HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.18.2003 MINUTES
BUDGET/FINANCE COMMITTEE
MARCH 18, 2003 5:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT:
OTHERS PRESENT:
Chairman Ken Olson
Bud Johnson
Cathy Gabrian
Mark Mace
Chairman Olson called the Budget/Finance Committee meeting to order at 5:00 p.m.
The minutes from the March 4, 2003 meeting were reviewed and approved.
The following purchase requisitions were reviewed and approved.
GENERAL FUND
Encode Corporation - system service on air handler trait, boiler,
and circulation pump
Mark Anderson - Legal services
$ 847.36
$ 525.00
WATER FUND
DPC Industries - 1 ton chlorine $ 745.35
Matriarch Construction - water & sewer for Meadowwood Apt. $ 3,236.95
DEQ - permit for WTP $1,000.00
SEWER FUND
DEQ - permit for WWTP
Modem Auto - repair track
PACE Construction - televise sewer lines
Granite Door Company - replace doors at head works
Marie Sales - root cutter assembly
$ 2,645.00
$ 621.61
$1,066.43
$ 7,838.00
$ 950.50
Cathy questioned how they would like the office to handle payment ofbills for Mark
Anderson. Bud stated he has a client agreement with him. After discussion, it was
agreed that a purchase requisition would be run through for any invoices over $500.00.
In regard to the Journal Vouchers, Bud said he would get with Mary when she gets
back.
The committee reviewed the Financial. Statements. Bud said he would like to compare
last years report to this month's report.~ He would also like an explanation of where the
figures come from for this report. The committee recommended approval.
The committee reviewed the Comp/OT reports for PPE 3/2/03.
The Payroll Register for PPE 3/2/03 totaling $171,223.14 was reviewed and the
committee unanimously recommends approval by council. This register includes both
the retroactive payout and the regular pay period.
Cathy mentioned that Matt has written the resolution for HIPAA and it is scheduled for
the April 1, 2003 council meeting. Meetings have been set up for Police/Dispatch, Fire
Department and Ambulance to watch the training video.
In response to a question, Bud said there is no date for the "rough draft" budget. He'll
see where things are when Mary gets back.
Mark brought up the issue of the attorney's position and whether or not it could be a full
time position. The committee discussed the issue.
The next meeting will be held on April 1, 2003. The meeting adjourned at 5:40 p.m.
Respectfully Submitted,
Cathy Gabrian
Deputy Clerk