HomeMy WebLinkAboutBudget/Finance Committee Minutes 12.02.2002MEMBERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
DECEMBER 2, 2002 5:00 P.M.
COUNCIL CHAMBERS
Chairman Ken Olson
Mark Mace
Gay Easton
Bud Johnson
OTHERS PRESENT:
Mary Embleton
The Budget/Finance Committee meeting was called to order by Chairman Olson at 5:05
p.m.
The minutes of the November 18, 2002 regular meeting were approved as presented.
November claims totaling $140,638.10 were reviewed and the committee unanimously
recommends approval by the council.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Filing fee for Annual Report - clerk/treasurer
2 new Gateway computers to replace UB & Payroll - clerk/treas
Electrical work on Tender 1 for pump operation - fire
New shirts and logos - ambulance
Repair C-5 backhoe - cemetery
STREET MAINTENANCE FUND:
Repair clutch on S-4
30 tons MC 800 asphak mix for winter patching
STATE GRANT - FWP TRAILS GRANT FUND:
3 Picnic tables for South Pond
WATER FUND:
Oil supplies - plant
2000# chlorine - plant
Open river, dike constr, remove slush - plant
SEWER FUND:
Plumb hot water heater into headworks - plant
Replace methane line w/stainless from compressor - plant
SOLID WASTE FUND:
New air dryer for brakes on G-10 - collection
2 new front tires for G-10 - collection
$ 725.00
$ 1,746.00
$ 1,050.00
$ 645.64
$ 3,100.00
$ 830.00
$ 1,053.50
$ 2,450.00
$ 716.10
$ 745.34
$39,300.00
$ 1,790.00
$ 7,900.00
$ 850.00
$ 600.00
Budget/Finance Committee
December 2, 2002
Page 2.
The Comp/OT reports were reviewed for pay period ending 11/24/02.
The Payroll Register for PPE 11/24/02 totaling $88,462.80 was reviewed and the
committee unanimously recommends approval by council.
Ma~ reported that she has no new information regarding the mill levy decrease
investigation. She spoke with the appraiser in Helena, Veto Fogel, today. He told her
that Touch America filed an appeal of their value, and if anything, the value will decrease
even more. Discussion followed.
MaD' presented a preliminary Budget Calendar to the committee. Bud explained a
change in process this year: begin in January; conduct public hearings in June; complete
the majority of the work by early July (i.e. expenditures); preliminary work to be done by
the department heads, who will then present their budget proposals to council at
workshop; Budget/Finance Committee to be kept informed of the progress. A
preliminary budget schedule will be developed with the department heads, with budget
meetings being held during department head meetings. Bud would like to see the Cf1~
develop in conjunction with the budget process. The first CI1~ issue will be the Water
Intake project.
The Budget Transfer for the Water Intake Project is on hold until ~t~fes can be put
together to tie the document in with future projects as CIP, i.e. the 8 Ave. Water Line
Replacement project.
Mary announced that the Annual Report is complete and sent to the auditor. It will be
sent in to the state after the field work is completed by the auditors, in order to
incorporate any changes or corrections into the document. The field work portion of the
audit is scheduled for the week of December 16th.
Other issues discussed included the recent letter from MMIA regarding requests to
change their program agreements with member cities in order to allow the MMIA to
participate in larger insurance pools. Mary will prepare a note to the council giving some
history on the Worker's Comp and Liability programs, and asking that questions be
pr,ethPared and sent back to her to forward to the MMIA for answers prior to the December
10 work session.
The next meeting will be on Monday, December 16th at 5:00 p.m. The meeting
adjourned at 5:45 p.m.
Respectfully Submitted,
Mary K. Embleton
Clerk/Treasurer