HomeMy WebLinkAboutBudget/Finance Committee Minutes 10.15.2002MEMBERS PRESENT:
MINUTES
BUDGET/FINANCE COMMITTEE
OCTOBER 15, 2002 5:00 P.M.
COUNCIL CHAMBERS
Chairman Ken Olson
Mark Mace
Gay Easton
Bud Johnson
OTHERS PRESENT:
Mary Embleton
The regular meeting of the Budget/Finance Committee was called to order by Chairman
Ken Olson at 5:15 p.m.
The minutes for the September 30, 2002 Budget/Finance regular meeting were approved
as presemed via motion by Gay, seconded by Mark, and passed unanimously.
September Journal Vouchers #237 - 242 were approved.
The committee reviewed the September, 2002 Financial Statements. Motion by Mark,
seconded by Gay to recommend approval of the statements to council. Motion passed
unanimously.
The following purchase requisitions were reviewed and approved:
GENERAL FUND:
Atgimyion chemical - pool
$ 580.00
STREET MAINTENANCE FUND:
Remove & replace 3 broken valley gutters
$ 2,000.00
WATER FUND:
Replace 2 SCBA units - water plant
$ 4,972.00
SEWER FUND:
Replace 2 SCBA units - water plant
$ 4,972.00
SOLID WASTE FUND:
Repair transmission in G-9 truck
New tires for G-10 (4) and G-9 (1)
$ 9,500.00
$ 1,120.00
The committee reviewed the Comp/OT reports for PPE 9/29/02. Discussion was held on
"shortback pa~'
The Payroll Register for PPE 9/29/02 totaling $110,067.64 was reviewed and the committee
recommends approval by the council, via motion by Gay, seconded by Mark and passed
unanimously.
Budget/Finance Committee
October 15, 2002
Page 2
Mary informed the committee that the city has recently received a check for reimbursement
under the WRDA Grant. The city has now received a total of just over $380,000. Larry is
checking on the remainder (approx. $20,000) of the grant.
Two representatives from the Department of Revenue will be addressing the council
tonight to answer questions regarding the mill levy value deerease. Don Hoffman and
Gene Walborn of Helana will explain centrally assessed property and the impact of
Touch America's valuation decrease on the city's mill value.
Mary reported briefly on the subjects discussed at a recent IRS Payroll workshop:
taxable benefits (personal use of city vehicle), taxable wages (contract vs.
employer/employee relationship). More discussion will be held at the next meeting.
Two banks responded to the Banking Services Survey: Western Security and
Yellowstone Bank. The responses will be reviewed and discussed at the next meeting
due to time restrictions at this meeting.
The Quarterly Report was discussed. It was the consensus of the committee that the
quarterly and semi-annual reports will be presented as informational only to the
committee. The purpose of these reports is to give the clerk/treasurer the opportunity to
report directly to the council on the financial status of the city.
Bud informed the committee that the city's Comprehensive Master Plan needs to be
updated, and presented a proposal from Cal Cumin to do this task for $20,000.
Discussion followed regarding a recently issued Attorney General Opinion (No. 23)
addressing this issue. Bud will instruct Cai to begin the process.
The next Budget/Finance meeting will be held on Monday, November 4t~ at 7:00 p.m.
The meeting adjourned at 5:45 p.m.
Respectfully Submitted,
Clerk/Treasurer