HomeMy WebLinkAboutBudget/Finance Committee Minutes 03.04.2003 MINUTES
BUDGET/FINANCE COMMITTEE
MARCH 4, 2003 5:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT:
Chairman Ken Olson
Mark Mace
Gay Easton
Bud Johnson
OTHERS PRESENT:
Mary Embleton
The Budget/Finance Committee meeting was called to order by Chairman Olson at 5:05
p.m.
The minutes of the February 18, 2003 regular meeting were approved as presented.
February claims totaling $631,945.22, including a claim for over $400,000 for the water
intake construction, were reviewed and the committee unanimously recommends
approval by the council.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Public defense- court $ 704.40
Public defense - court $ 614.14
Copies & mailing public hearing notices for water rate incr. - C/T $ 830.00
Battery backup & keypads for phone system - city hall bldg. $ 521.00
Repair/replace overhead door ~om fire damage - shop $ 675.00
Children's books - library $ 681.48
WATER FUND:
Alum for water treatment - plant
Remove slush and clean out current intake - plant
2003 pickup for public utilities director - plant
New radio for new pickup - plant
$ 2,764.55
$10,833.73
$12,799.00
$ 700.00
SOLID WASTE FUND:
6-in, 25 hp wood chipper for branches, etc. - disposal
$10,500.00
The Comp/OT reports were reviewed for pay period ending 2/16/03.
The Payroll Register for PPE 1/19/03 totaling $109,640.89 was reviewed and the
committee unanimously recommends approval by council.
Mary told the committee that the application to Intercap for a loan of $72,400 for the
purchase of the old MDOT maintenance site has been approved. The interest rate to
borrow the money is 2.85% for the first year. The resolution to accept the loan is
Budget/Finunce Committee
March 4, 2003
Page 2.
scheduled for the March 11th workshop, and the March 18m council meeting. All General
Fund debt has been paid off.' the ambulance, water tender truck, building inspector
pickup, police car leases. The budget should be able to handle this new three-year loan.
Mary also reported that the retroactive pay increases have been calculated and processed.
The paychecks for those amounts will be printed tomorrow, assuming the resolutions on
tonight's agenda pass. Then the new pay rates will be entered and the regular paychecks
will be processed on schedule. Employees will get two checks on Friday.
Other issues discussed included a proposal fi.om Public Works Director Steve Klotz for
the purchase of a tree branch chipper, which the committee approved. Bud reported
that the proposal for rearranging the dispatch schedule and hiring two new relief
dispatchers will vary a little from the original timeline: only one relief new hire will be
available immediately, and the second one will be available later. Judy will evemually be
taken out of the rotation and put on a separate schedule (days) to conduct training. Bud
also told the committee that a "rough draft" budget will be ready by next Tuesday, but it
wilt not be presented to the council as scheduled. The Budget Calendar will be revised.
Representatives fi.om MMIA will be here on Thursday to meet with city staff and discuss
property insurance and worker's comp issues. Bud announced to the committee that he is
working to establish a relationship with the Associated Employers of Montana to
provide consultant services in place of Dick Larsen & Associates. One of the first things
he would like to have done is an HR (human resources) evaluation.
The next meeting will he on Tuesday, March 18th at 5:00 p.m. Mary will be on vacation,
so Cathy will attend the meeting. The meeting adjourned at 5:45 p.m.
Respectfully Submitted,
Clerk/Treasurer