
Fund.
Mary requested an explanation for the withdrawal of the purchase requisition submitted
last meeting for the data rack for the server and hub. Discussion followed. Other
options will be researched, such as moving the equipmem to another location, and a
report will be given at the May 6th committee meeting.
Other issues discussed included the status of the purchase of additional land for the
cemetery. A delay has apparently been caused by the legal description which has
changed due to another land purchase in the area. Ken and Bud will begin meeting with
department heads on Thursday to review their proposed budgets.
The next meeting will be on Tuesday, April 15th at 5:00 p.m. The meeting adjourned at
5:45 p.m~
Respectfully Submitted,
Clerk/Treasurer