HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.03.2003MINUTES
BUDGET/FINANCE COMMITTEE
FEBRUARY 3, 2003 5:00 P.M.
COUNCIL CHAMBERS
MEMBERS PRESENT: Chairman Ken Olson Gay Easton
Mark Mace
OTHERS PRESENT: Mary Embleton Jan Faught
The Budget/Finance Committee meeting was called to order by Chairman Olson at 5:10
p.m.
The minutes of the January 21, 2003 regular meeting were approved as presented.
January claims totaling $650,876.89, including a claim for over $300,000 for the water
intake construction, were reviewed and the committee unanimously recommends
approval by the council.
The following purchase requisitions were reviewed and approved:
GENERAL FUND
Contribution to senior center -council $ 1,000.00
Contribution to helping hands -council $ 700.00
2003 Economic Assessment for RC&D -council $ 690.17
New computer for 2"d CJIN terminal -police $ 1,507.00
4 new portable radios -ambulance $ 1,580.00
Split invoice w/Chamber for new sod -parks $ 570.00
POLICE TRAINING FUND:
Round trip airfare for Chief Musson to visit home while at academy $ 552.50
STATE GAS TAX FUND:
3 55-gal barrels motor oil $ 792.75
WATER FUND:
Repair 5 curb boxes -system $ 3,825.00
Repair 3 curb boxes -system $ 3,212.00
Install new water line for Meadowood Apts -system $11,439.60
SEWER FUND:
Install new sewer line for Meadowood Apts -system $ 3,190.74
SOLID WASTE FUND:
Repair head gasket on G-2 -collection $ 2,200.00
Budget/Finance Committee
February 3, 2003
Page 2.
The Comp/OT reports were reviewed for pay period ending 1/19/03
The Payroll Register for PPE 1/19/03 totaling $108,841.93 was reviewed and the
committee unanimously recommends approval by council.
The committee previewed the Mid-Year Budget report, and suggested that Mary review
the complete report with the council tomorrow night. The CIP was briefly discussed.
Mary told the committee that the contract from the Montana League of Cities and
Towns for participation in the electricity purchasing pool was finally received. It is a 5-
year commitment, and is worded such that it will always be $1.50 below the default
electric rate. Discussion followed. The matter will be placed on the February 18`"
agenda.
Mary reported that a change order has been issued for the Water Intake Project contract.
This change order is a reduction of the original contract by $32,822.00 and needs to be
acknowledged by the council. A resolution will be placed on the February 18'" agenda.
Mary also reported that she has submitted the paperwork to DNRC requesting a draw on
the existing loan for over $325,000 as per the first payment request submitted by COP
Construction.
Ambulance Director Jan Faught also attended the meeting. Discussion continued on the
facts regarding the ambulance collision iucident. Judge Jean Kerr prepared a memo
outlining the court actions relating to the incident. The driver of the vehicle causing the
damage was prosecuted and fined. Judge Kerr attempted to get the repair figures from
Tan so that restitution for repairs could be included in the judgement; however, she did
not received those figures. She has since been informed of the promissory note issued by
the MMIA. Discussion followed. Jan mentioned that there has been no word from
MMIA as to the status of the workers comp claims for the two ambulance drivers
involved in the accident. Ken asked how does the city obtain closure on these issues.
This question will be included in the letter to MMIA, a draft of which will be reviewed at
the February 18a' committee meeting.
Other issues discussed included follow-up of Jan's request to purchase 4 additional
radios for the ambulance crew. She had contacted the state 9-1-1 agency for
authorization to use those funds to purchase the radios, and was turned down. Radios are
not eligible for this funding source, but pagers are eligible. Discussion followed. The
ambulance budget did not anticipate this purchase, and coupled with the large repair
expense resulting from the ambulance collision, the combined effect is causing Jan
concern for the Ambulance budget. After discussion, it was the understanding of the
Budget/Finance Committee
February 3, 2003
Page 3
committee that the overall ambulance budget can sustain these expenses, and that
adjustments will be made at the end of the year, either through budget transfers, or budget
amendments, whichever is appropriate. The purchase of the radios was approved.
The next meeting will be on Tuesday, February 18a' at 5:00 p.m., due to the holiday on
Monday the 17`". The meeting adjourned at 6:05 p.m.
Respectfully Submitted,
Mary K. bleton
Clerk/Treasurer