HomeMy WebLinkAboutBudget/Finance Committee Minutes 12.16.2002MEMBERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
DECEMBER 16, 2002 5:00 P.M.
COUNCIL CHAMBERS
Chairman Ken Oison
Mark Mace
Gay Easton
Bud Johnson
OTHERS PRESENT: Mary Embleton
The regular meeting of the Budget/Finance Committee was called to order by Chairman
Ken Olson at 5:14 p.m.
The minutes for the December 2, 2002 Budget/Finance regular meeting were approved
as presented.
November Journal Vouchers #247 - 253 were approved.
The committee reviewed the November, 2002 Financial Statements, and recommend
approval of the statements to council.
The following purchase requisitions were reviewed and approved:
$ 2,667.00
$ 500.00
$ 503.99
$ 500.00
$ 500.00
$ 1,500.00
$ 500.00
$ 588.12
$ 698.75
GENERAL FUND:
Local funding for county service - air pollution control
STATE GAS TAX FUND:
User license for Service Order Program
WATER FUND:
Digital camera - water plant
User license for Service Order Program - water system
SEWER FUND:
User license for Service Order Program - sewer system
Deductible for Schreiner sewer back-up claim - sewer system
SOLID WASTE FUND:
User license for Service Order Program - collection
2 new fi.om fires for G-9 - collection
Repairs to containers - disposal
The committee reviewed the Comp/OT reports for PPE 12/08/02.
Budget/Finance Committee
December 16, 2002
Page 2
The Payroll Register for PPE 12/08/02 totaling $128,138.00, which included the comp time
pay-out, was reviewed and the committee recommends approval by the council.
Mary distributed the first draft of Accounting Policies and Procedures to the committee.
She explained that the draft was not complete, but it is a good start and work will continue
with it until it is complete. The draR will be used in conjunction with the cross-training
program in progress, and the trainee will be able to help finish the project from a "users"
perspective. Discussion followed. The program came from an auditor's recommendation.
Chairman Olson applauded the efforts oftbe finance office staff.
The Budget Cnlendar was reviewed and discussed by the committee. The
appropriations work will be complete by July 1~ so that depa~ment heads can continue
into the new fiscal year without interruption. The budget will be based on estimated
revenues until the taxable values are released by the Dept. of Revenue in July. Some of
the new changes in this budget will include departments listing their objectives, and the
department heads will have the opportunity to address the entire council to present their
budget proposals.
Under Other matters, Mary told the committee that the auditors are here to conduct the
field work of the audit all this week. She also told the committee that she had received
word from Helena that the city's application for another round of HOME first-time home
buyers grant monies was unsuccessful. A letter will follow outlining where
improvements to the application can be made. The next application deadline is March,
2003. Bud told the committee that he believes the ttB124 Entitlement funding is in
jeopardy by the upcoming legislative session. Discussion followed. Ken asked about the
progress of the proposed water rate increase for the Water Intake Project. Bud replied
that more information will be ready after the conference call on Tuesday.
The next Budget/Finance meeting will be held on Monday, January 6th at 5:00 p.m. The
second meeti,n~2n January will be held on Thursday, January 16t~ due to the holiday on
Monday the 20 . The meeting adjourned at 5:57 p.m.
Respectfully Submitted,
Clerk/Treasurer