HomeMy WebLinkAboutBudget/Finance Committee Minutes 02.17.2015 MINUTES
BUDGET/FINANCE COMMITTEE
FEBRUARY 17,2015 5:30 P.M.
COUNCIL CONFERENCE ROOM
MEMBERS PRESENT: Doug Poehls Emelie Eaton
OTHERS PRESENT: Shirley Ewan Mayor Mark Mace
Chairman Eaton called the regular meeting of the Budget/Finance Committee to order at 5:40 p.m. due to no quorum until
that time.
The minutes of the February 3,2015 meeting were presented and approved via motion by Doug, seconded by Mark,and
passed unanimously.
The Utility Billing adjustments were reviewed by the Committee. Shirley stated there were no unusual adjustments.
The Mayor has reviewed and signed the January journal voucher. Doug made a motion to approve the Utility Billing
adjustments and the January journal voucher. The motion was seconded by Mark. All in favor,motion passed.
The financial statements were reviewed by the Committee. Shirley stated that 58%of the year has passed and the City is
at 34% revenue collected and 29% of authorized expenditures spent. Shirley briefly went through the graphs with the
Committee. There were no questions. Motion was made by Doug to approve the financial statements, seconded by Mark.
Motion passed.
There were no Purchase Requisitions presented to the Committee.
The Comp/Overtime report for PPE 2/01/15 was reviewed. There were no questions.
The Payroll Register for PPE 2/01/15 totaling$179,640.52 was reviewed by the Committee. Motion was made by
Doug, seconded by Mark to recommend Council's approval of the payroll register. Motion passed unanimously.
Clerk/Treasurer's Comments:
Cost of Wireless Microphone System for Council Chambers Shirley stated that she has one bid back from ComTech,
but it is over$5,000, so she has asked 2 other companies for a quote. We should have all of the quotes back by next
meeting and then will be able to contract with one of the quoting companies to install the wireless microphones.
Audit Review Shirley stated that the audit has been placed in the Council's boxes. The audit went fairly smooth and the
City has corrected last year's write-ups,but has one new one this year. The write-up is in regard to the City not getting
Disbarment Certifications from all of the subcontractors on federal projects. This included the Bank Stabilization Project
and the Sewer Rehab Project. The auditors have spoken to Great West and have been assured that they will have every
contractor sign off prior to using any of them. A Disbarment Certification is signed by the contractor or subcontractor and
certifies that they have not been denied providing services on a federal project.
Workmen's Comp Outside City Hall Heidi had told the Committee that she will check on this, but has not had time.
Shirley will go ahead and call MMIA.
E-Mail Update Shirley inquired if any of the Committee members had been contacted by Technical Edge. No one had.
Shirley will ask Heidi where that stands. Emelie stated that she had her husband fix hers and it is working correctly.
Doug is still have problems,but is not sure if Technical Edge can fix the problem.
Mayor's Comments:
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The Mayor stated that the City may have to have a special meeting on February 24th due to an issue in regards to the
Rimrock Car dealership.
Other:
Lighting District Discussion This discussion was brought up by Tom,who was not present. The discussion was to be
in regard to the lighting requested at Foundation Avenue. Shirley stated that they may possibly be able to be absorbed
into the current residential lighting district if the lights are installed. The Mayor said that the lights would be put in by
NorthWestern Energy and then would be billed with the rest of the district. Shirley will find out how much the
assessment is per year on tax bills.
For the Next Agenda:
Follow-up on wireless microphones.
Lighting District discussion.
The next regular Budget/Finance meeting will be on Tuesday,March 3,2015 at 5:30 p.m.
The meeting adjourned at 6:13 p.m.
Respectfully submitted,
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Shirley Ewan,City Clerk/Treasurer
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