HomeMy WebLinkAboutCouncil Workshop Minutes 11.12.2002 MINUTES
COUNCIL WORKSHOP
NOVEMBER 12, 2002 6:30 P.M.
COUNCIL CHAMBERS
A Council Workshop was held in the Council Chambers and called to order by Mayor Bud Johnson
at 6:30 p.m. on November 12, 2002.
COUNCIL N[EMBERS PRESENT:
_x_ Lauren Van RoekeI
_x_ Ken Olson
_x_ Gay Easton
_x_ Dan Mears
_x_ Doug Poehls
_x_ Mark Mace
_x_ Daniel Dart
_x_ John Oakes
OTHERS PRESENT:
Tim Reiter
Nathan Herman
Larry McCann
Matt Erekson
Carl Anderson
Rich King
Bruce Rost
Scott Atwood
Jan Faught
Mary Embleton (7:00 p.m.)
FAP Building: Ambulance office - Scott Atwood · Discussed process to base fee on needs
· $1,100 to $4,500 fee for construction drawings
· Discussion regarding what could be done with the building
· Construction costs - bottom of range is $90/square foot
· Driveway apron may not be suitable for foundation
· All sides of buildings should be considered
· East side of building is used for parking during fire calls
· Will receive evaluation of reasonable alternatives
Intake update
· Carl reviewed HKM letter (copy attached)
· Rich King, COP Construction
o Good relationship with Laurel
o Slow time of year
o Not in their best interest not to use - competitive numbers
· Larry McCaun
o Presented background of water intake problems
o Last 4-5 years of actual revenues reveals estimated need for approximately 12%
increase in rate
o Abandon meter reading system in Distribution?
o Proposed rate increase would cover cost of project leaving ftmding for maintenance
and replacement in place
c> Larry introduced idea of 40-year Rural Development loan
· In memorandum from Anna Miller - $400,000 WRDA Grant and $700,000 SRF loan
balance are revenue sources along with new loan
· Temporary water supply, cost of pan,ps, and engineering and proposed construction bid are
costs already incurred.
· December 26th deadline is 60 days to award the bid
Council
Workshop Minutes of November 12, 2002
· COP is not doing preliminary work at this time; no notifications until bid award received
· Critical path is driven by permits
· If COP receives award on November 19th, they estimate that they would be in river January
15th.
· Any time later - would endanger the timeline for them to be out of river to protect critical
elements of pro. ject
· Discussed undertaking agreements to allow work to begin prior to bid award
· Mary presented financial information from Montana Department of Resources
· Is consolidation of loans possible? Unknown
Travel policy - Mary. · Remove from ordinance
· Presented resolution, current policy, and new travel request form
· Begin building a policy book
Changes to cemetery ordinance - Matt
· Review new ordinance dealing with cemetery and cleaning up old ordinances
Change ordinance for time of council meetings - Matt · Direction to propose letting council set time
Sign Code ordinance · Businesses are in busy time of year
· Continue public hearing to January 21, 2003
Internet and E-mail Policy
· Resolution needed
Agenda discussion · Intake resolution
· $1,1 O0 for ambulance space assessment
Janitorial contract
· Chamber of Commerce building
· Travel policy - eliminate public hearing
Announcements
· No discussion
Other items
· No discussion
Th~coun~ci~workshop adjourned at 8:50 p.m.
Bud J;~son' ~"mJ"t 7 M~yo~
NOTE: This meeting is open to the public. This meeting is for information and discussion by the Council.
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